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HomeMy WebLinkAbout1981-10-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes_ of the Regular Meeting - October 12, 1981 The Reading Housing Authority met in regular session on Monday, Octo 12, 1981 at 7t3O P.M. at 22 Prank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordant with the By -haws. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. White, and Mr. Rand, forming a quorum. Mrs. Pierce, the Executive Director, and Patricia Renssello, Section 8 Administrat r were also present. Upon a motion made by Mr. White and seconded by Mr. Rand, it was unanimouslys VOTEDs To accept for the record, the Minutes of the regular meeting held on Sep ember 14, 1981, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by Mr. White and seconded by Mr. Rand, it was unan - mouslys VOTED: To approve and pay checks and bills in the amount of $7,103. for 667-C and $1,645.29 for Section 8. A list of these checks is attached h r and made a part of these Minutes, and had been previously mailed to all mem The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that the balance in the BayBank Middlesex checking account for 6674C was $1,502.49 after payment of the above cheWm. At present there is a balance in the M.M.D.T. account of $25,,568.11, $15,300 of which i being held for the Modernisation account. All rents for the month of October, totalling $7,819.00, from occup tenants had been received. It was noted here that there have been five va ties over the pest few months, and Jim has been working steadily to get them ready as fast as possible for occupancy. However, in the process, some ren will be lost, but the money is not in the Budget to contract out for paints and cleaning, nor is there any extra money for maintenance help. Mrs. Pierce said they would do the best they could in filling the apartments. Mrs. Pierce then distributed copies of the Quarterly Operating Report for the members to review, and everything seemed to be running along as expecti for this first quarter of the new fiscal year. Signature cards for all bank accounts were also passed around for the signatures of those members present Mr. Johnson and Mr. Westra would have to sign later. This was necessary to remove Mr. Ogden's name from the account cards, and to add Mr. Rand's name f r signing checks and withdrawals. (W Upon a motion made by Mr. Rand and seconded by Mr. White, it was 1. VOTED: To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect At this time, Patricia Rensello spoke to the members concerning the Section 8 Program. She updated the current situation for participation, noting that 52 of the 55 units are now under lease with three certificates pending. It is be- coming increasingly difficult for new participants to find apartments where rents are within HUD's guidelines, however there are many people on the waiting list who wish to stay in their apartments where the rents are reasonable, and these ould be helped as funding permits. Therefore, Mrs. Rensello requested that the Board take advantage of application opening for new funding by HUD, for 50 additional units with t following breakdown: 1BR -15 2BR -20 3BR -15 4BR -0 The breakdom on the current waiting list is as follows: 1BR -34 2BR -42 3BR -31 4BR -2 A motion was made by Mr. White and seconded by Mr. Rand, and VOTEDs To make application for 50 additional Section 8 units to as recommended. The Chairman thereupon declared said motion carried and said vote in effect, Mrs. Renzello left the meeting at this point. Mrs. Pierce reported to the members on the Modernisation Program in the absence of Rick Heym, the Architect on the Project. She advised that he an representatives from R. J. Cronin would be meeting the next day for a check on everything that has been done to date. Actually, with the exception of some minor details, all the work in the ContreAt has been completed. She advised also that the Cont ractor would be bringing along with them, copies of their application fdr Payment #3 on their Contract in the amount of $5#983.43, for approval by the Board. They were unable to get in to the meeting on time due to the Holiday. Accordingly, a motion was made by Mr. White and seconded by Mr. Rand and unanimously: VOTPDs To authorise the Chairman to sign the requested Abquisition #3 subject to the approval of B.O.C.D. after he is satisfied that all other ap. provals necessary for execution of this document have been obtained. Also, to allow the Chairman to sign a withdrawal from the M.M.D.T. account in the am un of $7,000 for payment of Modernisation bills for the month. The Chairman thereupon declared said motion carried and said vote in effect Mrs. Pierce told the Board that Rick Heym had met with Mr. Frank K,yl of the St. Agnes Parish Council during the month to view their vacant school b Ud- ing and evaluate its use for housing for the elderly. He asked that the B be told that he estimated that approximately 24 apartments could be inc orpo ted into this building and that he felt it was a good site and building for thi use. 2. Mr. Dempster asked Mrs. Pierce to write a letter to Mr. Kyle, thanking his for time in meeting with Rick Heym, and requesting additional information on the c, (of the property and whether or not the Church Council would be interested in si Wit for the purpose of elderly housing. Copies of a "Survey of Housing Turnover and Prices in the Town of Reading" were