Loading...
HomeMy WebLinkAbout1997-07-07 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of Jules. 1997 A regular Board meeting of the Reading Housing Authority was held on Monday, July 7, 1997, at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The Chairman, Mr. Sweet, called the meeting to order at 7:00 P.M. Those members presen and forming a quorum were: Mr. Allen, Mr. Kelley and Ms. Connors. Ms. Plansky, the Executi e Director, was also in attendance. At different times throughout the meeting, attendees were Mr. Dolben; Mr. Barret; Ms. Adams; Mr. O'Sullivan; and Mr. Conroy. Minutes Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the minutes of the June 2, 1997, as presented. The Chairman then declared said motion carried and said vote in effect. Fhnances Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve and sign checkrolUbillroll for period: A/P Check # 3473 -3534; Payrol Checks #1417 -1456; Landlord Checks #3791 -3846 for Section 8 Certificates ; #1698 -1719 Section 8 Vouchers; and #525- 526.for MRVP, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve, award and authorize the Executive Director to sign the contract for accounting services with Fenton, Ewald & Associates of Needham, Massachusetts, as subrr in their proposal of June 2, 1997 and the charges for the State programs as follows: State Programs Number of Units Monthly Fee Yearly Fee 4001 90 $ 315.00 $ 3780.00 689 -1 8 104.00 1248.00 MRVP 5 25.00 300.00 Total $ 444.00 $5328.00 The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve, award and authorize the Executive Director to sign the contract for accounting services with Fenton, Ewald & Associates of Needham, Massachusetts, as subm . in their proposal of June 2, 1997 and the charges for the Federal and RHA -owned programs as follows: Page 2 Minutes 7/7/97 Federal Programs Number of Units Section 8 Existing/Mobility 95 Section 8 Voucher/Mobility 25 Total RHA Owned Programs 13 Monthly Fee Yearly Fee $ 235.00 $ 2820.00 — 110,00 1320.00 $ 345.00 $ 4140.00 $ 136.00 $ 1632.00 Total of All programs $ 925.00 $11,100.00 The Chairman then declared said motion carried and said vote in effect. Review of Financial Ana! d for Real Estate Quortunitiec Mr. Allen reviewed the analysis he prepared for the Board regarding the three proposals before the Board: 1) Move the Summit Village house with new add -on for second unit to Town -owned land; 2) Purchase 3BR Hereford unit ( #401) at Summit Village with proposal from Reading Cooperative Bank; 3) Move and rehabilitate the historical house on John Street on a Town -owned lot of land. After a brief teview, the Board iz vited Mr. Andrew Dolben of the Reading Bear Hill Limited Partnership to join the Board meeting. At 7:45 P.M. Mr. Dolben spoke with the Board regarding the 2 issues: 1) Sale of Unit #401 and the purchase price ; 2) Donation of the current house on Hopkins Street to the RHA and the timetable for same. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve and authorize the Executive Director to negotiate the terms and conditions for financing the purchase of unit #401 with any and all parties and to sign for the Reading Housing Authority the necessary documents and commitments for any and all financial terms to purchase Unit #401 Gazebo Circle (Summit Village) for a price of $121,000.00 (exclusive of upgrades) for the Reading Housing Authority from the Reading Bear Hill Limited Partnership as per the agreement with Andrew Dolben for the RBHLP and to obtain a mortgage and execute a mortgage note and deed up to the said amount of sale. Page 3 Minutes 7/7/97 The Chairman then declared said motion carried and said vote in effect. The Board thanked Mr. Dolben for his cooperation and promised to close as quickly as At 8:30 P.M. Mr. Dolben left the meeting. During the meeting with Mr. Dolben, Robert Conroy, CPA, joined the Board. The Chairman thanked Mr. Conroy for coming and informed him that the Board had already awarded the Contract for Accounting Services to Fenton, Ewald & Associates of Needham. Mr. Conroy thanked the Board for considering his proposal and hoped that he would be able to work with them in the future. The Chairman reported that the new liaison from the Board of Selectmen was George Hines. I had been in touch with