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HomeMy WebLinkAbout1998-12-07 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF DECEMBER 7 and 14, 1998 A regular business meeting of the Reading Housing Authority was held on Monday, December 7, 1998 at 7:00 P.M. and continued on December 14, 1998 at 5:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting of December 7, 1998 was called to order at 7:00 P.M. with the Chairman, Mr. Sweet, presiding. Also in attendance were Mr. Allen and Ms. Connors as well as the associate Board Member, Ms. Flammia and the Executive Director, Ms. Plansky. Bernie Goba, the architect for the Pleasant /Wilson -Brande Court Building was also in attendance. Mr. Cooper of Pleasant Street neighborhood appeared briefly at the end of the meeting. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously (3 -0) VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #4393 -4446; Payroll Check #1973-2001; Section 8 Certificate Program #4699 -4750; Section 8 Voucher Program #2070 -2092; MRVP - #559 & 560; as presented. The Chairman then declared said motion carried and said vote in effect. Replacement of Securities Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously (3 -0) VOTED: To approve the replacement of pledged securities for the Reading Housing A as follows: Cusip (Agency Security) 3133M14B2 6.12% 10/30/00 $50,000 with Cusip (FNMA note) 31364F5R8 6.2% 8/26/08 $50,000 'The Chairman then declared said motion carried and said vote in effect. Senator Kerry's office called to inform the Authority that HUD has awarded the Authority of $26,496.00 for the Section 8 FSS Coordinator position . Financial Proposals for Brande Court Building Move We have received two financing proposals for the Pleasant Street construction. READING COOPERATIVE $180,000 6.0% 30 Yr. $3200.00 MASSBANK $175,000 16.625 20Yr 9 mo 1 $2450.00 Page 2 Minutes 12/98 Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To authorize the Executive Director to secure a loan with the Reading Cooperative Bank for a total amount not to exceed $180,000 for the engineering, design, acquisition, building move and rehabilitation of the Brande Court building which will be moved to the lot at Pleasant and Wilson Street. The Chairman then declared said motion carried and said vote in effect. Water Conservation -4001 Due to an error in the opening of the bid documents for replacement of toilets at the 4001 State developments, the Authority will have to rebid this project. Pleasant & Wilson Street Lot Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, the Board unanimously VOTED: To resubmit the plan to the Reading Conservation Commission for another hearing to be held on December 30, 1998. This submittal will be for the same house with the addition of the requested changes made by the Conservation Commission at the hearing. The Chairman then declared said motion carried and said vote in effect. PleasanVWtlson Street - Request for Additional Money from GEOD The Authority is in receipt of a bill from B. Goba and Associates for GEOD's engineering services in the amount of $9400.00. The Authority also received an additional bill from GEOD for "extra" engineering work in the amount of $5960.00. After consulting with Bernie Goba, John Greco and Don Nadeau from Reading Conservation Commission, the work that can be considered to be truly "extra" and not that which would normally be required for any filing before the Reading Conservation Commission is as follows: Survey of Canopy and existing trees including office calculations 1260.00 Profile /cross section of project site 1370.00 Total $ 2630.00 GEOD has forwarded a proposal for resubmission to the Conservation Commission and outlined as follows: Resubmit with original plan $ 7,820.00 Resubmit with new filing $10,510.00 Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously Paed 3 12/98 VOTED: To authorize and pay B. Goba & Associates the amount of $9400.00 for services for the Brande Court building move to Pleasant and Wilson Street. The Chairman then declared said motion carried and said vote in effect. After some discussion, the Board requested that Mr. Goba meet with Mr. Emilius to discus their fee for resubmitting to the Conservation Commission as they thought the charge to b excessive. The Authority has been notified by the Town Manager that the Town of Reading would willing to contribute $9,900.00 to the Authority for moving the building from Brande Co, This amount is the proposal from the low bidder for the cost of demolition if the Authority d not move the building. Buildima Move Bid Proposals We currently have received only 2 bids for moving the building from Brande Court: New England Building Movers $ 16,800.00 House move and removal of decks, stairs, etc. only. Does not include any costs for tree removal, tie backs, police detail, etc.. Sylvester Building Movers $ 44,375.00 Includes moving house, removal of decks, stairs, allowance for tie- backs, police detail, etc. well as foundation excavation, construction, waterproofing, fireplace or chimney base a payment bond costs. rM The Board felt that both bids were not responsive and that we would rebid at a later date hopefull� to get more responses that would be in compliance with the bid documents. Mr: Jim Cooper of 162 Pleasant Street arrived at the meeting as the Board was about to adjourn. e Chairman informed Mr. Cooper that the Board had voted to resubmit their updated plans to Conservation Commission with the requested changes rather than make an appeal to the State Department of Environmental Protection The Chair wanted to work locally rather than override the local governing board. Due to the fact that Town Meeting was convening at 7:30 P.M., the Chairman adjourned the regular Board meeting at 7:30 P.M. to reconvene again at 5 P.M. on Monday, December 14, 1998 an to continue discussion on the listed agenda items. Page 4 Minutes 12/98 December 14,1998 The Board reconvened in regular session on Monday, December 14, 1998 at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 5:00 P.M. with the Chairman, Mr. Sweet, presiding. Also in attendance were Mr. Allen, Mr. Kelley, Ms. Galvin, and Ms. Cormors as well as the associate Board Member, Ms. Flanunia and the Executive Director, Ms. Plansky. