HomeMy WebLinkAbout1981-10-20 Reading Housing Authority MinutesREADING HQUSING AUTHORITY
Minutes of the Special Meeting
October 20, 1981
The Reading Housing Authority met in special session at 7130 P.M. on Tuesday,
October 20, 1981 at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts.
Proper notice of this meeting was posted by the Executive Director in accordant
with the provisions of Chapter 39 of the General Laws as amended.
The meeting was called to order by the Chairman, Mr. Dempster. Those m m
bers also present were Mr. White, Mr. Johnson, Mr. Westra and Mr. Rand, forming a
querum. Mrs. Pierce, the Executive Director, was also present.
The purpose of this meeting was to update all Authority policies and put
together, in one form, a Management Plan for submission to E.O.C.D., as require by
the Contract for Financial Assistance.
An outline suggested by E.O.C.D., and a sample Personnel Policy, were used
to incorporate all administrative and management policies pertaining to the Rem In
Housing Authority and its staff into the Plan. Mrs. Pierce had previously draf d
an outline and the Board had been reviewing it between regular meetings. At this
time, each article was taken up, discussed, and made applicable to the Authority's
particular needs.
The first document to be inserted into this Plan was the Authority's By Laws,
and upon review, it was noted that no provision had ever been made for the office of
Assistant Secretary on the Board. Therefore, upon a motion made by Mr. White arid sec -
nded by Mr. Westra, it was unanimously:
VOTED: That under Article II - Officers, in the Reading Housing Auth
By -Laws, Section 11, should be added as follows:
"The Authority may from time to time elect such other officers
as it may deem necessary and expedient."
The Chairman thereupon declared said motion carried and said vote in effect.
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Accordingly, another motion was made by Mr. Westra and seconded by Mr. ohnson,
and unanimously:
VOTED: To elect Philip R. White, Jr. to the office of Assistant Secretary for
the Authority.
The Chairman thereupon declared said motion carried and said vote in effect.
In order to document the adoption of several E.O.C.D. regulations over the
years, a current motion was made by Mr. Johnson and seconded by Mr. White, and an-
imouslys
VOTEDs That the adoption of the following regulations be reaffirmed at this
time;
1. Regulations for Affirmative Action Governing Reading Housing
Authority.
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2. Amended Regulations for Tenant Grievance Procedures in Massach etts
3. Regulations for Determination of Rents in State -Aided Public H using
4. Regulations for Eligibility in State -Aided Public Housing
5. Amended Regulations for Tenant Participation in the Administra
of Public Housing
6. Regulations Prescribing Standards and Procedures for Tenant Se'.
and Tenant Transfer
7. Lease Provisions for State -Aided Public Housing
The Chairman thereupon declared said motion carried and said vote in effect.
The Sample Personnel Policy was then reviewed and the appropriate changes,
deletions and additions made. Also, the articles as outlined under "Fiscal" co cern
ing financial procedures, and "General" relating to purchasing and contracting, etc.
were discussed and put in order.
Finally, upon a motion made by Mr. White and seconded by Mr. Westra, it
unanimmously s
VOTEDs To adopt the Management Plan in the form as discussed at this a eting,
and submit it to E.O.C.D. for their files.
the Chairman thereupon declared said motion carried and said vote in effect.
There being no further business to come before the meeting, and upon a
duly made and seconded, it was unanimously voted to adjourn, and the Chairman
ed the meeting at 9s00 P.M.
Respectfully submitted,
Janet Pierce, Executive Dire
and Secretary
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