HomeMy WebLinkAbout1998-03-02 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of March 2. 1998
A regular business meeting of the members of the Reading Housing Authority was held
Monday, March 2, 1998 at 5:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive
the Town of Reading, Massachusetts. The meeting was called to order at 5:30 P.M. with t
Chairman, Mr. Sweet, presiding. Those members present and forming a quorum were: ]
Kelley and Mr. Allen. The Executive Director, Ms. Plansky, was also in attendance. l
Connors and Ms. Galvin were not in attendance.
Minutes
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To approve and accept for the record the Minutes of the regular session of Me
February 2, 1998, as presented.
The Chairman then declared said motion carried and said vote in effect.
Finances
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable C
#3909 -3962; Payroll Check #1673 -1704; Section 8 Certificate Program #4225 -4278 Secti
Voucher Program #1872 -1879; and Massachusetts Rental Voucher Program #541 -54,
presented.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To authorize and approve the purchase of a new computer with monitor, color
printer and scanner not to exceed the sum of $3500.00.
The Chairman then declared said motion carried and said vote in effect.
Restricted Reserve Account
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Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To establish a "Restricted Reserve" account in the amount of $73,300.00 ( oney
approved in FY '98 State Budget) for the construction of a garage, incidental paving; sidewalk
paving and landscaping.
The Chairman then declared said motion carried and said vote in effect.
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Minutes
3/2/98
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously -,
VOTED: To approve the expenses for the Executive Director to attend the NERC/NAHRO
conference to be held at the Balsams in New Hampshire from June 28 -July 1, 1998. Such expenses
shall not exceed $1000.00.
The Chairman then declared said motion carried and said vote in effect.
ogle Audit Ren rt
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To accept for the record the Single Audit for all Reading Housing Authority programs for
the fiscal year ended June 30, 1998 as prepared by Sandra Wrona, CPA of Longmeadow,
Massachusetts, which shows no findings or recommendations.
The Chairman then declared said motion carried and said vote in effect.
Wi
The Executive Director reported that the meeting with the Conservation Commission was scheduled
to continue at 7:30 P.M. on Wednesday, March 18, 1998 in the Selectmen's Meeting Room at Town
Hall. At that time anyone wishing to present any evidence to the Commission to protect this area
will have the opportunity until the close of the hearing by the Commission.
The Board reviewed a letter to be sent to the Commission and asked that more specific language
regarding the Memorandum of Understanding between the Town, the Authority and EOCD be
included along with a short history of the Authority's interest in the land. Mr. Kelley will review
before the Chairman signs and sends it forward to the Commission.
Personnel Policy
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To approve the changes in the Personnel Policy as presented.
The Chairman then declared said motion carried and said vote in effect.
The Board deferred any action on the Personnel Evaluation Forms until next meeting.
Summer/Main Street - All units leased. We are planning to remove the old porch deck and replace
it due to leaks and structural problems.
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Minutes
3//98
Schoolhouse - Condo fees remain same; one time assessment charge of $288 per unit for RHA� due
April 1, 1998 has been approved by Board of Directors.
Gazebo Circle - All units are leased. Received a bill for RE taxes (pro- rated) from Do
Contacted Board of Assessors regarding rebate issued per PILOT agreement with Town. Mr. B
is calculating this to determine the accuracy of the invoice.
Garage layout was sent to Medford Housing Authority's Maintenance Director and he marked the
plans. DHCD advised that we will have to do Chapter 40B bidding procedures for the construction
work. The following changes to the schematic design were suggested:
Garage:
* install overhead garage door at office area and put door at side of building
* install windows at rear of garage adjacent to building #14 to take away the "factory"
and bring more light into the interior of the building
* consider cement block building instead of stick - built, wood frame construction, - a little
expensive in the beginning, but more maintenance free.
Office layout:
* Eliminate hall from rear entrance of current garage and make this a useable office space
* Use side door at utility room for entrance for maintenance
* Consider dividing current ED office and using for file cabinet storage
* Leave current back office as is and use for non - confidential office use; leave storag area
undisturbed.
Meeting Schedule for 1997
The next Board meeting is scheduled for April 6, 1998 at 5:30 PM.
There being no further business before the Board, it was unanimously voted to adjourn at 7:0 P.M.
Respectfully submitted,
Margaret K. lansky, Secretary
and Executive Director