HomeMy WebLinkAbout1981-08-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
'�dnutes of the Regular Meeting - August 10, 1981
The Reading Housint; Authority met in regular session on Monday, August
10, 1981 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading,
Massachusetts. Notice of this meeting had been properly posted in accordance
with the By -Laws.
The meeting was called to order by the Chairman, Mr. Dempster. Those
bens also present were Mr. Ogden and Mr. Westra, forming a quorum. Mrs. Pi
the Executive Director, was also present.
Rick Heym, the Architect from Envirodesign, was available at this time
to discuss the current modernization project. First of all, he presented an
Application and Certificate for Payment by the Contractor, R. J. Cronin Contra(
Inc. for partial reimbursement of the Contract for work performed to date.
Mr. Heym assured the Board that this work has been checked and found to
be satisfactory, and he recommended that the Board approve this payment.
Upon a motion made by Mr. Westra and seconded by Mr. Ogden, it was
unanimously:
VOTED: That the Chairman sign for the Authority the above mentioned
requisition in the amount of $8,504.40, to be further submitted to E.O.C.D. Ti
(W final approval of payment.
The Chairman thereupon declared said motion carried and said vote in effect.
Mr. Heym next explained that during the course of the work involved, ce
repairs were found to be necessary which were not anticipated and, therefore, of
included in the original Specifications. Also, some changes in the Specifications
were found to be practical as well.
Therefore, he submitted for the Contractor the followings
1. A proposal to provide for the Authority at no extra charges
(a) Replacement of all wooden shutters in the old section of the
development with high- quality vinyl shutters. This would
represent 120 pairs of shutters rather than the 80 pairs as
originally stated measuring 14" x 51 ".
(b) Any wooden shutters from the old section which can be salve,
would be turned over to the Authority for future use in the
new section.
(c) Any missing wooden shutters in the new section would be reply
with wooden shutters by contractor as outlined in specificati
and plans.
The above is necessary since the Contractor was unable to obtain vinyl
which exactly matched the existing wooden ones. Therefore, one section of the
project would all be the same, rather than dispersing replacements among the
original shutters.
tens
1.
(W 2. Additional carpentry repairs to some columns supporting the porches
as well as replacement of plywood trim in one building were.foune to
be necessary as work was progressing. The Contractor submits hi
cost for this to be $550.00.
3. The scraping and painting of all metal railings on porches and 1-
conies Has not included in the original painting specifications.
In order that the older section of the project be completely upgrad
under this Contract, it was felt that this work should be performed
The Contractor has estimated this work to be $1,368.00.
The above changes, together.with overhead and profit at 6% totals
$2,033.08. Mr. Heym recommended that the Board accept this proposal and ch
for the betterment of the Project.
After questions to Mr. Heym by the members and a brief discussion, a
was made by Mr. Mestra and seconded by Mr. Ogden and unani.mouslys
VOTEDs To,have Mr. Heym draw up the necessary papers for the above
as Change Orders #1 and #2 for signature of the Chairman, to be further form
to E.O.C.D. for final approval.
The Chairman thereupon declared said motion carried and said vote in effect.
Mr. Heym also brought with him two types of vinyl shutters for selects n
by the Board,neither of which were an exact match to the existing ones, but would
(blend in. The members decided on the more sturdy of the two, "Cellwood" made by
,the Kuson Company.
Mr. Ogden reminded Mr. Heym that he was going to look into prices for th
installation of a security lock system for Project 667 -C. It was discussed at a
prior nesting as a possible use for any Modernisation money which was left over
after this Contract.
Mr. Heym thanked Mr. Ogden for the reminder and said he would get back to
the Board with some figures at a later meeting, then left at this point.
At this time, two members from the League of Women Voters arrived to tr
with the Board about the recent applications for low cost public housing funds
which the Authority has recently applied.
First of all, Mrs. Pierce filled the League members in on the contents
of the applications - that is, 40 elderly units to be rehabilitated from an
existing structure; and 40 family units - 10 with substantial rehabilitation
and 30 with minor rehabilitation - to be acquired over a two -year period.
Since submission of the above applications, letters.have been received
from HUD rating them both in a "Very Good" category. On the elderly funds, HL
said they would hold the application in the Area Office pipeline for considerat
when funding was available, and indicated that it should be renewed every July,
it would be taken out of the pipeline. Mr. Ogden suggested that Mrs. Pierce c
Jane Johnson of HUD to be sure that they were made aware of the fact that the
Authority was still interested, and to inquire as to just what the "Very Good"
tatus meant and what chances we had for funding.
.
9
On the Family application, HUD's letter advised that they would a
accept the 30 units of moderate rehabilitation, but wanted assurance that
the Authority could purchase these units in one year, rather than the two
requested in the application.
Through the Metropolitan Area Planning Council (MAPC), the Authorit.,
able to obtain the services of Nancy Baldwin who was surveying the Town and
talking with various public officials and real estate people to see what wa.-
available in the Town for this purpose. She advised Mrs. Pierce that she we
have a report on her findings later in the month.
The League members said they would attend the next meeting of the
Board to hear the results of Ms. Baldwin's survey and Mrs. Pierce said she
would keep them up to date on any new developments. They left the meeting
at this point.
Upon a motion made by Mr. Ogden and seconded by Mr. Westra, it was
una.nimouslys
VOTEDs To accept for the records, the Minutes of the regular meets
held on July 13, 1981, copies of which had previously been mailed to all mega
The Chairman thereupon declared said motion carried and said vote in effect.
Upon a motion made by Mr. Ogden and seconded by Mr. Westra, it was
unanimously:
VOTEDs To approve and pay checks and bills in the amount of $7,076.
for 667 -C and $4,100.32 for Section 8, and $940.00 for Modernization. A li
of these checks is attached hereto and made a part of these Minutes, and had
been previously mailed to all members.
