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HomeMy WebLinkAbout1982-07-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - July 12, 1982 The Reading Housing Authority met in regular session on Monday, J 12, 1982 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this Meeting.,had been properly posted in accord with the By -Laws. The meeting was called to order by the Chairman, Mr. Dempster. Tho members also present were Mr. White, Mr. Rand, Mr. Westra and Mr. Johnson, fo ing a quorum. Mrs. Pierce, the Executive Director, was also present. Upon a motion made by Mr. White and seccnded by Mr. Westra, it was unanimously: VOTED: To accept for the record, the Minutes of the meeting held June 9, 1982, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by Mr. Johnson and seconded by Mr. Westra, it was unanimously: VOTED: To approve and pay checks and bills for 667 -C in the amoun of $10,427.33: a list of which is attached hereto and made a part of these Minutes. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that the balance in the BayBank Middlesex Check- Account for 667-0 was $962.36 as of June 30, 1982. As of the date of this meeting after payment of the above checks due at this time, a deficit balance showed in this account of $1,981.33. The balance in the M.M.D.T. Savings account was $7,222.51 plus interest. Mrs. Pierce also reported that all rents for the month of July were collected in the amount of $8,036, plus $410 for air conditioners. Upon a motion made by Mr. White and seconded by Mr. Rand, it was unanimously: VOTED: To withdraw $1,500 from the M.M.D:T. to cover the month's bills, and to accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect, and a check was signed on the M.M.D.T. account. Mrs. Pierce distributed copies of the Quarterly Statement of expense for the final quarter in this fiscal year for review by the Board. It was noted that the difference in the amount of the deficit budgeted, and the actual amount was attributable to the difference in the cost of utilities, and that all othtw accounts had been either under or very slightly over the Budgeted amounts. At this time, the Authority referred back to the discussion at last month's meeting concerning the adoption of certain P.O.C.D. regulations for State Aided Public Housing and the composition of the Grievance Hearing Panel 1. Accordingly, a motion was made by Mr. Johnson and seconded by Mr. F (W and unanimously: VOTED: That the Authority adopt the Regulations Prescribing Stan of Conduct for Public Officials and Employees of Housing Authorities, as set E.O.0 .D. The Chairman thereupon declared said motion carried and said vote in effect. Next, a motion was made by Mr. Westra and seconded by Mr. Rand, and unanimously: VOTED: That the Reading Housing Authority adopt the Regulations Go ing Collective Bargaining, in the event it should ever be necessary to use th The Chairman thereupon declared said motion carried and said vote in effect. A motion was then made by Mr. White and seconded by Mr. Johnson and unanimously: VOTED: To reduce the number of persons making up a Grievance Panel to one - and that person is to be Mrs. Verna Lantz of Reading at this time. The Chairman thereupon declared said motion carried and said vote in effect. An update by Patricia Rensello on the HUD funded Section 8 Rental As ance Program showed that the Authority has completely leased all 55 units for which they are funded. Of the 55, 33 are family units, 20 are elderly, and 2 ,r are under the Mobility Program. The Authority was informed by HUD that the biannual audit was due in this year, 1982. Accordingly, letters were sent out to six accounting firms inviting then to bid on this audit. As of the date of this meeting, three companies had replied and they are as follows: 1. Feeley do Driscoll of Boston $1,134.00 2. Comm. of Mass. /Dept. of the State Auditor $1,387.14 3. Richard Rutfield of Boston $1,140.00 Upon a motion made by Mr. White and seconded by Mr. Johnson, it was unanimously: Y0T8D: To accept the low bid of Feeley do Drisaall in the amount of $1,134.00, And to authorize the Chairman to sign the Contract for submission HUD for approval. The Chairman thereupon declared said notion carried and said vote in effect. A Notice from E.O.C.D. was read to the Board concerning the submissi of a "Priority funding List" for their review before August 1, 1982. It re- ferred to the List, with instructions, that would be sent to the Authority un, separate cover. As of the date of this meeting, nothing had been received. Mrs. Pierce was asked to write to Dean Hobbs, the Authority's representative, requesting more information about the types of work projects which qualify, the time frame involved, and also the form, and an extension of time for submission. 2. There being no further business to come before the meeting, and motion duly made and seconded, it was unanimously voted to adjourn the i and the Chairman declared the meeting adjourned at 8 :45 P.M. Respectfully submitted, Janet Pierce, bcecutive and Se a 3• "ANON, t''I F k , READING HOUSING AUTHORITY Checks & Bills July 12, 1982 C,.sck No. Account Date of Inv. 2939 James L. Muise (ratify only - already signed) 7/2/82 2940 Janet Pierce to to of of 6/30/82 2941 Patricia Renzello - Semi - monthly salary 7/15/82 2942 Mahlon D. Crouse 6/30/82 2943 James L. Muise (ratify only - already signed) 7/9/82 2944 James L. Muise 7/16/82 2945 James L. Muise 7/23/82 2946 James L. Muise 7/30/82 2947 Reading Municipal Light Dept. (ratify only) 6/24/82 2948 PEBSCO /Pilgrim - Deferred Comp. Ins. 7/30/82 2949 BayBank Middlesex - Fed. Inc. Tax Withheld 6/30/82 2950 Comm. of Mass. - Mass. Inc. Tax Withheld 6/30/82 2951 Patricia Renzello - Semi - monthly salary 7/30/82, 2952 Town of Reading Contributory Retirement 6/30/82 2953 Somerset Supply Co. - Misc. plumbing parts 5/12/82 AW Wm. F. Sullivan Ins. - Crime Insurance 6/1/82 2955 McNelly & Parker Ins. - Workmen's Comp. Adj. 81 -82 6/14/82 2956 McNally & Parker Ins. - Workmen's Comp. Audit Adj. 6/15/82 2957 Business Copy Assoc. - supplies for Photostat Mach. 6/9/82 2958 Monroe Stationers - supplies 6/15/82 2959 Dick Casey - cleaning vacant apt. - 30 -8 6/23/82 2960 New England Telephone 6/16/82 2961 Russell Johnson - repainting Bldg. 30 -8 6/25/82 2962 Gem /Peerless Electric Supply (Battery for Smerg.Fire 6/10/82 Alarm System) 2963 Comm. of Mass. - Group Ins. (Health Ins.- JIM & PR) 6/30/82 2964 Johnson Farm Supply 6/25/82 2965 Town Collector - Water & Sewer Bills 4/12/82 2966 Corroon & Black of Mass. (Gen. Liab. Ins.) 6/15/82 2967 V. Canela.s Co. - garbage collection 6/30/82 2968 Reading Disposal Co. - trash collection 6/30/82 2969 Somerset Supply Co. - plumbing parts 6/28/82 29. Purple Door Paint Store - new shades - vacated apts. 7/2/82 2l�' Petty Cash 7/7/82 Total 2972 Mass. Sanitary Supply (Floor Polishers & Rain Gear) 7/8/82 2973 Avon Supply Co. - (plumbing supplies) 7/6/82 Amount 308.89 459.56 380.77 278.54 308.89 308.89 308.89 280.34 2,990.36 200.00 430.50 166.60 353.97 216.81 216.44 150.00 317.00 433.00 109.05 72.00 75.00 45.00 150.00 97.50 55.25 62.31 796.95 210.00 23.00 342.50 29.85 71.21 69.04 40,318.11 67.40 41.82_ $ 10, 27.33