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HomeMy WebLinkAbout1982-07-27 Reading Housing Authority Minutes7 READING HOUSING AUTHORITY Minutes of the Special Meeting July 27, 1982 The Reading Housing Authority met in Special Session at 7 :30 P.M. on Tuesday, July 27, 1982 at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Proper notice of this meeting was posted by the Executive Director in accordance with the provisions of Chapter 39 of the General Laws as amended. The meeting was called to order by the Vice - Chairman, Mr. Johnson while awaiting the arrival of the Chairman. Those members also present were Mr. Wei Mr. Rand and Mr. White, forming a quorum. Mrs. Pierce, the Executive Direct was also present. In attendance was Mrs. Lucy Cripps, representative from E.M.A.R.C. (Eastern Middlesex Association for Retarded Citizens). The purpose of this meeting was to consider a Resolution approving a Contract for Financial Assistance between the Commonwealth of Massachusetts and the Reading Housing Authority, and authorise its execution in connection with the development and administration of State -Aided Project 689 -1. At this p4int, Mr. Dempster, the Chairman,entered the meeting. Mr. Johnson introduced the Resolution to enter into the Contract for F cial Assistance with the Commonwealth of Massachusetts, and a copy of this is attached hereto and made a part of these Minutes. 4W A motion was made by Mr. Johnson and seconded by Mr. Rand, and unanimo VOTED: To approve the Resolution Authorizing the Contract for Financial Assistance and to execute said Contract between the Commonwealth of Massa chuse is and the Reading Housing Authority in the amount of $176,000.00. The Chairman thereupon declared said motion carried and said vote in effect. Next, a motion was made by Mr. Rand and seconded by Mr. Westra, and wi Mr. Dempster abstaining, it was unanimously: VOTED: To open a Checking Account with the BayBank Middlesex which be used as the Depository for the funds for this Program, and to enter into a Development Fund Agreement with BayBank for this purpose. The Vice - Chairman thereupon declared said motion carried and said vote in effect. Next, a motion was made by Mr. Johnsonwaeid seconded by Mr. westra, and unanimously: VOTED: That the Resolution of Compliance with State Regulations for State Aided Public Housing, as attached hereto, be adopted. The Chairman thereupon declared said motion carried and said vote in effect. In line with the above, Mrs. Pierce read a letter from E.O.C.D. which that the Authority must identify three properties for their inspection before August 13, 1982, and.sent Preliminary Property Review forms to be completed. Mrs. Cripps said that EMARC personnel would take care of this matter, and rep, back to the Board, hopefully by the next regular meeting on August 9, 1982. Lted 1. LWThe Board instructed Mrs. Pierce to complete all paperwork involved must go along with the CFA, obtaining all necessary bank cards to open the z account, along with signatures for the Development Fund Agreement, and see t all forms are signed where indicated by the Chairman, and herself, as Secret for the Authority, and imprinted with the Authority Seal where noted. Mrs. Cripps was thanked by the Chairman for attending, and she left meeting at this point. Next on the Agenda, was a letter from E.O.C.D. concerning the FY'83 Budget which was returned, unapproved, for a reduction of $1,513 in the non utility accounts. It was the unanimous feeling of the members that this Budget was coo- piled to reflect the very minimum for each line item that was needed to operate the Project properly, and maintain the buildings and grounds in a decent con- dition. Most of the figures are based on expenses over which there is no control, such as insurances, the retirement fund, and contracts under which the Authority is bound. Mrs. Pierce was asked to return the Budget, as originally submitted to E.O.C.D. with a letter to the effect that there was no margin ',for any fu ther cuts in this Budget. She was also to request that an on -site visit'be made by one of their representatives if they felt they could justify any further reductions. Mr. Dempster told Mrs. Pierce tbit he would sign this letter and ti any further communication she had in this matter should be referred to him. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn the meeting and the Chairman adjourned the meeting at 8:45 P.M. Respectfully submitted, anet Pierce (Mrs.) Executive Director and I A t 2.