The Chairman thereupon declared said motion carried and said vote in effect.
Mrs. Pierce reported that the balance in the BayBank Middlesex Check
Account for 667-c as of July 31, 1981 was $897.77• As of the date of this
meeting after payment of the above checks due at this time, there remained a
balance in this account of $1,071.96.
The balance in the Massachusetts Municipal Depository Trust savings
account was $10,612.78 plus interest on this date. All rents for August
had been collected which totalled $7,251.00.
In order to pay the checks upcoming on the Modernization Program, t
is - $940 to the Architect and $8,504.40 to the Contractor, it would be nec
sary to take some money from the savings account. Therefore, a motion was
made by MR. Westra and seconded by Mr. Ogden, and unanimously:
VOTED: To withdraw $9,500 from the M.M.D.T. account to be deposi
into the Modernization checking account for payment of the above - mentioned
bills, and also to accept the Financial Report as read.
The Chairman thereupon declared said motion carried and said vote in effect.
On the Section 8 Program, Mrs. Fierce advised that Rick Fenton had
completed the final fiscal year reports which were shown the members for
comment. A reimbursement was due HUD of $3,113.66 for overpayment of funds
for the year, and Mrs. Pierce had prepared the check for signatures. Every-
thing appeared to be in order and the check was signed.
was
uld
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Mrs. Pierce asked to discuss further with the Board, the check signed
above for the Simplex Company in the amount of $202.50. This charge was for
a service call over and above the Contract for an incident which occurred ear
on a Friday evening as the result of a smoke alarm. When the firemen were
to re -set the alarm after they cleared out the smoke, they immediately phoned
the Simplex Company for service rather than calling Mrs. Pierce of Jim Muise
they have been asked to do in the past. It turned out that it was only necesi
to replace the bulb in the detector head which Jim Muise frequently has had t
do, and it cost the Authority the $202.50 for one man to come at a rate of $6
per hour for a minimum of 3 hours.
Mrs. Pierce said she has since spoken with the Chief again about this
matter and he promises to talk to his x6n; but she felt that it should be put
in writing and come from the Board, and they agreed that she should do so.
Finally, Mrs. Pierce spoke of E.O.C.D.'s request for submittal of an up-
to-date Management Program which all ,Authorities are required to submit before
September 30, 1981. She attended a workshop in which instructions on this Re
were given by E.O.C.D. Management personnel. This will be quite a lengthy ax
time - consuming report to prepare, and Mrs. Pierce said she would be working or
it, and submitting it to the Board in draft form for comments. This will be
put into a binder and submitted to E.O.C.D. for approval, and from time to tin
will have to be updated when changes occur.
ble
021
There being no further business to come before the meeting, and upon a
motion duly made and seconded, it was unanimously voted to adjourn the meetin , and
Mr. Dempster, the Chairman, did so at 9 :45 P.M.
Respectfully submitted,
anet Pierce, Executive Direc
and Secretary
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READING HOUSING AUTHORITY
Checks and Bills
667 -C
August 10, 1981
Ck. No.
Account
Date-of Inv.
Amount
423.21
2647 Janet Pierce (ratify only - already signed) 7/31/81
2648
James L. Muise of #I of ##
8/7/81
285.76
2649
of of n It to ft It
8/14/81
285.76
2650
" of
8/21/81
285.76
2651
it „ It
8/28/81
259.72
2652
Mahlon D. Crouse
7/31/81
260.47
2653
U. S. Trust Co. (deferred comp. - JIM & JP)
8/31/81
180.00
2654
BayBank Mdsx. (fed. inc. tax withheld)
7/31/81
414.30
2655
Comm. of Mass. -Dept. of Revenue (Mass. inc. tax)
7/31/81
141.12
2656
Town of Reading Contributoty Retirement Fund
7/31/81
176. 75
2657
Comm. of Mass. - Group Insurance (JIM)
7/31/81
26.04
2658
Sears Roebuck & Co. (parts for lawnmower)
7/15/81
28.40
2659
Joseph H. Young Co. (plumbing parts)
7/17/81
6.60
Mass. Sanitary Supply Co. (floor finish)
7/17/81
64.00
New England Telephone
7/16/81
35.13
2662
Wk. F. Sullivan Ins. (blanket crime ins.)
7/17/81
150.00
2663
Reading Municipal Light Dept. (ratify only)
7/23/81
,827.79
2663
All Electric Supply (replacement for check lost in July) 6/16/81
(31.53)
2664
James L. Muise (overtime for July)
8/10/81
45.17
2666
Johnson Farm Supply, Inc.
7/25/81
25.34
2667
D. & J. Repair Svc. (repairs on appliances)
6-17 & 23/81
44.95
2669
Corrroon & Black of Mass. (blanket prop. damage ins.)
8/1/81
r 549.00
2668
Joseph H. Yours (plumbing
Young Co. (p ng pants)
7/24/81
33.60
2670
Simplex Time Recorder Co. (spec. svc. call)
7/27/81
202.50
2671
V. Canelas Co., Inc. (garbage pickup)
7/31/81
27.50
2672
Petty Cash - RHA
7/31/81
63.94
2673
Reading Disposal
8/1/81
$
X234 00
,07.1
SECTION 8
"7
Patricia Renzello (ratify only)
8/1/81
866.66
1,,
Richard Fenton it to
8/10/81
120.00
9 .
1929
Dept. of HUD (reimbursement - overpayment 1981)
8/11/81
11 .66
,100.32
Modernization
Envirodesign
8/10/81
$
940.00