No preview available
HomeMy WebLinkAbout1998-07-06 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF JULY 6, 1998 A regular business meeting of the Reading Housing Authority was held on Monday, July 6, 1998 at 5:15 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 5:15 P.M. with the Vice - Chairman, Mr. Allen, presiding. Those members present and forming a quorum were: Mr. Kelley, and Ms. Connors. Ms. Karen Flammia, a new associate member of the Board, and Mary McEachern the new Program Coordinator were also in attendance along with the Executive Director, Ms. Plansky. Mr. Sweet joined the meeting at 5:50 P.M. and assumed the responsibilities of the Chair. Introduction of New Associate Member and New Employee The Executive Director introduced Ms. Karen Flammia as the new associate member of the Board and appointed by the Board of Selectmen at their June meeting. Ms. Flammia gave a brief background of her experience. She lives in Reading and is currently an officer of MASSBANK in the Reading branch. The Executive Director also introduced Ms. Mary McEachern as the new Program Coordinator for the Authority. Ms. McEachern lives in Reading and has not had previous housing authority experience. She has had extensive customer service work experience and is a licensed real estate broker. Minutes Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 26, 1998, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 1, 1998, as presented. The Chairman then declared said motion carried and said vote in effect. Mr. Sweet joined the meeting at this point and assumed the responsibilities of the Chair. Page 2 Minutes 7/6/98 Finances Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #4106 -4175; Payroll Check #1797 -1833; Section 8 Certificate Program #4438 -4487; Section 8 Voucher Program #1965 -1985; MRVP - #549 & 550; as presented. The Chairman then declared said motion carried and said vote in effect. Qfftce Ex ansion Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously VOTED: To authorize the Executive Director to use the living room area of the recreation hall for office purposes and to expend the necessary money, which is not to exceed $5000.00, to have the maintenance staff construct the office and meeting area space as designed by Orazio Guevara and presented in a plan dated 7/1/98. The Chairman then declared said motion carried and said vote in effect. Design Development Committee - New Construction Programs Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To appoint not more than 2 members of the Board to include Mr. Allen, Mr. Kelley, and Ms. Flammia as alternate member, to a sub - committee to serve along with the Executive Director, ex. officio, to review prepare and render a recommendation regarding any new construction or design development that might be initiated by the Authority. The Chairman then declared said motion carried and said vote in effect. ANNUAL MEETING At 5:50 P.M. , the Board convened the Annual Meeting of the Authority and proceeded with the election of officers. Page 3 Minutes 7/6/98 ELECTION OF OFFICERS Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was VOTED: To nominate Robert K. Sweet, Jr. as Chairman for the next year. There being no other nominations, the nominations were closed. By a vote of 3 -0 -1, Mr. Sweet was elected Chairman for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was VOTED: To nominate Donald Allen as Vice - Chairman for the next year. There being no other nominations, the nominations were closed. By a vote of 3 -0 -1, Mr. Allen was elected Vice - Chairman for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was unanimously VOTED: To nominate Mary Connors as Treasurer for the next year. There being no other nominations, the nominations were closed. Ms. Connors was elected Treasurer for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was VOTED: To appoint the Executive Director, Margaret K. Plansky, as Secretary for the next year. The Chairman then declared said motion carried and said vote in effect. The Chairman then declared said motion carried and said vote in effect. Retreat for Executive Directors and Commissioners Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was unanimously VOTED: To authorize that Mr. Sweet, Ms. Connors and Ms. Plansky attend the Page 4 Minutes 7/6/98 Executive Director/Board of Commissioners retreat by Dauwer Associates on Martha's Vineyard on September 28 & 29, 1998. The Chairman then declared said motion carried and said vote in effect. 35" Anniversary Celebration of RHA Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was VOTED: To authorize the Executive Director to plan an appropriate celebration of the 35`h Anniversary of the Reading Housing Authority, which was established on September 17, 1963. An invitation to former Board members, employees, current tenants, Selectmen, and other dignitaries for a coffee and dessert celebration on September 14, 1998 at 6:30 P.M. will be sent. A framed print of "Reading" to former Board members and employees with an appropriate inscription will be presented. The Chairman then declared said motion carried and said vote in effect. Report of Programs: Frank D. Tanner Drive - Six vacancies within the past 2 months; 3 are filled; working on 3 more. Summer/Main Street - All units leased. Had another water problem in one of the basement units, which we have had a company clean, mildewcide, etc. Schoolhouse - no problems to report. Gazebo Circle - All units are leased. Board of Assessors have issued PILOT for 401 and 501 as well as 901 Gazebo Circle. Dolben management has sent notice that there will be condo fee increase, which was not taken to the full condo ownership - sent letter. The Authority is still having a problem with one of the Board directors and his overreaching influence. Bancroft Avenue - Special Needs Housing There was a major water problem with the big rain. Had to replace major components on the brand new hot water heater. Personnel Evaluation forms for Executive Director position were reviewed. Page 5 Minutes 7/6/98 Executive Session - Report of Chairman At 7:30 P.M. and upon a motion duly made by Mr. Allen and seconded by Ms. Connors, the Board VOTED: To adjourn to Executive Session for the purposes of discussing real estate matters and to return to regular session after adjournment of the Executive Session by the following roll call vote: Mr. Allen - aye Mr. Kelley - aye Ms. Connors - aye Mr. Sweet - aye The Chairman then declared said motion carried and said vote in effect. At this point in the meeting, Ms. Flammia was not able to join the Board in Executive Session and she left the meeting. At 8:25 P.M., the Board reconvened in regular session. Meeting Schedule The following meeting schedule has been set by the Board for the next year: August 3, 1998 @ 5:15 P.M. Thereafter, the meetings are scheduled for 7 P.M. on the first Monday of each month as follows: September 14, 1998 October 5, 1998 November 2, 1998 December 7, 1998 January 4, 1999 Personnel February 1, 1999 March 1, 1999 April 5, 1999 May 3, 199 June 7, 1999 The Board reviewed the information forwarded by the Executive Director. Action on, this matter was deferred to a subsequent meeting. Page 6 Minutes 7/6/98 There being no further business before the Board, it was unanimously voted to adjourn at 8:35 P.M. Respectfully submitted, Margar . Plansky, Secretary and Executive Director