HomeMy WebLinkAbout1998-08-03 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING
OF AUGUST 3, 1998
A regular business meeting of the Reading Housing Authority was held on Monday, August ,
1998 at 5:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of
Reading, Massachusetts. The meeting was called to order at 5:30 P.M. with the Vice-Chairman,
Mr. Allen, presiding. Also in attendance were Mr. Kelley, Ms. Galvin and Ms. Connors as well
as the Executive Director, Ms. Plansky.
Minutes
Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously
VOTED: To accept for the record the minutes of regular Board meeting of July 6, 1998, a
presented.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously
VOTED: To accept for the record the Executive Session minutes of July 3, 1998 as presented.
The Chairman then declared said motion carried and said vote in effect
Finances
Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously
VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Che k
#4176 -4233; Payroll Check #1834 -1872; Section 8 Certificate Program #4488 -4542; Section 8
Voucher Program #1986 -2006; MRVP - #551 & 552; as presented.
The Chairman then declared said motion carried and said vote in effect
Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously
VOTED: To approve travel for lodging and expenses related to the conference for the
Executive Director, Ms. Plansky and Ms. McEachern, the Program Coordinator to travel to
HUD Section 8 Conference in Nashville, TN from 8/29 - 9/2/98.
The Chairman then declared said motion carried and said vote in effect
FSS ANNUAL REPORT
Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously
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8/3/98
Minutes
VOTED: To accept for the record the 1998 Annual Report for the Family Self - Sufficiency
Program as prepared by the Family Resource Coordinator, Ms. Karin Keyser.
The Chairman then declared said motion carried and said vote in effect
Office Expansion
The Board reviewed the office expansion proposals. Upon a motion duly made by Mr. Kelley
and seconded by Ms. Connors, it was unanimously
VOTED: To authorize the Executive Director to proceed with the proposed concept designs for
office renovation with a design fee of not more than $3500.00 for the architect, Orazio Guevara.
The Chairman then declared said motion carried and said vote in effect
Financial Report of Programs
The Board reviewed the latest financial report from the accountants, Fenton, Ewald &
Company. Mr. Allen distributed a compilation financial report.
Retreat for Executive Directors and Commissioners
The information for the Board members for the retreat on Martha's Vineyard for September 28
& 29, 1998 was presented to the attending members.
35u' ,Anniversary Celebration of RHA
Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously
To order the commemorative pictures for current and past Board members; current and past
employees at an approximate cost of about $50 each; approximately 20 -25 needed. The
Authority was established September 17, 1963. There will be light collations after the
September Board meeting. The Board meeting will be at 5 PM; the reception from 6:30- 8 PM
for invited guests.
The Chairman then declared said motion carried and said vote in effect
Report of Programs:
Frank D. Tanner Drive -There are 2 vacancies currently. There are no more elderly Reading
residents on the list. We are now placing out of town applicants.
Summer/Main Street - All units are leased. We had another water problem in the same
Pagel'
8!3/9
Minut s
basement unit, - this time there was a toilet overflow from the upstairs apartment. The water
came down from the 2nd through the 151 floor and into the basement kitchen: cabinets, foodstuff,
etc. We had the maintenance crew in there to clean, bleach, etc. We paid $150 for ruine
food, which the upstairs tenant is responsible for; damages totaled $555.00.
Schoolhouse - All units leased and no problems to report.
Gazebo Circle - All units are leased. We are having problems with 1 of the units; Dolben has
1 year warranty; he has not honored it. We have contact our attorney about this.
Bancroft Avenue - Special Needs Housing
The Authority is obtaining estimates on the damaged fence which has to be replaced.
Personnel
Review of the personnel evaluation forms was postponed to a subsequent meeting.
The next Board meeting is scheduled for September 14, 1998 at 5:00 P.M.
There being no further business before the Board, it was unanimously voted to adjourn at 7:
P.M.
Respectfully submitted,
Margaret . Plansky
Secretary and Executive Director