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HomeMy WebLinkAbout1997-11-03 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of November 3 1997 A regular Board meeting of the Reading Housing Authority was held on Monday, November 13, 1997 at 5:15 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The Chairman, Rev. Robert K. Sweet, Jr., called the meeting to order. Those members present and forming a quorum were: Mr. Allen, Mr. Kelley, and Ms. Galvin Ms. Connors was unable to attend the meeting. Ms. Plansky, the Executive Director, was alsD in attendance. M I M. ' Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Meeting of September 6, 1997, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Joint Meeting with Selectmen on 7, 1997, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session Meeting of October 1997, as presented. The Chairman then declared said motion carried and said vote in effect. 'na Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Chec; #3694 -3731; Payroll Check #1543 -1569; Section 8 Certificate Program #3996 -4064; Section Voucher Program # 1779 -1801; and Massachusetts Rental Voucher Program #533 -534, as presented. The Chairman then declared said motion carried and said vote in effect. i1 ; 'N d WXTWj Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously Page 2 Minutes 11/3/97 VOTED: To approve the new Fair Market Rent schedules as published by U.S. Department of H.U.D., effective October 1, 1997 for the BR sizes as follows: 1 BR $ 697 2 BR 874 3 BR 1092 4 BR 1282 The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and-seconded by Ms. Galvin, it was unanimously VOTED: To approve the new Voucher Payment Standard for the Section 8 Voucher program, effective November 1, 1997 for the BR sizes as follows: 1 BR $ 675 2 BR 850 3 BR 1050 4 BR 1200 The Chairman then declared said motion carried and said vote in effect. Report of-Program 689 Program: The Board reviewed acceptable dates and time for an open house. No decision was reached. - -- r i r u mit V "ila The new high - powered transformer for the Tanner Drive development was installed on the pole. They were able to pull the underground cable. The RMLD gave us emergency generators to keep the phone and computers working. The electricity was off for about 7 hours one day. The old transformers were taken off site by the RMLD and the disposal company will picked them up and dispose of them as quoted. This bill will be paid by the Authority. One apartment was turned over and leased at Tannerville for November and another apartment is scheduled thus far for December. The Summit Village unit is under lease as of November 15, 1997. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To adjourn to Executive Session at 6:35 P.M. for the purpose of discussing the matters relative to the resignation of the Program Coordinator /Administrative Assistant position and to convene in public session at the end of the discussion on the following roll call vote: Page 3 Minutes 11'x/3/97 Mr. Allen - aye; Mr. Kelley - aye; Ms. Galvin - aye; and Mr. Sweet, aye. The Chairman then declared said motion carried and said vote in effect. The Board reconvene in public session at 6:45 P.M. to continue discussion on the listed items. Next meeting is scheduled for December 1, 1997. The Board reviewed their schedules and was decided to hold the meetings on the first Monday of the month at 5:30 P.M. through Jui 1998. Before that time, the Board will reexamine the schedule for the next year. Finances Mr. Allen requested the accountants be attentive to the wording of the financial statements s that they are consistent, e.g. rental income vs. administrative income, and to show costs accurately, e.g., - closing costs at Summit Village. Also would like to check the wording on the monthly reports and make sure that they note the "Reading" Housing Authority. The Director explained that there is both rental income and administrative income for programs but woul be sure to have the accountants be consistent in their statements. i Personnel - New Hire The Board reviewed the submitted resumes for the Program Coordinator position. The Dire for reported that the salary was a problem for many of the applicants. Upon a motion duly mad by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To make the position of Program Coordinator a salaried position at 35 hours per not to exceed $26,000 per year. The Chairman then declared said motion carried and said vote in effect. r, , The Board discussed the issue of allowing administrative or grievance procedures for autho ity- owned units. In discussion the Board reviewed the fact that the Section 8 Certificates and Vouchers are tenant -based and the tenant takes the subsidy to the next apartment. Under th State programs, the subsidy ends when the tenancy ends. It was therefore decided that there] was no need for an administrative or grievance procedure for this purpose. Page 4 Minutes 11/3/97 There being no further business before the Board, it was unanimously voted to adjourn at 6:55 P.M. Respectfully submitted, Executive Director