HomeMy WebLinkAbout1982-09-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
_Minutes of the Regular Meeting - September 13, 1982
The Reading Housing Authority met in regular session on Monday, September 13,
1982 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts.
Notice of this Meeting had been properly posted in accordance with the By -Laws.
The meeting was called to order by the Chairman, Mr. Dempster. Those mem-
bers also present were Mr. Westra and Mr. White, forming a quorum. Mrs. Pierc , the
Executive Director, was also present.
Upon a motion made by Mr. Westra and seconded by Mr. White, it was una*i-
mouslyt
VOTED: To accept for the record, the Minutes of the Regular Meetin# o
July 12, and the Special Meeting of July 27, 1982, copies of which had previously
been mailed to all members. The Regular Meeting of August 9, 1982 had been cmicelled
due to lack of a quorum.
The Chairman thereupon declared said motion carried and said vote in effect.
Upon another motion made by Mr. White and seconded by Mr. Westra, it
unanimously:
VOTED: To ratify the signing of checks and bills for 667 -C in the amount
of $6,696-57 on August 9, 1982, and to approve and pay bills -:due at this time in
the amount of $9,418.88, a list of which is attached hereto and made a part of thesi
ILinutes.
The Chairman thereupon declared said motion carried and said vote in effect,
the checks were signed.
Mrs. Pierce reported that the balance in the BayBank Middlesex Checking
Account for 667-C was $4,208.57 as of August 31, 1982. As of the date of this
meeting, there remained a balance of $4,473.62. The balance in the M.M.D.T.
savings account was $4,856.88 plus interest. All rents for the month of September
were collected, totaling $8,570 plus an additional $120 for the use of Air Conditioners.
This was the first month of the new rents, based on the annual redetermination.
Upon a motion made by Mr. White and seconded by Mr. Westra, it was una4i-
mously:
VOTED: To write a check on the BayBank Middlesex Checking Account in
amount of K,_000 to be deposited for interest in the M.M.D.T. account, and to,
cept the Financial Report as read.
The Chairman thereupon declared said motion carried and said vote in effect.
Mrs. Pierce reported that approval has been received from E.O.C.D. on
Contract for Financial Assistance on Project 689 -1 for the purchase of a home
house retarded citizens. Accordingly, a check for $10,000 for initial expens,
has been received and deposited into the new account for this Program. She r
vorted also that a property has been selected for further appriiisals, at 74 Baa
(4,;venue in Reading. Steve Spinetto of E.O.C.D. will be forwarding paperwork fi
1.
the intent to purchase this property very soon. In the meantime, it was sugge
shat the Authority obtain the required two appraisals on this property. Also,
Contract for Legal Services was sent for the Authority to implement with an att�
of their choice to provide legal counsel for this Program.
Accordingly, a motion was made by Mr. White and seconded by Mr. Westra,
unanimously:
VOTED:
list which Mrs.
services.
tea
and
That the Chairman be authorised to select two appraisers from i a
Pierce would obtain from local sources, and retain them for ther
The Chairman thereupon declared said motion carried and said vote in effect.
Concerning the Legal Contract, the Authority has always used the sery
of Latham & Latham in Reading, and suggested that Mrs. Pierce contact Mr. Lath
over the phone to see if he has interest in acting in this capacity on this Pr
for the Authority. If so, then she is to complete the Contract Form and upon
motion made by Mr. White and seconded by Mr. Westra, it was unanimously:
VOTED: To contract with Latham & Latham to provide legal services in on
nection with Project 689-1 and to authorise the Chairman, Richard S. Dempster, o
sign said Contract for said services on such terms or conditions as he would d a
necessary and appropriate. His execution of said Contract should be prima fac e
evidence of his approval of said terms and conditions and his authority hereund r.
"he Chairman thereupon declared said motion carried and said vote in effect.
A discussion then ensued concerning a Memorandum of Agreement between
E.O.C.D. and the Town of Reading concerning Chapter 805 slater Systems Funding.
Briefly, the situation is that the Town of Reading had been denied funding and
the aforementioned Chapter 805, because E.O.C.D. had determined that the Town
Reading is "unreasonably restrictive" in the area of housing.
Mr. Agnew, Executive Secretary for the Reading Selectmen had responded
to E.O.C.D. listing the programs which the Housing Authority currently administers
and those for which applications had been made. Also, the Town had applied for
a Community Development Block Grant under the Small Cities Program to convert larger,
older homes into Multi - family dwellings and they were denied funding.
Subsequently, the Town received a reply from E.O.C.D. enclosing the of
mentioned Memorandum of Agreement to be adopted by the Selectmen and endorsed b
the Housing Authority and the Planning Board, which committed these agencies to
actively pursuing housing opportunities, and in particular, to apply for the St
funded 705 Program when it is offered.
At present, this Memorandum was in the la "s of Town Counsel for review,
and the Board said they would await word of the Selectmen's approval before vot n
to sign said Agreement.
Mrs. Pierce asked the Board's permission to purchase a new copy
for the office with the reserve Section 8 funds available. There is an enorm
volume of paperwork in that Program with the tenants and landlord's leases, an
to have a machine that would also duplicate forms in a clear dry copy would be
savings in printing expense also.
2.
