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HomeMy WebLinkAbout1999-06-07 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF NNE 7, 1999 A regular business meeting of the Reading Housing Authority was held on Monday, June 7, 1999 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town f Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with the Vice Chair, Mr. Allen, presiding. Those members present and forming a quorum were: Mr. Kelley, Ms. Galvin and Ms. Connors. Mr. Sweet was not in attendance. Ms. Flammia arrived later in the meeting. The Executive Director, Ms. Plansky, was also in attendance. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of the Executive Business Meeting of May 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Special Board Meeting of' May 12, 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To .approve and sign the checkroll /billroll for the period fbr checks. Ace Payable #4703 -4758; Payroll Check #2152 -2180; Section 8 Certificate Program #5017 - Section 8 Voucher Program #2201 -2226; MRVP- 9571, as presented. The Chairman then declared said motion carried and said vote in effect. Contract for 667 Window Replacement - DHCD Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously VOTED: To approve and authorize the Chairman to sign all copies of the Contract Financial Assistance for the window replacement at the 667 -C development (Frank D. Ta Drive) in the amount of $203,500.00 based upon a CAR FY -99 award. Page 2 Minutes 6/7/99 The Chairman then declared said motion carried and said vote in effect. Mr. Allen reported that he had heard some negative testimony while in Court regarding the adverse impacts of vinyl windows; deterioration; chalking; exchange of gases, etc.. Personnel Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To approve a bonus for the Administrative Aide in the amount of $1500.00; for the State Housing Coordinator in the amount of $150.00; and for the Family Resource Coordinator in the amount of $750.00, to be paid from the Authority's State salary appropriation line item and Section 8 reserves. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To approve a bonus for the Executive Director in the amount of $2500.00 to be paid from the Authority's State salary appropriation line item and Section 8 reserves. The Chairman then declared said motion carried and said vote in effect. The Board reviewed the staffing needs of the Authority. These needs will be further studied and evaluated. Building Move - Pleasant and Wilson Streets Move 'The Board reviewed the letter from B. Goba & Associates for professional services for the architectural and related engineering for the building move from Brande Court to Pleasant Street. Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to pay up to the full contract amount of $7400.00 in total less any amounts already paid to date, to B. Goba Associates in settlement of the fee for architectural services related to the Brande Court building move to Pleasant /Wilson Street. The Chairman then declared said motion carried and said vote in effect. The appeal to DEP has not had a final determination as DEP has not rendered their decision to date. The Board reviewed the information presented by the Executive Director regarding the possibilities for erecting or moving a modular structure to the site. Page Minute$ 6/7/90 Assisted Living - Marriott Corporation There was no new information to report. Section 8 Program Coordinator - Administrative The Program Coordinator position was advertised again in the 5 town Chronicle and also in Lawrence Eagle Tribune. We will schedule another round of interviews for the end of' month. Summit Village - Resale of Affordable Units The first affordable unit ( #910) was sold to the approved eligible purchaser who was sent the current affordable unit owner for less than the approved price of $143,9000.00. Another appraisal has been received for the resale price for a 2BR Arlington unit at $170, for market value; making the discount "affordable" price $136,000. The Director advised Board that she had rejected the appraisal because of the deduct values for square footage; the exclusion of 2 properties that sold at less than the units noted. A request was made for sellers to submit another appraisal and/or confirmation of the submitted value. To date n has been received. The Director spoke with our attorney about the appraisal process. He believes that if they not submit another appraisal, the Authority should then decide what value the unit should offered for resale based upon our evaluations and criteria. if the owners disagree, they then submit another appraisal; we will then get a review appraisal performed. Real Estate Proposal The Authority has been contacted again by the Reading family regarding the donation of a family (313R) house. There has been a time delay for them and they will not be startin construction on their new structure until July /August. The Authority may not be in a positio to accept this dwelling as the appeal for the lot at Pleasant /Wilson Street has still not had a fin, determination from DEP. There are several houses that the Authority might consider purchasing.. The RHA attorney working with the Executive Director to prepare an invitation for bid proposal to accel properties for acquisition. This notice wilt be advertised publicly so that the RHA complie with Chapter 40B in acquiring any properties for cost. Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To authorize the Executive Director to send out a Request for Proposals for obtainir real estate holdings with 1 -12 units based on criteria in conformance with MGL, Chapter 40B. The Chairman then declared said motion carried and said vote in effect. Page 4 Minutes 6/7/99 Report of Programs The statements for April 30, 1999 were distributed to the Board for review. We will have one vacancy at the 667 development as of July I". Board Membership The Board requested that a letter in support of reappointment of Timothy Kelley to the Board be forwarded to the Board of Selectmen before his term expires on 6/30/99. Meeting Schedule Next Board meeting is scheduled for July 12, 1999 at 7 PM. There being no further business before the Board, it was unanimously voted to adjourn at 9:45 P.M. Respectfully submitted, Margaret K. Plansky, Secretary And Executive Director