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HomeMy WebLinkAbout1997-05-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of May 12, 1997 A regular Board meeting of the Reading Housing Authority was held on Monday, May 12, l at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachu: The acting Chairman, Mr. Allen, called the meeting to order at 7:00 P.M. Those members present and forming a quorum were: Ms. Galvin, Mr. Kelley and Ms. Connors. Ms. Plansk Executive Director, was also in attendance along with Bob Conroy, a fee accountant. Minutes Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the minutes of the April 14, 1997, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was VOTED: To approve and sign checkroll/billroll for period: A/P Check # 3388 -3433; Payrc Checks #1334 -1378; Landlord Checks #3679 -3732 for Section 8 Certificates; #1652 -1674 Section 8 Vouchers; and #519 -521 for MRVP, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mss Galvin and seconded by Mr. Kelley, it was unanimously 1 the VOTED: To approve and authorize the Executive Director to sign the contract for hydroseeding the Waverly Oaks complex (front lawn area) in the amount of $465.00; hyrdroseed area at Summer and Main Street in the amount of $270.00; and hydroseed the front lawn area at Frank D. Tanner Drive complex in the amount of $1350.00; total contract is $2085.00. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To authorize travel and all associated costs for the Executive Director for the Fa NAHRO Conference in San Diego and to make such application by July 11, 1997 in order receive the discount. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Ms. Connors, it was Page 2 Minutes 5/12/97 VOTED: To request that DHCD approve the money for the garage /storage shed and other maintenance items approved in FY '97 budget be set aside in a Restricted Maintenance Reserve account so that it will be available when the project commences. The Chairman then declared said motion carried and said vote in effect. Garage - Preliminary I)I)ecs The Board reviewed the preliminary design submitted by Orazio Guevara for the garage proposed to be constructed at the rear of the administration building. Several suggestions were made and will be forwarded to the architect for his consideration. 489 Program - DMR Lease The approved management contract has been signed by all parties, received by the Authority and forwarded on to DMR for their records. The rent until July 1 1998 will be $1300 month and will cover the additional cost of insurance for the house. The house is scheduled to be painted around the first of June. The maintenance department is currently reshingling the back of the house where the shingles have curled and shrunk. An open house will be held shortly thereafter by DMR. Summit Villa p The next unit that the housing authority will receive in building #5 should be ready by early June. The first unit is fully leased and the authority is working to correct several issues in the apartment. In order to work with Dolben to obtain the house that is currently on their lot: We will have to talk to the Selectmen in order to acquire the vacant Town -owned lot at Pleasant/Wilson Streets on which to relocate the building; We will have to get a home inspection with "cost to cure" estimates for any required work; We will have to get financing for deleading; improvements; moving the building, etc. We should schedule a meeting with the Selectmen before Town Meeting to work out the details of the lot. The Board requested that the Executive Director schedule a meeting with the Board of Selectmen as soon after Town Meeting as possible. 3 12/97 Received a letter from Vin Cameron from RMLD in which he states that the overhead street lights have been inadvertently kept on RMLD power source and he has written to Town to get them to accept these lights. Ted McIntyre, Superintendent of DPW agrees to accept the lights for the Town and to look into the possibility of increasing lighting within the circle area at Tanner Drive. The Acting Chairman, Mr. Allen, was presented with a plaque in appreciation of the se EMARC over the last 12 years. Mr. Allen suggested that this be given some publicity. The Executive Director submitted the Summit Village affordable housing program to Massachusetts NAHRO for their "Outstanding Achievement" Award to be given out at the SeaCrest Conference on May 21, 1997. Mr. Allen also requested that the Executive Director obtain a copy of the vacant land in to There being no further business before the Board, it was unanimously voted to adjourn at 7:i0 P.M. The next scheduled meeting of the Board is Monday, June 2, 1997 at 7:00 P.M. An informal discussion about accounting services with Bob Conroy took place after the adjourned. Respectfully submitted, f� Margare K. Plansky, Secretary and Executive Director