The Board was in agreement that a newer model for the office was certainl
long overdue, as we have always had a second -hand machine which was in need of
frequent repair. Accordingly, they authorized Mrs. Pierce to obtain information
and prices on a machine that would suit the Authority's needs for presentation at
the next meeting.
The problem of frequent lockouts was brought before the meeting for di
cussion next. Mrs. Pierce explained that the tenants are becoming extremely
careless about lockouts, and she and the Maintenance Man have to make frequent
trips to the project on weekends, nights and inconvenient trees. She informe
them that many Authorities charge the tenants for lockouts, and wondered wheth
we should initiate that policy as a deterrent to this problem. It was finall,
decided after some discussion, to send a letter around to All tenants as a war,
ing for the future, to the effect that they will have to be more responsible o.
have a family member called when they are locked out, or the Authority might hs
to impose a fee at some later date.
Finally, the last item on the Agenda was the 1983 Fiscal Year Budget for
Project 667 -0. As a result of Mr. Dempster's letter to E.O.C.D. regarding the
reduction of the Budget submitted, Dean Hobbs, the Authority's Management Rep-
resentative contacted both Mrs. Pierce and Mr. Dempster, and determined that
the Authority is not taking enough money from the Section 8 Program for the
administrative salary of 'the.Erbeutive Director, and her portion of the Contrib-
utory Retirement payment to the State from the Town's Program. It is the policy
of the State, and agreed upon by H.U.D., that the Director's salary should be
prorated between both programs, - 59% for the State and 41% for the Federalpbwied
on the State's Salary Schedule for the total number of units under the Director's
(W management.
The Authority already takes a percentage from Section 8 for other admin-
istrative expenses, and the rental of the office see, but the Director's s e
towards the Retirement Fund should also be taken from Section 8. Therefore,
Mr. Dempster and Mrs. Pierce had reviewed the Budget and revised the figures f r
the Board's review.
After some discussion, a motion was made by Mr. Westra and seconded by
Mr. White, and unanimously:
VOTED: That the 1983 Fiscal Year Budget reflect the salary of the E
utive Director to be $3,430 charged to 667-0 and $3,787 charged to Section 8=
and that Account #4715 Employees Benefits, be reduced $409 to $6,400 to refle
a portion charged to Section 8 Program. This shows a reduction in the overa
annual operating expenditures of $2,975.40 which keeps the Budget well within
4% cap- allowed.
The Chairman thereupon declared said motion carried and said vote in effect, an
Mrs. Pierce was instructed to make the necessary changes on the Budget and re -s bmit
it to E.O.C.D. for approval.
There being no further business to come before the meeting, and upon a
motion duly made and seconded, it was unanimously voted to adjourn, and the
meeting was adjourned at 9:45 P.M.
Respectfully submitted,
A
,c diLCC.
Janet Pierce, Executive Ditor
and Secr tary
3•
pg C
41S 1s5 aTP
i
No.
Account
READING HOUSING AUTHORITY
CHEUS AND BILLS
667-C
September 13, 1982
Date of Inv.
2997
James L. Muise (ratify only - already signed)
9/3/82
2998
Janet Pierce of of
8/31/82
2999
Mahlon D. Crouse
8/31/82
3000
Janet Pierce (ratify only - Sect. 8 Qtry Salary)
9/30/82
3001
Patricia Ren$ello
9/13/82
3002
it of
9/24/82
3003
Petty Cash (ratify only)
9/1/82
3004
James L. Muise (Ratify Only)
9/10/82
3005
of
9/17/82
3006
.f "
9/24/82
3007
PEBSCO/ Plan Coordinator (Deferred Comp. -'J K,& JP)
9/30/82
3008
BayBank Middlesex (Fed. Inc. Tax Withheld)
8/31/82
3009
Comm. of Mass. -Dept. of Revenue (Mass. Tax Withheld)
8/31/82
3010
Reading Contributory Retirement Fund
8/31/82
3011
Comm. of Mass. - Group Ins. Comm. (Jim & PR)
8/31/82
$r3'.
Simplex Tine Recorder Co. (semi- annual on Contract)
7/1/82
of to ff " (Now Smoke Detector -14-7)
8/20/82
3014
General Elec. Co. (Refrigerator part - 3046)
8/16/82
3015
New England Telephone
8/16/82
3016
Reading Municipal Light Dept. (ratify only)
8/16/82
3017
Johnson Farm Supply
8/2,5/82
3018
Russell Johnson (Painting - 36-1)
8/30/82
3019
Conn. of Mass. - Group Ins. (gtrly. HA payment)
8/20/82
3020
Corroon & Black of Mass. (Prop. Ins. 667-0)
8/1/82
3021
Y. Canelas Co., Inc.
8/31/82
3022
Reading Disposal
8/31/82
3023
General. Electric (Refrig. parts - stock)
9/1/82
Total
3024 Mass..-Sanitary Supply Co. (cleaning supplies)
3025 N.S.H.E.D.A. (Dues - Janet Pierce)
Amount
308.89
459.56
278.54
275.86
380.67
353.97
91.29
308.89
308.89
280.34
180.00
404.00
159.24
224.37
55.25
660.00
83.20
29.00
43.10
2,127.18
63.44
,50.00
356.43
1,488.00
23.00
292.50
28.72
9* 3140- 33
9/8/82 79.55
9/14/82 25-00
Total $ 9,418,88