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HomeMy WebLinkAbout1998-09-14 Reading Housing Authority MinutesREADING HOUSING A UTHORITY MINUTES OF THE REGULAR BOARD MEETING OF SEPTEMBER 14, 1998 A regular business meeting of the Reading Housing Authority was held on Monday, Septemt 1998 at 5:15 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Re Massachusetts. The meeting was called to order at 5:15 P.M. with the Chairman, Mr. presiding. Also in attendance were: Mr. Allen, Mr. Kelley, Ms. Connors and the Associate Member, Ms. Flammia. The Executive Director, Ms. Plansky along with Ms. Debbie Rod Fenton, Ewald & Associates and later in the meeting, Mr. Richard Kaminski and the Auth, attorney, Mr. Greco. Minutes Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the minutes of regular Board meeting of August 3, 191, presented. The Chairman then declared said motion carried and said vote in effect, Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable #4234 -4292; Payroll Check #1873 -1907; Section 8 Certificate Program #4543 -4595; Se Voucher Program #2007 -2027; MRVP - #553 & 554; as presented. The Chairman then declared said motion carried and said vote in effect. State Budgets Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To authorize and approve the State budget programs as follows: 4001 Total Income $ 325,647.00 Total Expenses $ 257,464.00 689 -1 Total Income $ 16,095.00 Total Expenses $ 16,095.00 MRVP Total Income $ 627.00 Total Expenses $ 482.00 The Chairman then declared said motion carried and said vote in effect. DHCD MOD Award - Windows Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously -r 14, ding, weet, from rity's PM on 8 VOTED: To authorize and approve the Chairman or his designee to sign any and all docu ents relative to the modernization award of $150,000 for windows at the 667 -C development, excl ding Page Z Minutes 9/14/98 soft costs and administrative expenses and to prepare the necessary documents for bidding that may be required. The Chairman then declared said motion carried and said vote in effect. MR VP Annual Contributions Contract Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was unanimously VOTED: To authorize the Chairman to sign the ACC for two units for the Massachusetts Rental Voucher Program, effective September 1, 1998, as prepared by the Department of Housing and Community Development (DHCD). The Chairman then declared said motion carried and said vote in effect. DHCD - Energy Assistance Loan Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously VOTED: To authorize the Chairman or designee to sign any and all documentation necessary for the processing of a no- interest loan from DHCD to install new toilets and faucets for the 667 Program at Tanner Drive; monies to be repaid from savings on consumption. The Chairman then declared said motion carried and said vote in effect. 705 -1 - Landscaping and Regrading of Front Lawn Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously VOTED: To ratify the previous vote to authorize the Executive Director to proceed with the lawn work at the family development (705 -1) at Waverly Oaks development, such work not to exceed $4000.00. The Chairman then declared said motion carried and said vote in effect: 689 -1 - Fencing at 74 Bancroft Avenue Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED:. To authorize and approve the expenditure not to exceed $8000.00 to repair and replace the fence at 74 Bancroft Avenue. The Chairman then declared said motion carried and said vote in effect. Page 3 Min tes 9/11/98 Financial Report of Programs The Fenton, Ewald report for the period ending July 31, 1998 was distributed. Resale of Affordable Units at Gazebo Circle The Board received the information submitted by Paul Kelley, former Chairman of the Rea ing Housing Partnership and presented by the Executive Director regarding the appraisals and met od for calculating market value of units. Action was deferred on this matter. Retreat for Executive Directors and Commissioners - The Chairman and Executive Director be attending a retreat session on Martha's Vineyard from September 27 -29, 1998. Ms. Con canceled her reservations due to a personal conflict; a $25 processing fee has been assessed b; Kelley House for reservation cancellation. 351h Anniversary Celebration of RHA Board will have to determine a new date and time for the 35`'' Anniversary Celebration. New Business - Proposed Relocation of House Mr. Kaminski met with the Board to review his proposal to do the site and engineering necessary for the relocation of the house at Brande Court to the lot at Pleasant/Wilson Streets. Kaminski emphasized the necessary site engineering (plot plan; wetland areas; 21 E issues) rel to any development. New England Home Movers from North Reading met with Mr. Kamins the building and reviewed the possible routes that may be taken to relocate the building. preferred route was up Woburn to Main; down Pleasant to lot; move to be made on a Sunday c Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To authorize and approve the Executive Director to expend the necessary mor proceed with the essential engineering work for the lot at Pleasant/Wilson Streets. The Exec Director was also requested to prepare a substantive cost estimate for the engineering, movir architectural requirements for the possible relocation of the house at Brande Court to be mo, the Pleasant/Wilson Street lot. The Chairman then declared said motion carried and said vote in effect. Report of Programs: Frank D. Tanner Drive - We have 1 vacancy currently; waiting for CORI information to offer. We anticipate another opening for October 1. Summer /Main Street - All units leased; touch -up painting and landscaping scheduled for Fall Schoolhouse - everything is running smoothly; all units leased. ff the cork Mr. ,tive ci at The nly. ;y to utive and ed to make Gazebo Circle - All units are leased. We are having problems with 1 of the units; Dolben h s a 1 Page 4 Minutes 9/14/98 year warranty; he has not honored it. We are correcting minor issues and trying to get Dolben to do the others we cannot handle. Bancroft Avenue - Special Needs Housing We have received only one estimate on the fence which has to be replaced. Personnel Evaluation forms for Executive Director position were deferred to a subsequent meeting. The next regularly scheduled Board meeting will be held on October 5, 1998 at 7:00 P.M. There being no further business before the Board, it was unanimously voted to adjourn at 7:15 P.M. Respectfully submitted, Margaret lansky, Secretary and Executive Director