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HomeMy WebLinkAbout1982-01-26 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - January 26, 1982 (W The Reading Housing Authority reconvened the meeting-of January 13, 1982 war adjourned due to lack of a quorum, on January 26, 1982. The meeting was h at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts at 7:30 P.M. Notice of this rescheduled meeting had been properly posted in accordance with the By -Laws. which The Chairman, Mr. Dempster,called the meeting to order. Those members lso present were Mr. White, Mr. Westra, Mr. Johnson and Mr. Rand, forming a quorum. Mrs. Pierce, the Executive Director, was also present. First on the Agenda, was a motion made by Mr. White and seconded by Mr. and unanimously: VOTED: To accept for the record, the Minutes of the regular meeting December 1V, 1981, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by Mr. Johnson and seconded by Mr. White, it was unanimously: VOTED: To ratify the signing of checks on January 13th by Mr. Dempster and Mr. Westra, to pay bills due at that time, and also to approve and pay chocks"and bills due for this meeting. A total listing of these checks is attached hereto and (:ado a pert of these Minutes, and had been previously mailed to�fi l members. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce distributed copies of the Quarterly Report for the period December 31, 1981, and all accounts seemed to be running as expected when the was put together. On the subject of the Budget, Mrs,: Pierce discussed with the Board the crease . h vacancies in the Project - nine since September - and the problem of getting th apartments cleaned and painted for incoming tenants with just the one Maintenan a Man. Mr. Muise can only devote so such time to this among his other duties, especially in the winter months, with snow removal, etc. At this point, there were three va - cies which would bring it to at least May before all could be redone and occupi , allowing Mr. Muise a month to complete each. Mrs. Pierce explained that the B get doesn't allow for spending money for outside contracts under the Contractual S - vices account for this purpose,since vacancies had never occurred in such frequ cy before. However, the Board was concerned that these apartments are being lef empty for more than a month at a time, and instructed Mrs. Pierce to make arran - ments as she sax necessary with cleaning and painting contractors, to have the apartments ready for occupancy as soon as possible. It was the general consensus that there are times when the Budget cannot be completely adhered to, and this is one of those times - the upkeep of the Project and the apartments comes first. Mrs. Pierce stated that the balance in the checking account with the BayBank Middlesex on December 31, 1981 was $937.55• On-4anuary 13, 1982 when checks xe gned, there was a deficit in this account of $2,730.45. At that time, Mr. De }�- er and Mr. Westra had signed a check on the M.M.D.T. account for $3,500 to co er these bills. The total in that savings account before this withdrawal was $24, 37.53 plus interest. Mrs. Pierce had also reported that all rents for the month of January had been paid, totalling $7,761.00, for 667 -C. 1. Upon a motion made by Mr. White and seconded by Mr. Johnson, it was u mouslys VOTED: To ratify the withdrawal of funds from the M.M.D.T. account stated above, and to approve the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce also informed the Board at this time, that the Reading Ba of Assessors had approved a request from the Housing Authority for real esta tax exemption for the elderly project, for the 1983 Fiscal Year. At this point in the meeting, the Authority was visited by two members of a special committee formed to study the use of the former Highland Street $ch 1 in Reading. They were Mrs. Beverly Seavey and Mrs. Virginia Adams. oo They explained briefly, that their Committee is ready to submit a pro to Town Meeting, along with Architect's drawings, for this school to be used a Library, replacing the existing one adjacent to the Town Hall. However, are still willing to listen to any other suggestions for its use, or any tho on its proposed use as a Library. One of the problems they anticipate is the concern by the Tom of the vacant Library Building, should this plan go into effect, and the fact that more money would be necessary to rehabilitate it for any other use. Mr. Whi said that their proposal should be weighed on its own merits, and not on any concern about the re -use of the old Library= however, he did admit that it 9will probably be a point of argument at the Town Meeting, and the Committee 4W should be prepared to respond to it. Mr. Westra asked if they were sure that the Highland School building w be adaptable as a