Mr. Hines, who informed him that he had other commitments and coulc not attend this meeting. The Chairman encouraged Mr. Hines to read our minutes and contact him in order to avoid or minimize any misunderstandings or conflicts between agencies and boards. The Chairman reported that he had a call from the housing manager at 74 Bancroft Avenue would be making a call there soon. The Board then continued discussion on the agenda items as listed. The Chairman welcomed Mr. David Barret, current owner of 34 John Street and Virginia Ada and David O'Sullivan from the Historical Commission. The Executive Director reviewed the discussion that she had with Mr. Barrett prior to this meeting. Mr. Barrett is very upset about process that the town has put him through. He was hoping to tear down the building and rebu 4 units of housing on this site. The town did not consent to this and he would have to rebuild under current zoning (1 family house). The Executive Director and Mr. Barrett discussed several options: * Give the RHA the $15,000 it would cost to demolish and remove the house; have the RHA move it off the lot and let him proceed with whatever development he can build. * Apply for a Local Initiatives Program for this development. Set aside the required 2Y (1 unit) as affordable (either sale or rental) and meet the requirements in the LIP guidelines for rent/sale /square footage, etc. with the RHA's support; * Sell the house on the lot to the RHA (reasonable 10% profit to owner); have RHA do rehab, etc. and own/operate the building. Mr. Barret paid $105,000 plus about $5,000 other fees, taxes, etc. The Historical Commission members reviewed their requirements for the building. They wou like to see the facade resemble the original. The Board reviewed the options with Mr. Barret and asked that he consider how he would like to proceed. Mr. Barrett thanked the board and li the meeting promising to get back to them after he reviewed the options. a. Page 4 Minutes 7/7/97 The Chairman hoped to review these two housing opportunities with the Selectmen as soon as possible so that the Authority could determine what land was available and what course was possible for the Authority in regards to the relocation and rehabilitation of either of the 2 structures - Hopkins and/or John Street house(s). The Board thanked Mr. O'Sullivan and Ms. Adams for coming and providing them with their technical assistance and detail regarding the preservation of this house. The Board then reviewed the financial analysis prepared by Mr. Allen regarding the cost to mortgage and rehabilitate and the financing options available to the Authority. The Chairman asked that the Executive Director request time on the next Selectmen's meeting to discuss these proposals as time was of the essence in proceeding with either of these options. rl'I[ [0, 689 ProPram: The insurance coverage for the Bancroft Avenue house is $855 per year for General Liability coverage. Policy is in hand; bill has been paid. The back of the house has been reshingled. The painting /staining is finished. We will be arranging an open house with DMR. ,schoolhouse: 667: 705 -1; 705 -2; Summer/Main StreedSummit Village: Four apartments at Tannerville were turned over this month. One apartment at Summer Avenue will be turned over at the end of this month. A 3BR family unit at 705 -1 (Waverly Oaks) is vacant and leased; the 3BR family unit (which we acquired this month) at Summit Village has been leased. The administiative report for all /programs was distributed. Recertifications for the 667 complex is taking place currently. An orientation for Section 8 certificate issuance will take place at the end of this month. t' [['[ Mr Allen reported on the meeting with the Selectmen held on Tuesday, June 10th in which the Boards discussed various housing matters and the reappointment of Mary Connors for a 5 year term io the Board of the Reading Housing Authority. The real estate matters discussed with the Selectmen were: * the house on John Street; * the Dolben/Hopkins Street house; * the transfer of the lot at Pleasant and Wilson Street from the Town to the RHA * report on the affordable housing program at Summit Village Executive Director Contract Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously 1. Minutes 7/7/97 VOTED: To approve and sign the Executive Director Contract between the Reading Housing Authority and Margaret K. Plansky, period to extend from October 1, 1997 through September 30, 2002; all other conditions to remain same. i ! 