given out to all members. This report had been prepared by staff at M.A. .C. under the direction of Wendy Plotkin to support the Reading Housi Authority's application for funding under the Federal Low Rent Public Housing(Acgni.sition) Program. Time did not permit a review of this lengthy report at this meeting, and members were asked to go over it at home, and bring comments they had to the next regular meeting. The 1981 -82 Annual Budget for 667 -C was returned by E.O.C.D. with an ex Am- ation of the reductions which they chose to impose on certain accounts. Reductions were made in the water and sewer expenses under Utilities= and under Non-Utilities, maintenance expenses, contractual services and maintenance salaries were cut. Also, the total Non - Routine expenditures taken out of Operating Reserves was reduced rom $11,687 to $4,726. The general feeling of the Board, as it has always been, is that the Authority should be allowed to put this Budget together as they foresee the expenses to be for the coning year. If E.O.C.D. decides to change anything they wish - then tedious process of getting estimates and figures together is just a waste f time. Mr. Dempster said he would draft a letter for Mrs. Pierce to type which will express the Board's feelings concerning the adjusted Budget. At this point, Mrs. Pierce read a letter from E.O.C.D. concerning fu mod- ernisation funding. It stated that at this time, all monies for non - critical moderni- C;zation programs were depleted. All Future requests for funding consideration should le of a critical health and safety nature and a new form for applying for these funds was attached. Mrs. Pierce said she thought that there was sons money left in the Authority's current Modernisation commitment and that possibly certain items contained in the 667-C Budget could be funded with this money since they are of a "safety nature. These included the installation of 40 new smoke detectors in the older section of the Project, and the hook -up of existing smoke detectors in all 80 abartmOnts to the Ener- gency Call System. She was asked to check further into this matter, for a repo back to the members at a later date. Mrs. Pierce reported that she has been in regular contact with Lucy Cri. from MARC concerning the progress of the Authority's application for Chapter 689 Fun . 'At this point, there is a hold -up as this application must go through the Departaun of Mental Health and they are in a re- orga=nization process. Mrs. Cripps left Pict as of the new house for retarded women in Melrose which has just been completed for the Authority to view. Finally, Mrs. Pierce brought before the meeting, the subject of the MarAgenent Plan which is due for submission to E.O.C.D. i After a brief discussion, it was apparent that in order to put this Plan together properly, it would require more time t was left at this meeting, and Mr. White.said he felt that the entire Board should be avail- able for comments on such an undertaking. Therefore, a tenative,date for a Spec al Meeting was set up for October 20th, and Mrs. Pierce was asked to contact Mr. .T on and Mr. Westra to see if they would be available and then get back to the mem pre- sent. There being no further business to come before the meeting, and upon a motion (Wly made and seconded, it was unanimously voted to adjourn the mereting. The C rman, therefore, adjourned the meeting at 9s30 P.M. Reopectfull submitted, 9.=�.erce, Executive Pirector and Secretary 3. FT z We--F rz Amount ( $ ,500.00 ) ( 259.07) 1. 426.51 284.07 284.07 284.07 284.07 258.03 262.37 200.00 367.90 137.52 149.95 26.04 34.25 069.39 55.36 4.00 49.36 234.00 27.50 275.12 4Y' j vJJ • 7—T 67-10 $ 7,103.0 527.63 866.66 54.00 197.00 $ 1645.29 READING HOUSING AUTHORITY Checks and Bills October 12, 1981 .:k. No. Account Late of Inv. 2695 M.M.D.T. (deposit into savings) 9/14/81 2696 Janet Pierce (ratify only - already signed) 9/30/81 Section 8 quarteiy adm. salary) 2697 Janet Pierce (ratify only - already signed) 9/30/81 2698 James L. Muise of Of if of 10/2/81 2699 it to It if 4i of N 10/9/81 2700 Of of " 10/16/81 2701 it if to 10/23/81 2702 of of if 10/30/81 2703 Mahlon D. Crouse 9/30/81 2704 U. S. Trust Com.- (Deferred Comp. - JP & JLK) 10/31/81 2705 BayBank Middlesex - (Fed. Inc. Tax Withheld) 9/30/81 2706 Comm. of Mass. - Dept. of Revenue (State Tax Withheld) 9/30/81 2707 Town of Reading Contrib. Retirement Fund (JP & JIM) 9/30/81 2708 Comm. of Mass. - Group Ins. Comm. (Health Plan JIM) 9/30/81 :, New England Telephone 9/16/81 2710 Reading Municipal Light Dept. 9/30/81 2711 Johnson Farm Supply, Inc. 9/25/81 2712 Avon Supply Co., Inc. 9/16/81 2713 Joseph H. Young Company 9/15/81 2714 Reading Disposal, Inc. 9/30/81 2715 V. Canelas Company 9/30/81 2716 Town Collector 10/12/81 2717 2718 Petty Cash, BHA Simplex Time Recorder Co. (gtrly contract fee) ,g� 0/01 Total 2719 Joseph H. Young Co. (Kohler plumbing parts) 10/5/81 Section 8 Checks 1977 RHA 667 -c reimbursement (ratify only) 9/25 81 1978 Patricia Renzello (Oct. Adm. Fee - ratify only) 10/l/ 81 1979 McNelly & Parker (Comp. Gen.Li.ab. renewal)P.Renzell.o - 10/1/81 2025 McNelly & Parker (Blanket Position Bond renewal 10/1/81 ratify only) Amount ( $ ,500.00 ) ( 259.07) 1. 426.51 284.07 284.07 284.07 284.07 258.03 262.37 200.00 367.90 137.52 149.95 26.04 34.25 069.39 55.36 4.00 49.36 234.00 27.50 275.12 4Y' j vJJ • 7—T 67-10 $ 7,103.0 527.63 866.66 54.00 197.00 $ 1645.29