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Home My WebLink About1999-03-01 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF MARCH 1, 1999 A regular business meeting of the Reading Housing Authority was held on Monday, March 1999 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with the Chairman, 1 Sweet, presiding. Also in attendance were Mr. Allen, Mr. Kelley, Ms. Connors, the associi member, Ms. Flammia and the Executive Director, Ms. Plansky. Ms. Galvin was not attendance. Minutes Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of Regular Business Meeting of February 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Cher #4554 -4598; Payroll Check #2064 -2082 Section 8 Certificate Program #4860 -4917 Section Voucher Program #2140 - 2161; MRVP - #565 & 566; as presented. The Chairman then declared said motion carried and said vote in effect. Of ice Furniture Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was unanimously VOTED: To authorize the Executive Director to purchase office furniture for the new of for the back office; and the Executive Director's office as well as furnish and carpet recreation hall not to exceed $9,000.00. The Chairman then declared said motion carried and said vote in effect. Building Move - Pleasant and Wilson Streets Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was by a vote of 3 -0 -1 (Mr. Kelley abstaining) VOTED: To approve and authorize the Executive Director to sign the Contract with Westcr Builders, Inc. of Reading in the amount of $5,000 for supervision of the building mo excavation, foundation work and placement of building on new foundation from its curr location at 14 Brande Court to the lot at Pleasant and Wilson Streets. Page 2 Minutes 3/1/99 The Chairman then declared said motion carried and said vote in effect. The Board reviewed the building schedule move. Due to the wet weather at the end of last week, the building move has been postponed until March 14, 1999. We spoke with Arnold Rubin of the Atlantic Company and he has agreed that we can postpone one week, - after that the building must be torn down. Everyone has been informed of the change in date. The building mover can meet that schedule; we now have to impress upon the general and sub- contractors the urgency of the work heing completed on schedule. The cost estimates for the building move were reviewed by the Board. This breakdown does not include any rehabilitation costs - estimated to be around $100,000. Total cost for building, deducting the $10,000 from the Town, should be around $200,000. Personnel Policy Chan�,e Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was unanimously VOTED: To approve a change to the "Sick Leave" policy of the Reading Housing Authority by adding the following paragraph as paragraph 4 in that section: "Accumulated and unused sick leave will be paid at the rate of 25% of such accumulation upon the death or retirement of an employee. Employees who voluntarily sever their employment after ten (10) years of employment and leave in good standing can also receive 25% of any accumulated and unused sick leave. Employees who are terminated on a "for cause" basis are not entitled to any cash conversion of sick leave." The Chairman then declared said motion carried and said vote in effect. Water Conservation -4001 The contract for replacement of toilets and showerheads /fa«cets at the State -aided developments to the low bidder, C. Perry & Co., Inc. of Cotuit, Massachusetts in the amount of $17,996.00 has been confirmed with all references giving strong endorsements of his work. The Authority will sign the contract later this week with Randy Waters, Construction Rep from DHCD and Mr. Perry. Replacement of Windows - 667 Development The architect from DHCD has agreed to supervise and coordinate the specifications and other requirements for the replacement of the windows at Tannerville. There have been 2 on -site meetings and a prototype window will be installed in the RHA office with a different profile. After review and approval, we will go out to bid and the work should commence in late Spring - early Summer 1999. Page 3, Minute 3/1/9? Section 8 Program Coordinator - Administrative The current Program Coordinator has taken another position in Beverly and will be leaving the end of this week. We are advertising the position and will try to get someone who cou grow with the organization and eventually assume the Executive Director's position. Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was unanimously VOTED: To approve the hiring of a new Program Coordinator at a salary not to $33,000.00. Assisted Living - Marriott Corporation The sub - committee of Mr. Sweet, Mr. Allen and Ms. Plansky along with Mr. Barnes from the Community Planning and Development Commission and Ms. Anthony from the Board o Selectmen met with representatives from Marriott: Mr. Bernardi, Mr. Dolan and their attorney Mr. ravaloro. At 9:10 P.M., upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, and upon roll call vote, it was VOTED: To adjourn to Executive Session for the purpose of discussing real estate mat .regarding the negotiations with Marriott Corporation and to reconvene in regular session by following vote: Mr. Allen - aye Mr. Kelley - aye Ms. Connors - aye Mr. Sweet - aye The Chairman then declared said motion carried and said vote in effect. At 9:10 P.M. the Board adjourned to Executive Session. At 9:30 P.M., the Board reconvi in regular session to continue discussion on the listed agenda items by the following roll vote: Mr. Allen - aye Mr. Kelley - aye Ms. Connors - aye Mr. Sweet - aye The Chairman then declared said motion carried and said vote in effect. Summit Village - Resale of Affordable Units The first affordable unit ( #910) will be sold to the approved eligible purchaser who was sent the current affordable unit owner for less than the approved price of $144,580.00. Page 4 Minutes 3/1/99 Report of Programs The statements for January 31, 1999 were distributed to the Board for review. The wait list for the family housing program was open and we have placed I family at Parker Place (a minority placement to maintain our required minority percentage); I family at Waverly Oaks. Meeting Schedule • Meeting with Marriott representatives about Assisted Living Facility at Spence Farm - 6 PM, Monday, March 1, 1999 - Sub - committee meeting with J. Barnes, CPDC and C. Anthony from Selectmen • Building Move from Brande Court to Pleasant /Wilson Streets - 6 AM on Sunday, March 14, 1999 • DEP - neighbors filed an appeal for Pleasant/Wilson Street; 4/23/99 last date to file in Superior Court • Next Board meeting scheduled for April 5, 1999 at 7 PM. There being no further business before the Board, it was unanimously voted to adjourn at 9:50 P.M. Respectfully submitted, Margaret VI. Plansky, Secretary and Executive Director