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HomeMy WebLinkAbout1997-04-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of April 14 1997 A regular Board meeting of the Reading Housing Authority was held on Monday, April 14, 1997, at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The acting Chairman, Mr. Allen, called the meeting to order at 6:30 P.M. Those members present and forming a quorum were: Ms. Galvin, Ms. Connors and Mr. Kell Ms. Plansky, the Executive Director, was also in attendance. Minutes Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the minutes of the March 10, 1997, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously VOTED: To approve and sign checkroll/billroll for period: AIP Check # 3340 -3387; Payroll Checks #1310 -1333; Landlord Checks #3619 -3678 for Section 8 Certificates; #1630 -1651 f< Section 8 Vouchers; and #515 -518 for MRVP, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by M:i, "Galvin and seconded by Ms. Connors, it was unanimously i VOTED: To Authorize and approve the Division of Labor and Industry wage increase for the maintenance personnel in the amount of $14.64/hour, plus an hourly increase of 25 cents additional for the supervisory functions, for Maintenance Man I; and $13.11 /hour for the two part-time maintenance personnel. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To authorize and approve a bonus to the administrative staff as follows: $3,000 in total from RHA owned developments to be distributed: $1500 for Executive Director; $750 for two administrative staff. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes 4/14/97 :. VWX9 ll ' Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To approve and authorize the acting Chairman, Mr. Allen, to sign the Annual Contributions Contract for the Section 8 Existing Program MA075CE0019, with a budget authority of $615,048 and contract authority of $307,524. The Chairman then declared said motion carried and said vote in effect. Section 8 FSS - Progmm Coordinator Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To approve and authorize the acting Chairman, Mr. Allen, to sign the Annual Contributions Contract for the Section 8 Family Self- Sufficiency Program Coordinator in the amount of $24,975.00 for the upcoming year commencing April 1, 1997 through March 31, 1998. The Chairman then declared said motion carried and said vote in effect. 689 House - 74 Bancroft Avenue Upon a motion duly made by Mfr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To authorize and approve the expenditure of up to $1800 to reshingle the back side of the house at 74 Bancroft Avenue and to replace the fascia and corner boards and to replace the current half moon window due to deterioration. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To authorize and approve the expenditure of up to $4000 for painting the house and garage exterior at 74 Bancroft Avenue to the lowest bidder, Quality & Experience Painting of Reading. The Chairman then declared said motion carried and said vote in effect. Pake 3 4/1 State Audit The Office of the State Auditor has completed their audit for all Reading Housing Authority programs for the fiscal year beginning July 1, 1996 and ended June 30, 1997. At the exit conference held today, there were no findings or recommendations issued. Securj& - 667 BuildinPs Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To authorize and approve an additional amount of $400, over the $3,000 approved month, to install crash bars at rear door of the ten buildings in the development, such amount to exceed $3400.00 in total. The Chairman then declared said motion carried and said vote in effect. Roort Qf Programs 689 Program: The lease with DMR/Northeast Residential Services has been signed by the Authority, Department of Housing and Community Development, and the Department of Me Retardation and has been forwarded to DCPO for their final sign -off. The terms were negoti as requested by the Board. The exception was the language for conduct for residents/staff as was a change from the prior lease and we do have coverage within the lease language. The r, was increased to $1300 per montli until June 30, 1998. Other Programs: Schoolhouse; 667. 705-1: 705-2,,- SummerlMain Street: We anticipate 2 move -outs on April 30, 1997 for one unit at Summer Avenue and one unit on Main Street. There is one vacancy on April 30, 1997 at Tanner Drive scheduled to date. All units are fully leased at 705 -1 (Waverly Oaks); and 705 -2 (Parker Place). Summit Village: The 3BR unit in building 4 and the 2BR unit in building 9 is available for time homebuyers. The RHA unit in building 5 should be available in June 1997. The Executive Director was asked to request a date to talk with the Selectmen about acquiring the vacant Town -owned lot at Pleasant/Wilson Streets on which to relocate the building currei owned by Dolben and operated as the construction headquarters on Hopkins Street and to hav home inspection with "cost to cure estimates for any required work performed. We will have investigate financing opportunities for deleading; improvements; moving the building, etc. ast to Page 4 Minutes 4/14/97 We will have to have a housing inspection on the house on Pleasant Street that the Town is interested in buying for the access to the town -owned parking lot and giving to the RHA to move. 1=1 NOMIUMMOff""Im, in receipt of a letter from Vin Cameron from Reading Municipal L Department (RMLD) in which he states that the overhead street lights have been inadvertently kept on RMLD power source and he has written to Town to get them to accept these lights. The Executive Director spoke with Ted McIntyre, Superintendent of DPW, and he has agreed to accept the lights for the Town and will look into the possibility of increasing lighting within the circle area at Tanner Drive, as requested by the tenants from this side of development. • M! I The Board deferred any action on the Authority's Section 8 Administrative Plan until next meeting. MeetinP hedule -for,_ 1997 The Board scheduled the next for May 12, 1997 at 7 PM. The Executive Director will look who is up for redppointment in Junq 1997. There being no further business before the Board,. it was unanimously voted to adjourn at 8:30 P.M. Respectfully submitted, Margaret . Secretary and Executive Director