Library - with the weight of the thousands of volumes of bo involved, etc. Mrs. Seavey answered that all the Architects who submitted propdssals agreed that it would be an extremely workable project, and feasible for use as a Library with some problems, but each had a different solution fo: correcting them satisfactorily. After more general. discussion, Mr. Dempster thanked the women for and said that the Authority would be in touch if they could add anything Mrs. Pierce requested permission from the Board to pw=hase a air pal ter for the Section 8 Program. fttr:LcU ReAz&Ilo has bb6n sharing the _'die oM. with Mrf. Ofosyse, °and. -it has'becete increasingly inconvenient. Mrs. Pierce haol ob- tained prices on a Sharp Model #1182A, and found the best price to be at Lechmere Sales. She was instructed to go ahead and make the necessary purchase. Rick Heym had sent in a report to the Board concerning the savings to 1 Authority for 6U,6tricity since the attic insulation had been installed last The savings were only 2% which the Board didn't consider too great considering the cost of the work itself, but Mr. Westra felt that Mr. Heym's calculations somewhat off. Mr. Rand said he would call in a report on the degree days is in that period for a re -check of these figures. A . ved 2. Mrs. Pierce had put together the 1981 Annual Report for the Authority (W draft form, and distributed copies among the members for comments. After some discussion, and a few changes in wording, a motion was made by Mr. Westra and seconded by Mr. Johnson, and unanimously: VOTED: To approve the Annual Report as read area modified, and submi it to the proper parties for their records. The Chairman thereupon declared said motion carried and said vote in effect. in It had been mentioned at a previous meeting, that perhaps the Author y could use':-the-remaining Modernisation Funds of $9,8,30.00 toward a couple of w k projects which were disallowed in the current Budget, - sipecifically, the ins la- tion of 40 new smoke detectors in Project 667 -1, and the hook -up of all 80 smo e detectors in the buildings, to the emergency call system. The total of thes two things were estimated to be $8,097 at the time of the Budget, but c** 1d in eas by now. Mrs. Pierce said she had written to the Modernisation Department c cerning this, and had received a telephone call from the Authority's Field Re esen tative, Dean Hobbs, saying that the Department would strongly consider this i muc as it is in the category of health and safety for tenants. There is a new us for Funding" form that has to be compkleted at this time, and she said she woul put it together the following week for the Chairman's signature, if the Board ap ed. Therefore, upon a motion made by Mr. Yestra and seconded by Mr. White, it was unanimously: VOTED: To approve the requests for Modernization funding for work V rojects, totalling an estimated $8,097, as described above, and authorized hairman to sign the necessary forms. The Chairman thereupon declared said motion carried and said vote in effect. There being no further business to come before the meeting, and upon motion duly made and seconded, it was unanimously voted to adjourn, and the Chairman declared the meeting closed at 9:3O P.M. Respectfully submitted, // Janet Pierce, Ekecutive Dire and Secretary A 3. A �I-q i IS Y^ y -- €i F� Check No. 2772 2773 2 774 2775 2776 2777 2778 2779 2780 2781 2782 2783 2784 2785 L 2788 2 789 2 ?90 2791 2792 2793 2794 2795 2166 2119 2170 7 READING HOUSING AtTPHORITY Checks and Bills 667 -C January, 13, 198. Account Date of Inv. Janet Pierce (ratify only - already signed) 12/31/81 James L. Muise 1/1/82 it of „ „ „ 1/8/82 of to „ 1/15/82 It it 1/22/82 it to " 1/29/82 Mahlon D. Crouse 12/31/81 Comm. of Mass- Dept. of Revenue 12/31/81 3ayBank Middlesex, N.A. (Fed. Inc. Tax W /H) 12/31/81 Town of Reading Contrib. Ret. Fund (JIM & JP) 12/31/81 Reading Town Accountant (Adm. Fee on Ret. Fund) 12/24/81 U. S. Trust Company (Deferred Comp. (JLM & JP) 1/31/82 Comm. of Mass. Group Health Ins. (JLM) 12/31/81 New England Telephone 12/16/81 Reading Municipal Light Dept. 12/30/81 Johnson Farm Supply 12/24/81 Reading Disposal, Inc. 12/30/81 V. Canelas Co., Inc. 1/1/82 Corroon & Black Ins. (Gen.'Liab. Ins. - 1 year) 1/5/82 Little's Business Svc. (printing & copying) 1/7/82 Business Copy Assoc. (supplies for Copier) 1/6/82 Mass. Sanitary Supply Co. (cleaning supplies) 12/29/31 Town Collector - (dater and Sewer Bills) 1/1/82 Petty Cash 1/11/82 Section 8 Program Patricia Rensello 12/22/81 BHA 667 -c (reimbursement - gtrly. exp) 12/28/81 Discount Furniture Co. (office furniture) 1 13 82 "T"07 _u a 426.51 287.79 287.79 287.79 287.79 261.75 262.37 140.71 346.50 151.07 83.39 200.00 26.04 34.11 ,983.39 103.39 234.00 23.00 553.00 44.50 76.53 60.95 ,221.30 45.33 ., .-,. 0* !� No