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HomeMy WebLinkAbout1981-09-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - Sept. 14. 1981 tw The Reading Housing Authority met in regular session on Monday, Septem 14, 1981 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the flown of Reading, Mas usetts. Notice of this meeting had been properly posted in accordance with By -Laws. The meeting was called to order by the Vice - Chairman, Mr. Johnson. Hewel- comed to the Board, Mr. William Rand, recently appointed by the Governor as a member replacing Richard Ogden whose term had expired. Those other members also present were Mr. White and Mr. Westra, forming a quorum. Mrs. Pierce, the Executive Director, was also present. Upon a motion made by Mr. Westra and seconded by Mr. White, it was VOTED: To accept for the record, the Minutes of the regular meeting h on August 0 1981, copies of which had previously been mailed to all members. The Vice - Chairman thereupon declared said motion carried and said vote in Upon a motion made by Mr. White and seconded by Mr. Westra, it was VOTED: To approve and pay checks and bills in the amount of $6,094.60 f 667 -C andT9920.68 for Section 8. A list of these checks is attached hereto and made a part of these Minutes, and had been previously mailed to all members. he Vice - Chairman thereupon declared said motion carried and said vote in effect rnd all checks were signed. At this point Mr. Dempster entered the meeting, assumed his role as Chair and zviterated Mr. Johnson's welcome to Mr. Rand. Next, Mrs. Pierce reported on the financial condition of the Authority, s ing that there was currently a balance in the BayBank checking account, after payment of the above checks, of $8,740.09 for 667 -C. The reason for this excess was the receipt of $5,547 from E.O.C.D. which was the Authority's portion of the utility reimbursement from the HEAP Program application. The current balance in the M.M.D.T'. savings,,account was $24,582.50 plus interest. This included a deposit of $23,300 of Modernization funds which were received during the month. Also, it was reported that all-'rents for the month of September had been received in the amount of $8,172. This was the first mon of the new increases in rents. In order to obtain the maximuminterest from the M.M.D.T. account, a motio was made by Mr. White and seconded by Mr. Westra, and unanimouslys VOTED: To withdraw $8,500 from the checking account and deposit it into the M.M.D.T. savings account until it is needed; and also to approve the Financ. Report as read. The Chairman thereupon declared said motion carried and said vote in effect.. 1. At this point in the meeting, Mrs. Pierce discussed with the Board, the oblem Rick Heym has been having with the shutters which the Authority selected at the prev- ,,ous meeting for their Modernization Project. Since he could not attend the meeting, he asked Mrs. Pierce to show the Board two samples of the selected "Cellwood" shutter which he had received from the Kuson Company. These shutters are spray - painted white over a dark colored mold, and the darker color shows through in many areas, corners, etc. Also, just in normal hand- ling, scratches and chipping have already occurred. He also submitted a little different style shutter from another manufacturer, "Evanstyle ", which is a soli white mold with a wood -grain effect, and of the same durable quality as the "Cellwood ". The slight difference in this style would not be too noticeable, since the eye camot take in both sections of the Project at one time. Mrs. Pierce also noted that when both shutters were placed by the workmen on either side of a window,.the slightl off -white color of the " Evanstyle" Aatched better with the existing trim on the buildings. Therefore, it was unanimously agreed to make a change in the last order the Contractor, for the "evanstyle" shutter to be used as replacements for the wooden ones in the older section of the Project. Mrs. Pierce said she would inform Mr. Heym to make out the necessary forms for the Chairman's signature, and submission to E.O.C.D. Further on the subject of the Modernization Program, Mrs. Pierce submi.tte for approval, Payment #2 for R. J. Cronin, Inc. in the amount of $7,771.95. The work covered in this application for payment had been inspected and recommended for approval by Rick Heym. A motion was, therefore, made by Mr. Johnson and conded by Mr. Westra, and unanimously: VOTED: To withdraw $8,000 from the M.M.D.T. account to be processed tt the Modernization checking account for payment of the $7,771.95 to R. J. Cronin, subject to the approval of E.O.C.D. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that the 1981 -82 Operating Budget for 667 -C has not yet been approved, but she had conversation with Dean Hobbs, the Authority's Field Representative concerning it. He told her that it would be necessary for the Board to submit cuts to this Budget, totaling $1,100 for non - utility accounts in order to comply with the 4% cap. She told him that the Authority felt strongly that this Budget, as submitted, was realistic and would not cut anything back voluntarily. He advised that he would make the reductions at E.O.C.D. where he felt they were applic- able, and the Authority would have to live within their figures. He also stated that the Operating Reserve accrual which had been increased a few years ago to bring that account up to the minimum, would now be reduced to the $4.00 per unit month, rather than the $7.00. Accordingly, they reduced the requested Non - Routine expenditur to $4,726.00 rather than the $11,687 the Authority anticipated for needed improv ments. Mr. Dempster asked that Mrs. Pierce write to E.O.C.D. stating that the Authority requests their approved Budget returned forthwith, as submitted. A letter from E.O.C.D. concerning wage rates for maintenance employees was ML he next subject for discussion. As always in the past,. salary requests in the et are based on the Dept. of Labor and Industries' determination of the rates in e various work categories. If increases in those rates are anticipated during the fiscal year, they are figured into the total salary requested. 2. In this letter, E.O.C.D. stated that they may make a policy determination with regard to the method of calculating total annual wages, and have said that from now on, the wage rate that is in effect at the beginning of the fiscal year, Wshall remain constant throughout the budget year. In our case, the total annual maintenance figure submitted in the Budg includes increases for James Muise in the laborer's portion of his salary, in November and May, and he has already been informed of this fact. An addition $500 is put into this account also for either overtime, or extra help if nece while Jim is on vacation or sick. The Authority questioned the ability of E.O.C.D. to make this policy s te- -ment, but in any event, they strongly felt that the figure should stand as su 'tted, and that Jim Muise should receive the increases included for the year when the go into effect. At this time, Mr. Dempster called for a vote to give William Rand an official title on the Board with the related check - signing powers. Therefore, upon a motion made by Mr. White and seconded by Mr. Johnson, it was unanimouslys VOTED: That William Rand serve the Authority as Treasurer, the posi vacated by Richard Ogden, and be given power to sign checks for all accounts sign for withdrawals and deposits of Authority monies. The Chairman thereupon declared said motion carried and said vote in effect, Mrs. Pierce was asked to obtain the necessary bunk signature cards before the next meeting. Mrs. Pierce had distributed drafts of a Management Plan which she put or submission to E.O.C.D., for review by the Board at this time. However, d the late hour, it was suggested by Mr. White that they read it over at home a bring in their comments and/or suggestions at the next meeting, October 12th. Pierce reminded the members that the due date for this report is-September 30 but after a check of future dates, there was were none that all members could attend. Therefore, the date of the next meeting was left to resume this repo There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn the meeting, and Mr. Dempster declared said meeting adjourned at 9:30 P.M. Respectfully submitted, /'Janet Zierc_e,Executive M and 3. 7 Ck. No. 2674 2675 2676 2677 2678 2679 2680 2681 2682 2683 2684 2685 2686 '2687 PEA 2.069 2690 2691 2692 2693 2694 READING HOUSING AUTHORITY Checks and Bills 667-0 -- September 14, 1981 Account Date of Inv. Janet Pierce (ratify only - already signed) 8/31/81 James L. Muise ►+ " it of 9/4/81 it ++ " 9/11/81 to a ►+ 9/18/81 of ++ n 9/25/81 MiLhlon D. Crouse 8/11/81 U. S. Trust Company (deferred Camp. JLM & JP) 9/30/81 BayBank Middlesex (Fed. Inc. Tax Withheld) 8/31/81 Commonwealth of Mass. -Dept. of Revenue 8/31/81 Town of Reading Contributory Retirement Fund 8/31/81 Commonwealth of Mass. - Group Ins. (JIM) 8/31/81 New England Telephone 8/16/81 Purple Door Paint Store 8/24/81 Reading Saw Service 8/4/81 All Electric Supply Corp. (flourescent tubes & ballasts) 7/28 - 8/24/81 Johnson Farm Supply, Inc. 8/25/81 Reading Municipal Light Dept. 8/31/81 Reading Disposal, Inc. (trash pickup) 8/31/81 V. Canelas Company (garbage pickup) 8/31/81 Joseph H. Young Com (misc. Kohler plumbing supplies & toilet) 8/21 -26/81 Petty Cash, RHA 8/31/81 Section 8 Program 1930 Patricia Rensello (adm. fee - Sept.) (ratify only) 8/28/81 1973 Business Copy Assoc. (photostat machine supplies - ratify) 9/1/81 MODERNIZATION PROGRAM 21 R. J. Cronin Contracting, Inc. (Payment #2 on Contract) 8/31/81 22 Envirodesign (payment on Contract for Architect) 9/9/81 (Add'l Checks 667 -C) 2 M.M.D.T. - Deposit to savings - excess in chkg. acct. 9/15/81 rr' Janet Pierce (Sect. 8 quarterly salary) 9/14/81 Amount 423.21 280.07 280.07 279.47 253.43 261.47 366.50 127.61 152.75 26.04 33.48 36.13 9.50 104.42 173.95 ,402.19 292.,50 22.00 49.90 80.84 $ $,835.53 ,771.95 587.50 ,500.00 259.07