71 WrIT'(11,57 Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve, award and authorize the Executive Director to sign the fire alarm sery contract with Atlas Alarm Corporation of Weymouth in the amount of $2188 for the 667 development; $194 for the 689 development, for full service contracts for a three year period commencing August 1, 1997 through July 31, 2000, renewable annually. The Chairman then declared said motion carried and said vote in effect. At 9:30 P.M. upon the following roll call vote, the Board unanimously voted to adjourn the regular meeting, convene the Annual Meeeting of the Reading Housing Authority, and recon the regular meeting to conclude discussion on the agenda items listed. Mr. Allen - aye Mr. Kelley - aye Ms. Connors - aye Mr. Sweet - aye The Board reconvened in regular session at 9:45 P.M. to continue discussion of the listed Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Family Self - Sufficiency Report as presented with the appreciation of the Board for the work being done. The Chairman then declared said motion carved and said vote in effect. Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, by a vote of 3 -1 -0, it VOTED: As a result of the change in position and responsibilities, to grant the FSS Program Coordinator an hourly salary of $17 per hour for up to 22 hours per week, as needed, effective July 1, 1997. The Chairman then declared said motion carried and said vote in effect. Minutes 7/7/97 I M1, i s' The Board reviewed the latest schematic for the garage /office renovation. The estimate to construct is well over budget ($50,000- $55,000 vs $35,800 approved). We will have to see if we can get the additional money (about $28,000- 30,000) approved in next year's budget. j' The next Board meeting is scheduled for Monday, August 4, 1997 at 7 P.M. The Board set its meeting schedule for the upcoming year - the first Monday of the month except on holidays or Town Meeting schedule conflicts, as follows: AUGUST 4, 1997 SEPTEMBER 8, 1997 OCTOBER 6, 1997 NOVEMBER 3, 1997 DECEMBER 1, 1997 JANUARY 5, 1998 FEBRUARY 2, 1998 MARCH 2, 1998 APRIL 6, 1998 MAY 4, 1998 JUNE 8, 1998 JULY 6, 1998 There being no further business before the Board, it was unanimously voted to adjourn at 10:15 P.M. Respectfully submitted, Margaret K. Plansky, Secretary and Executive Director READING HOUSING AUTHORITY Minutes of the Annual Meeting of July, 7, 1997 The Annual Meeting of the Reading Housing Authority was held on Monday, July 7, 1997, at office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Th Chairman, Mr. Sweet, called the meeting to order at 9:30 P.M. Those members present and forming a quorum were: Mr. Allen, Mr. Kelley and Ms. Connors. Ms. Plansky, the Executive Director, was also in attendance. FWffl7flTT17T0j7= Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To nominate and elect (the Reverend) Robert K. Sweet, Jr., as Chairman of the Reading Housing Authority for the next year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To nominate and elect Mr. Allen as Vice - Chairman of the Reading Housing A for the next year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mf.'Allen and seconded by Ms. Connors, it was unanimously i VOTED: To nominate and elect Mr. Kelley as Treasurer of the Reading Housing Authority the next year. The Chairman then declared said motion carried and said vote in effect. Margaret K. Plansky was awarded a five (5) year employment contract and appointed Secret, of the Reading Housing Authority in accordance with Massachusetts General Laws, Chapter 121B, s7. The meeting schedule for the upcoming year was set. as follows: AUGUST 4, 1997 SEPTEMBER 8, 1997 OCTOBER 6,1997 NOVEMBER 3,1997 DECEMBER 1, 1997 JANUARY 5,1998 FEBRUARY 2, 1998 MARCH 2, 1998 APRIL 6, 1998 MAY 4, 1998 JUNE 8, 1998 JULY 6, 1998 Page 2 Annual Mtg 7/7/97 There being no further business before the Board regarding the Annual Meeting, the meeting was adjourned at 9:45 P.M. Respectfully submitted, Margaret K. Plansky, Secretary and Executive Director