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of the continued Meeting of October 14, 1998, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of the Meeting of November 2, 1998, as presented. The Chairman then declared said motion carried and said vote in effect. Annual Contributions Contract - Section 8 Program Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve the Annual Contributions Contract for the Section 8 Program, as follows: TERMINATED PROJECT # UNITS EXP DATE MA075CE0013 12 7/31/98 MA075CE0018 10 8/31/98 MA075CE0021 33 9/30/98 RENEWAL PROJECT NUMBER UNITS EXP DATE BUDGET MA075CE0024 22 9/30/99 $219,384 MA075CE0025 33 9/30/99 $329,076 Pa e 5 Min tes 1 /98 The Chairman then declared said motion carried and said vote in effect. Section 8 Program - Regulation Changes The Board received the latest regulation from HUD regarding the Section 8 Certificate Voucher Program. The highlights of the program were presented by the Executive Director. Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously VOTED: To authorize the Executive Director to send a letter to our elected officials and HUD representatives regarding the value of the Family Self - Sufficiency Program. The Chairman then declared said motion carried and said vote in effect. At this point in the meeting, Mr. Allen removed himself from the room and refrained from discussion on this matter. Summit Village - Resale of Affordable Units The Board reviewed the requirements under the Deed Rider for the affordable units at Sur Village. There are two problems that need to be resolved: 1. The issue of whether an owner of an affordable unit that has also purchased a ga would have to return the unit to its original integrity by erecting a wall as intended if were not to sell the garage with the unit; and 2. If the affordable unit owner has been given a willing and able buyer but this buyer is acceptable to the owner, what procedure would the Authority employ about going to next available applicant on the affordable housing waiting list. Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously VOTED: To confirm the following policies for resale of affordable units as follows: 1. Inform all affordable unit owners who have bought garages with separate deeds, they do not intend to sell the garage with the affordable unit, they would be requir( to make the apartment secure by returning the adjoining wall to its intended ai original condition with a secure wall to protect the integrity and security of t] affordable unit. if 2. Using page 4, under paragraph [c] of the Deed Rider for all affordable units at Summit Village, "...If more than one eligible purchaser is located by the Authority, the Authority shall utilize a lottery or other like procedure in the Authority's sole discretion... " , the term "like procedure" applies to the Affordable Page 6 Minutes 12/98 Units Guidelines Summary Sheet (orange sheet) which states "All names will be entered. on the Waiting List by date of application. Reading residents will be given Local Preference over Statewide applicants if the application date is the same." If the first person listed on the waiting list is a ready and willing purchaser and can purchase the property within the required ninety (90) days as outlined in the Deed Rider, then the affordable unit owner would be obligated to sell their unit to this eligible purchaser or not sell at all. The Chairman then declared said motion carried and said vote in effect. Mr. Allen returned to the meeting to continue deliberation on the listed agenda items. Personnel The evaluation for the Executive Director was postponed until a subsequent meeting. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve an exemption from the Personnel Policy for the Executive Director and allow her to carry-over excess vacation time due to the extra workload due to personnel changes. The Chairman then declared said motion carried and said vote in effect. The Executive Director reported to the Board that the Reading Cooperative Bank has nominated her to serve on the Federal Home Loan Bank Board of Directors. No news of this nomination have been received to date. Assisted Living Facility - Marriott Corporation The Board received the recently approved Town Meeting Article regarding Assisted Living Facilities and reviewed the language and intent of Town Meeting. The Board had submitted a letter to Community Planning and Development Commission regarding the intent of the cash payment to be equal to the value of the required 10% of the units. CPDC did confirm and enter the letter into their record. The matter was also discussed on Town Meeting floor and was confirmed by CPDC as well as several Town Meeting members. The Chairman reported that he had been informed that the Danvers assisted living facility built and operated by Marriott is really quite nice and thought it would be a good idea to have Board members go to see that facility. Mark Favaloro, attorney representing Marriott Corp., has called and would like to arrange a meeting with the Authority, and Mr. Bernardi from Marriott to discuss the assisted living facility requirement. Mr. Sweet and Mr. Allen will try to be available for either Tuesday or `h Thursday, December 15 or 17. Page 12/9 The Executive Director was requested to post a meeting notice for December 30, 1998 concurrer with the Conservation Commission meeting at 7 P.M. The regular Board meeting for January will held on January 4, 1999. There being no further business before the Board, it was unanimously voted to adjourn at 7:30 P.M. Respectfully submitted, Margaret K. ky, Secretary and Executiv Director