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Home My WebLink About1999-05-03 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF MAY 3,199 A regular business meeting of the Reading Housing Authority was held on Monday, May 3, 1999 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with the Chairman, Mr. Sweet, presiding. Also in attendance were Mr. Allen, Mr. Kelley, Ms. Galvin and Ms. Connors, and the Executive Director, Ms. Plansky. The associate member, Ms. Flammia, joined the Board later in the meeting. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of Regular Business Meeting of April 5, 19)9, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check 4663- 4702; Payroll Check #2123 -2151 Section 8 Certificate Program #4964 -5016 Section 8 Voucher Program #2179 -2200; MRVP - #569 & 570; as presented. The Chairman then declared said motion carried and said vote in effect. Building Move - Pleasant and Wilson Streets Move The Board reviewed the estimated costs to date for the building move from Brande Court to Pleasant Street. DEP has not rendered their decision as yet; RHA has called to request an early response. Water Conservation -4001 The replacement of toilets and showerheads /faucets at the State -aided developments has been comple ed and the final walkthrough was scheduled for Tuesday, May 41h; postponed until Thursday, May 61h. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To authorize the Executive Director to pay Submittal #1 and Submittal #2, totalling $17 996.00 for the replacement of toilets and showerheads /faucets at the State -aided developments to C. Perry & Co., Inc. of Cotuit, Massachusetts per the contract, accepted as final completion of the project, Pend' g final review and approval by the Department of Housing and Community Development The Chairman then declared said motion carried and said vote in effect. I Section 8 Funding Renewal The Board reviewed the renewal funding for 2 issues of 50 units of Section 8 funds in the am unt of $205,200 and $136,675. Page 2. 5//3/95+ Minutes State Budget Revisions Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve the following budget revisions to the State Programs: Acct # Reason 4110 Increase to ED Salary due to new ED Salary schedule from DHCD ($524) 4150 Increase to cover actual costs 4410 Increase to Maintenance Wages due to DLI published rates 4420 Increase to cover actual costs 4430 Increase to cover actual costs 4510 Increase to cover actual costs 4540 Increase to cover actual costs 4590 (689 only) Reduced to cover above In 4001 budget, $5000 was added to the bottom line as RHA requested an exemption for Group Insurance costs for the retiree portion of the bill.. Funds not expended have been put in "Restricted Reserve" account for future improvements. The Chairman then declared said motion carried and said vote in effect. Conference Schedule Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously VOTED: To approve the costs for the ED to attend the NERC/NAHRO conference from June 20 -23 in Maine (approx. cost $600); to attend the Summer Series on Aging in Boston on July 26 -29, 1999 (approximate cost - $130 /per day for intensive -4 day seminar) . The Chairman then declared said motion carried and said vote in effect. Short Term Borrowing from State Funds Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To request permission from DHCD to borrow on a short -term basis funds to pay for any and all costs associated with the building move to Pleasant Street. The funds will be paid within 12 months after closing on the mortgage and final approval for construction. The Chairman then declared said motion carried and said vote in effect. Review of Paper Street at Waverly Oaks Development The Board has received a letter from Mr. & Mrs. Gould and Reynolds requesting that the Town allow them to purchase the "paper street" off Hillside Road between their properties. This "paper street" is another access to the school owned land on Oakland Road. The Board took no action on this matter. Page 3 5//3/99 linutes Section 8 Program Coordinator -Administrative The Program Coordinator position was advertised. We have scheduled another round of interviews. We have not found a successful candidate to date and may have to readvertise. Summit Vi11aze - Resale of Affordable Units The first affordable unit ( #910) was sold to the approved eligible purchaser who was sent by the affordable unit owner for less than the approved price of $143,9000.00. Another appraisal has been received for the resale price for a 2BR Arlington unit at $170,000 for market value; making the discount "affordable" price $136,000. The Director advised the Board that she had rejected the appraisal because of the deduct values for square footage; and the exclusion of 2 properti s that sold at less than the units noted. A request has been made for the sellers to submit another appraisal and/or confirmation of the submitted value. Real Estate Proposal The Authority has been contacted by a Reading family regarding the donation of a I family (3BR) hou e. The RHA attorney is working with the ED to prepare a request for proposals for consideration of properties for acquisition. This notice will be advertised publicly so that the RHA complies with Chapter 40B in acquiring any properties for cost. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was VOTED: To convene in Executive Session for the purpose of discussing real estate matters relative to the negotiations with Marriott and other real estate matters and to reconvene in public session to continue discussion on the listed agenda items by the following roll call vote: Mr. Allen - aye Ms. Connors - aye Ms. Galvin - aye Mr. Kelley - aye Mr. Sweet - aye The Chairman then declared said motion carried and said vote in effect. The Board convened in Session at 8:10 P.M. The Board reconvened in regular session at 9:10 P.M. to continue discussion on the listed agenda Window Replacement Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To instruct the Executive Director to inform the Department of Housing and Urban Development that vinyl -clad wood windows are the windows of choice for replacement at the 667 -C development (Frank D. Tanner Drive). The Chairman then declared said motion carried and said vote in effect. Page 4 5//3/99 Minute Report of Programs The statements for March 31, 1999 were distributed to the Board for review. There is one vacancy at the- 667 development as of May 1'. This unit should be filled by May 15th. Meetinz Schedule Next regularly scheduled Board meeting is scheduled for June 7, 1999 at 7 PM. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To adjourn at 9:20 P.M. and to reconvene later in the month if necessary for continued discussion on real estate or other matter. The Chairman then declared said motion carried and said vote in effect. Respectfully submitted, '-� K �D' Margaret & Plansky, Secretary and Executive Director