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HomeMy WebLinkAbout1997-10-06 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of October 6, 1997 A regular Board meeting of the Reading Housing Authority was held on Monday, October 6, 1997 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The Acting Chairman, Donald C. Allen, Vice - Chair, called the meeti to order. Those members present and forming a quorum were: Mr. Kelley, Ms. Galvin and M Connors. Ms. Plansky was also in attendance. Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To approve and accept for the record the Minutes of the Meeting of September 8, 1997, with the correction to add: after the words "members present and forming a quorum w add: "Mr. Kelley" The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period from check #3642 to 3693 Accounts Payable; Check # 1514 to 1542 for Payroll; and Landlord Checks #3952 to 3995 for Section 8 Certificates; #1761 to 1778 for Section 8 Vouchers; and Checks #531 to 532 for MRVP, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously VOTED: To ratify the exchange of the $125,000.00 held as collateral for an equal value se by BankBoston as follows: CUSIP 912827X56, maturity date of April 30, 1998 for CUSIP 912827XE7 with a maturity date of February 15, 1999. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Ms. Connors, it was unanimously VOTED: To authorize the Executive Director to open a Reading Housing Authority VISA business credit card account for use by the Executive Director or by purchase order with a $2 credit limit. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes 10/6/97 Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To sign the Federal Reserve Bank signature cards which authorizes the transfer of securities by BankBoston for the Reading Housing Authority. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To authorize and sign the documents to open a new account at BankBoston for the purpose of establishing a Family Self - Sufficiency revolving loan account with funds donated by local organizations. The Chairman then declared said motion carried and said vote in effect. The Executive Director reported on the acceptance of the resignation of the Program Coordinator as of October 1, 1997. The Board reviewed the pertinent information with the Executive Director. The issue of filling the position was briefly discussed. The advertisement was placed in Daily Times and El Mundo. a The Director reported on the p4lem that precipitated the resignation, which centered around unauthorized overtime /compensatory time. After review by the Board, it was the Board's recommendation not to pay the compensatory time to the Coordinator as it was unauthorized. The Board requested that the Director work with the Authority's attorney on this matter and to proceed with resolution in coordination with the Board. c' 1'! The Chairman, Mr. Sweet, asked the Executive Director to poll the Board to see which day of the week and times would be convenient for the other Board members. The following schedule was presented: Pa'e3 Min tes 10/ /97 Tuesday 5 PM OK OK No OK 7 PM OK OK No OK Wednesday 5 PM No No OK OK 7 PM No No OK OK No early morning meetings were acceptable to the members. Meeting with Board of Selectmen The Authority Board is scheduled to meet at 7 PM on Tuesday, October 7, 1997, with the Bc of Selectmen in Executive Session for the purpose of discussing real estate matters. This meeting was posted as a joint meeting by the Authority. Mr. Allen suggested that the Chair talk to the Selectmen about having the trash picked up by Town for the,667 and 705 -1 developments, which the Authority is currently paying for. Mr. Allen will not be able to attend this meeting. Ms. Galvin, Mr. Kelley and Ms. Connors plane on attending. Mr. Sweet had also sent word of his intention to attend this joint meeting. Longwood Place has sent an invitation to the Authority for their one year anniversary party c Tuesday, October 14, 1997. Mr. Kelley and Mr. Allen will. be able to attend. The next Board meeting will be held on Monday, November 3, 1997 at 7:00 P.M. There being no further business before the Board, it was unanimously voted to adjourn at 8:30 P.M. Respectfully submitted, Margaret . Plansky, Secretary and Executive Director DON JEAN 1W MARY Monday 5 PM No No OK NO 5:15 PM No OK OK ? 5:30 PM ? OK OK OK Tuesday 5 PM OK OK No OK 7 PM OK OK No OK Wednesday 5 PM No No OK OK 7 PM No No OK OK No early morning meetings were acceptable to the members. Meeting with Board of Selectmen The Authority Board is scheduled to meet at 7 PM on Tuesday, October 7, 1997, with the Bc of Selectmen in Executive Session for the purpose of discussing real estate matters. This meeting was posted as a joint meeting by the Authority. Mr. Allen suggested that the Chair talk to the Selectmen about having the trash picked up by Town for the,667 and 705 -1 developments, which the Authority is currently paying for. Mr. Allen will not be able to attend this meeting. Ms. Galvin, Mr. Kelley and Ms. Connors plane on attending. Mr. Sweet had also sent word of his intention to attend this joint meeting. Longwood Place has sent an invitation to the Authority for their one year anniversary party c Tuesday, October 14, 1997. Mr. Kelley and Mr. Allen will. be able to attend. The next Board meeting will be held on Monday, November 3, 1997 at 7:00 P.M. There being no further business before the Board, it was unanimously voted to adjourn at 8:30 P.M. Respectfully submitted, Margaret . Plansky, Secretary and Executive Director