HomeMy WebLinkAbout1998-06-01 Reading Housing Authority MinutesREADING HOUSING A UTHORITY
MINUTES OF THE REGULAR BOARD MEETING
OF JUNE 1, 1998
A regular business meeting of the Reading Housing Authority was held on Monday,
June 1, 1998 at 5:15 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in
the town of Reading, Massachusetts. The meeting was called to order at 5:15 P.M.
with the Chairman, Mr. Sweet, presiding. Those members present and forming a
quorum were: Mr. Allen, Mr. Kelley and Ms. Connors. The Executive Director, Ms.
Plansky, was also in attendance.
Minutes
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was
unanimously
VOTED: To accept for the record the Minutes of the Regular Business Meeting of
May 4, 1998, as presented.
The Chairman then declared said motion carried and said vote in effect.
Executive Session
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was voted by
the following roll call vote:
Mr. Allen - aye
Ms. Connors - aye
Mr. Sweet - aye
VOTED: To adjourn to Executive Session for the purposes of discussing real estate
matters and to return to regular session after adjourmnent of the Executive Session
The Chairman then declared said motion carried and said vote in effect.
The Board returned to regular session at 5:45 P.M. and resumed discussion of the
agenda items.
Finances
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was
unanimously
VOTED: To approve and sign the checkroll/billroll for the period for Accounts
Payable Check #4092 -4105; Payroll Check #1769 -1796; Section 8 Certificate
Program #4380 -4437; Section 8 Voucher Program #1938 -1964; and Massachusetts
Rental Voucher Program #547 -548, as presented.
Page 2
Minutes
6/1/98
The Chairman then declared said motion carried and said vote in effect.
Landscaping - 4001 - Waverly Oaks
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was
unanimously
VOTED: To authorize the Executive Director to correct the landscaping problems at
the Waverly Oaks family development (State 4001) not to exceed $3200.00.
The Chairman then declared said motion carried and said vote in effect.
FY '98 BUDGET - Salaries Administrative
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was
unanimously
VOTED: To approve a 7 % increase in salaries for the Executive Director and
Administrative Aide.
The Chairman then declared said motion carried and said vote in effect.
35`"' Anniversary Celebration of RHA
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was
unanimously
VOTED: To authorize the Executive Director to plan an appropriate celebration for
current and past Board members; current and past employees and to have a suitable
memento ordered for each person.
t.. The Chairman then declared said motion carried and said vote in effect.
New Hire - Program Coordinator
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was
unanimously
VOTED: To approve the hiring of a new Program Coordinator at a salary of $485 per
week ($25,200 per year) and to authorize the Executive Director, after the completion
of the probationary period, to pay the Coordinator a $600 one -time bonus for the
interim cost of covering OBRA until she was covered by RHA insurance.
The Chairman then declared said motion carried and said vote in effect.
Page 3
Minutes
6/1/98
Summit Village - CPDC Hearing
The Board was informed of the change in date for the hearing before CPDC regarding
the applications to modify the PRD Special Permit, which the Board of Selectmen
support, for Summit Village to:
1. Eliminate the requirement to widen South Street
2. Eliminate the requirement for an alternative commuter transportation plan.
Sanborn Home Care
The home care agency, Mystic Valley Elder Services and the Authority have met with
residents at Tannerville to explain the new home care program staring on June 1, 1998
with Sanborn Home Care. Along with an in -house training session scheduled for staff
and maintenance. All in all, it went well with everyone and people seem to be very
enthusiastic. We hope that this will become a model for other home care agencies and
housing developments.
Report of Programs:
Frank D. Tanner Drive - We will have 4 vacancies within the next month; one went
to Schoolhouse; 1 is moving to Kentucky; two went to nursing homes.
Summer/Main Street - All units leased. Had water problem in one of the basement
units, which we have a company cleaning, mildewciding, etc.
Schoolhouse - Condo fees remain same; one time assessment charge of $288 per unit
for RHA paid April 1, 1998. One vacancy was filled on June 1, 1998.
Gazebo Circle - All units are leased. Board of Assessors have issued PILOT for 401
and 501 as well as 901 Gazebo Circle. Dolben management has sent notice, that there
will be condo fee increase, which was not taken to the full condo ownership. There is
still a problem at the development with one of the Board of Directors and his
overreaching influence.
Bancroft Avenue - Special Needs Housing
The repair of the fence at Bancroft Avenue is out for quotes. It will be quite expensive
and difficult to repair.
New Garage and Office Layout
The Executive Director contacted the architect, Orazaio Guevara, regarding the
redesign of the garage and to take a new look at the entire project area to include the
Page 4
Minutes
6/1/98
main building and surrounding area for expansion for maintenance office /garage and
adequate administrative office space.
Personnel
The evaluation forms for Executive Director position were reviewed and suggestions
were made to reformat the form and review at a subsequent meeting.
Board Membership
Mr. Sweet is scheduled for an interview before the Baord of Selectmen on Tuesday,
June 2, 1998 for reappointment to the RHA Board. There is another person interested
in the position, Ms. Karen Flammia from MassBank for Savings.
Meeting Schedule
Regular and Annual Meeting July 6, 1998 at 5:15 P.M.
Regular Meeting August 3, 1998
Regular Meeting September 14, 1998
There being no further business before the Board, it was unanimously voted to adjourn
at 6:30 P.M.
Respectfully submitted,
Marg K. Plansky, Secretary
and Executive Director