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Home My WebLink About1998-10-05 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF OCTOBER 5. 1998 A regular business meeting of the Reading Housing Authority was held on Monday, October 5, 1998 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with the Chairman, DAr. Sweet, presiding. Also in attendance were Mr. Allen, Mr. Kelley, Ms. Galvin, and Ms. Conn rs as well as the associate Board Member, Ms. Flammia and the Executive Director, Ms. Plansk . Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the minutes of regular Board meeting of September 14, 19 ?8, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Ch( #4293 -4339; Payroll Check #1908 -1941 Section 8 Certificate Program #4596 -4646; Sectioi Voucher Program #2028 -2049; MRVP - #555 & 556; as presented. The Chairman then declared said motion carried and said vote in effect. Water Conservation -4001 Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to proceed with procuring a no- interest 1 an through Department of Housing and Community Development's(DHCD) Energy Conserva ion Fund to replace toilets and faucets at both the State -owned elderly and family developments. The Chairman then declared said motion carried and said vote in effect. At this point in the meeting, Mr. Kelley removed himself from consideration, discussion voting regarding construction or moving the building on Brande Court. Pleasant & Wilson Street Lot Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, by a vote of 4 -0, it unanimously VOTED: To authorize the Chairman (or designee) to request from the Board of Selec 1. Transfer of lot from care /custody /control of Town to the Reading Authority; 1:-�. 2. Transfer of building located at Brande Court from care /custody /control of Town to the Reading Housing Authority; 3. Request that the excess money appropriated for demolition of the Brande Court building be given to the RHA to move the building to the Pleasant /Wilson Street lot. The Chairman then declared said motion carried and said vote in effect. Brande Court Building - Engineering and Architect Contract Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, and upon a vote of 4 -0, it was VOTED: To approve and ratify the Contract for Site Engineering with B. Goba & Associates, which shall include the following professional services: • Architectural - measured drawings of structure; schematic plans for 2 new units; design development phase drawings; contract documents for bidding and permitting; contract administration during construction; also to include coordination of civil work, structural work and electrical engineering. $7400.00 • Structural Enginering - Provide a foundation plan and review the structure for any existing structural deficiencies; site visit during construction - With R. Freel & Associates. Not to exceed $3200.00 ($80/hr). • Electrical Engineering - Review the existing dwelling; evaluate the electrical circuiting; location of power lines at the new location and prepare an outline specification for contractors' bidding. With Johnson Engineering & Design, Inc. - $1200.00 • Topographic Survey - Provide V contours of the site with wetland flags located, as prepared by Reading Conservation. With GEOD Consulting - $1900.00 • Boundary Survey - Gather information from all title search - With GEOD Consulting - $1500.00. • Site Plan - Consulting, setbacks, flooding areas, Bordering Vegetated Wetlands location - GEOD Consulting - $2000.00. • Notice of Intent - File with Reading Conservation Commission, DER Form 3 completed with all attachments and requirements, includes 2 meetings with Conservation Commission. GEOD Consulting - $2400.00 • 21E - Phase 1- Provide an Environmental review of the property in conformance with MASS CMR 32E, Phase 1 study shall be carried out: All filing fees paid by the owner. GEOD Consulting - $1800.00 • Heating - Prepare design build bid format for general contractors to price out in the general bids. B. Goba & Associates Total - B. Goba & Associates $ 7400.00 GEOD Consulting 9600.00 Johnson Engineering & Design 1200.00 R. Freel & Associates 3200.00 maximum TOTAL ENGINEERING/DESIGN COSTS $21,400.00 The Chairman then declared said motion carried and said vote in effect. Loan for Financing Building at Pleasant/Wilson Streets Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, and by a vote of 4 -0, it VOTED: To authorize the Executive Director to proceed with obtaining a loan to finance legal, engineeering, bidding, moving and rehabilitation costs of moving the Brande Co building to Pleasant and Wilson Streets in a loan amount not to exceed $150,000.00. The Chairman then declared said motion carried and said vote in effect. Mr. Kelley returned to continue discussion and voting on the listed agenda items. Management Checklist The Board deferred action on this item. Condition Assessment Reports (CAR) - DHCD Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to request a waiver from DHCD to submit than the alloted 2 CARs for the RHA. The Chairman then declared said motion