HomeMy WebLinkAbout1998-02-02 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of February 2, 1998
A regular Board meeting of the Reading Housing Authority was held on Monday, February 2,
1998 at 5:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the Town of
Reading, Massachusetts. The Chairman, Rev. Robert K. Sweet, Jr., called the meeting to order
Those members present and forming a quorum Nvere: Mr. Kelley, Mr. Allen and Ms. Connors.
Ms. Galvin arrived later in the meeting. Ms. Plansky, the Executive Director, was also in
attendance.
Minutes
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 5,
1998, as presented.
The Chairman then declared said motion carried and said vote in effect.
Finances
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To approve and sign the checkroll /billroll for the period for Accounts Payable Chec
#3865 -3908; Payroll Check #1643 -1672; Section 8 Certificate Program #4171 -4224; Section
Voucher Program #1848 -1871; and Massachusetts Rental Voucher Program #539 -540, as
presented.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
VOTED: To authorize and approve the new Laundry Service Contract for a 3 year period wil
Automatic Laundry keeping the current vend price of washers @$.50 and $.50 for 30 minute
for dryer service with a 55% share to the Authority; if the vend price goes to $.75, the % will
to 71 % upon inception.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To approve the new HUD income limits for Reading (Boston PMSA):
as prepared by HUD on December 1, 1997: Median income $60,000.00 year:
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2/2/98
New HUD Income Limits _(continued)
Number of persons
1 person
Income Limit
$ 21,000
2 persons
24,000
3 persons
27,000
4 persons
30,000
5 persons
32,400
6 persons
34,800
7 persons
8 nersons
37,200
39,600
The Chairman then declared said motion carried and said vote in effect.
Report of Financials - Don Allen
Mr. Allen reviewed the financials for the Authority as of December 31, 1997 and presented an
overview as to the proper vehicle the Board could use to finance modernization, development
and other such projects.
Town -owned land - Pleasant/Wilson Streets - Informational meeting requested by the Board of
Selectmen to have the Conservation Commission review and make a determination as to the
viability of the lot at Pleasant and Wilson Streets for construction. The Authority received a
letter from the Town Manager, Mr. Hechenbleikner, informing the Authority that the meeting
before Conservation will be held on February 18, 1998 at 7:00 P.M.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED:.To accept and approve the submission of the 2 page Annual Report to Town Hall for
publication in the Annual Report.
The Chairman then declared said motion carried and said vote in effect.
The Board accepted the 31 page Annual Report of the Reading Housing Authority for 1997 as
prepared by the Executive Director.
Summer/Hain Street - One vacancy for February 1 st. New tenant occupied February 1, 1998.
The former tenant moved to Lynn and her security deposit has been returned minus damages.
Schoolhouse - All units are leased. Don submitted his name for nomination to the Board of
Directors of Old Reading Schoolhouse, but was not elected. There seemed to be a more positive
attitude developing with the resident/owners and the Authority. The new management company
U
is trying to keep costs down but needs to build a capital reserve for some major items. They
hope to do an assessment over a period of years to help build this reserve and yet keep the condo
fees manageable. After finalization of a financial plan to accomplish this, there will be another
mailing and perhaps a meeting to take a vote on the assessment proposed.
Gazebo Circle - All units are leased. Don and Peg submitted their names for nomination tot the
Board of Directors for Gazebo Circle. During the nomination process, there was not a good
feeling from the neighbor /owners towards the RHA at that meeting. Don withdrew his name
from nomination and asked for the support to be given to Peg; she was not elected. Three
resident/owners were elected.
FSS Revolving Loan Fund
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To accept and approve the procedures for application for the loan fund as well as
application form.
The Chairman then declared said motion carried and said vote in effect.
Board otAssessors- PILOT
A letter to the Board of Assessors requesting a PILOT agreement for units #401 and #501
Gazebo'Circle was sent to the Assessors by the Executive Director. The PILOT bill for the
Authority properties was received.
New Garage and Of cce Layout
Garage layout was sent to Medford Housing Authority's Maintenance Director who marked
the plans. The Authority will meet with DHCD's Ed Roache on this proposed design . The
Authority may have to do "Designer Selection" for an architect and then do Chapter 40B big
procedures for bidding the construction work.
The Chairman asked that the Board review the evaluation forms for performance for the
Executive Director position and to bring suggestions to the next Board meeting.
At this point in the meeting, the Chair, Mr. Sweet, had to leave and Mr. Allen, Vice
assumed the position of Chair for the remainder of the meeting.
Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously
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VOTED: To change language in the Personnel Policy with changes as defined.
The Chairman then declared said motion carried and said vote in effect.
The next meeting of the Authority Board is scheduled for March 2, 1998 at 5:30 P.M.
Respectfully submitted,
Margar . Plansky, Secretary
and Executive Director