carried and said vote in effect Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to request the following items in order of priority for CAR: 1. Handicap access for administrative building and 5% of units at 667 -C 2. Replace windows at 74 Bancroft Avenue (689 -1) 3. Repair roofs at Waverly Oaks (705 -1) 4. Repair /replace walkways /sidewalks at Waverly Oaks (705 -1) The Chairman then declared said motion carried and said vote in effect Mr. Allen removed himself at this point in the meeting as his daughter was an "affordable t owner" at Summit Village and he did not want to participate in deliberation, discussion voting on this matter. Summit Village - Resale of ('fordable Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To approve the procedure for affordable unit owners to follow when selling affordable unit and authorize the Executive Director to work with Mr. Kelley on the fi language and letter for affordable unit owners. The Chairman then declared said motion carried and said vote in effect I/ - 35 "h Anniversary Celebration of RHA Set November 2, 1998 at 7:00 PM, as the time for the celebration of 35"' Anniversary of RHA immediately following the Board meeting. Long -Term Needs - Elderly Housing Report from Jacqueline Carson of Peter Sanborn Place regarding the needs for housing in a continuum of.care for all income levels in the Town of Reading. Ms. Carson stated that the need for supportive housing for low to moderate income households was critical. The program that the Executive Director and she were working on could be easily tranferred to a supportive services housing program. Ms. Carson stated that she would happy to support any effort the Authority was working on towards creating and establishing this model at Tanner Drive. Report of Programs: Frank D. Tanner Drive - We had 2 vacancies this month. We are currently repairing and replacing fences that have blown over or need new boards. Waverly Oaks (High School) -705 -1 We have completed the hydroseeding and regrading of the lawn at this site. We are watering as required. We have authorized OT for one of the maintenance men to water of Saturday and Sunday each weekend until seed has sprouted. All units under lease. One tenant is being evicted for fraud and failure to disclose income. Parker Place (PleasandParker Street) - 705 -2 All units leased. Working with tenants to resolve some conflicts. Summer/Main Street - All units leased. Are currently scraping /painting areas that are peeling. Schoolhouse - All units leased. Checking on hot water heaters to avoid potential problems with leakage. Gazebo Circle - All units are leased. Bancroft Avenue - Special Needs Housing The repair of the fence at Bancroft Avenue is scheduled within the next month. Final Revised Regulations for State Aided Public Housing effective October 1 1998 The Chairman then declared said motion carried and said vote in effect. VOTED: To approve the final Regulations as promulgated by DHCD effective 10/1/98, to include: Repeal of : • Collective Bargaining • Standards of Conduct • Affirmative Action Adopt a new regulation containing provisions that were part of the above listed regulations, in the following: • General Administration. The Chairman then declared said motion carried and said vote in effect Personnel Evaluation forms for Executive Director position were postponed to a subsequent meeting. Executive Session - Report of Chairman Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, and by the following roll call vote, the Board unanimously VOTED: To adjourn to Executive Session for the purposes of discussing real estate mattes and to return to regular session after adjournment of the Executive Session. Mr. Allen - aye Mr. Kelley - aye Ms. Connors - aye Ms. Galvin - aye Mr. Sweet - aye The Chairman then declared said motion carried and said vote in effect. The Board reconvened in regular session resumed discussion on the agenda items at 10 P.M. Town Meeting Articles -Assisted Living Facilities The Board discussed the proposed assisted living zoning by -law. In principle, the Bo supported the by -law. However, the Board wants to be clear that the intention of Community Planning and Development Commission (CPDC) is that the cash contribut would be comparable to the minimum percentage for units (10 %). Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To support the spirit of the proposed Zoning By -law change, which would am( section 4.3.1.3.k. "Assisted Living Facilities" , as presented in Article 22 of the Town Meet Warrant. The Chairman then declared said motion carried and said vote in effect. The Board asked to be informed about the date of the Public Hearing by CPDC on the living housing articles. There being no further business before the Board, it was unanimously voted to adjourn at 10 P.M. and to reconvene the regular business meeting at the Selectmen's Meeting Room on October 14, 1998 at 7:00 P.M. The November meeting will be held on Monday, N Anniversary will be held at 7 PM. Respectfully submitted, Marg e if' Plansky, Secretary and Executive Director