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Home My WebLink About1981-06-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - June 10, 1981 The Reading Housing Authority met in regular session on Wednesday, 10, 1981, at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had bow properly posted in accox with the By -Iaws. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. Westra and Mr. Ogden, forming a quotum. Mrs. Pierce, the Executive Director, was also present. Before going into the regular order of business, the Board turned its attention to Rick Heym, Architect from Envirodesign of Boston, concerning the upcoming Modernisation Project. He reviewed the Bid Tabulation for the General Contract on the work project for waterproofing porches, replacement of shutters, and re- painting certain buildings. The low bidder was R. J. Cronin Contracting, Inc. of Winthrop and quincy. Previously, R. J. Cronin had performed painting and caulking work for the Authority under the last Modernisation grant, and their work was very twsatisfactory. Mr. Heym said he had also checked on work they had completed for others in the area of the porch repairs and they had good recommendations, He also learned that they have had the experience in applying the was type waterproofing material which is called for in the specifications. After a brief discussion and some general questions from the members, a motion was made by Mr. Westra and seconded by Mr. Dempster, and unanimously: VOTED: To approve the General Contract for Modernisation work in Project 667-0 by R. J. Cronin Contracting, Inc. in the amount of $23,300, and to authorize the Chairman to sign all copies of said Contract. The Chairman thereupon declared said motion carried and said vote in effect. Mr. Heym left the meeting at this point. Upon a motion made by Mr. Westra and seconded by Mr. Dempster, it was unanimously: VOTED: To accept for the records, the Minutes of the regular meeting held May 1$, 1981, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Mr. Johnson entered the meeting at this time, and was filled in on p business. Upon a motion made by Mr. Westra and seconded by Mr. Johnson, it was unanimously: Vim: To approve and pay checks and bills in the amount of $12,375• 1. for 667-0 and $8$3.33 for Section 8 and $117.50 for the Modernization Program. A list of these checks is attached hereto and made a part of these Minute, and had been previously mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported next, that the balance in the BayBank Middlesex checking account for 667 -C was $218.66 as of May 31, 1981. With the payment of the above checks due at this time, a deficit balance would show in this account of $4,764.83. It was also reported that the current balance in the X.M.D.T.savings account was $17,153.10 plus interest. All rents had been collected for the month of June, totalling $7,392.000' The increase over last month is due to the change, as explained at a previous meeting, of the air conditioning sur, At this time, a motion was made by Mr. Johnson and seconded by Mr. Westa, and unanimously: VOTED: To withdraw $5,500 from the M.M.D.T. account to pay current and to accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Next on the Agenda was the reading of a resolution authorizing execution of an amendatory annual contzdLbutions contract for the Section 8 Program. ThiE amended the original Contract of October 29, 1975 to an increase of $2,880 re- sulting from higher Fair Market Rents in the area. Required on this Amendment in addition to signature of the Chairman of the Housing Authority, were approve from the Board of Selectmen in the Town and E.O.C.D. Also, an Opinion of Coin was requested certifying that the Authority is not involved in litigation affec the validity of the Contract. Upon a motion made by Mr. Westra and seconded by Mr. Johnson, it was unanimously: VOTED: To authorize the Chairman to sign for the Authority, the Resolut,=on Approving Execution of Amendatory Contract for the Section 8 . The Chairman thereupon declared said motion carried and said vote in effect, Mrs. Pierce was asked to see that all other signatures and requirements are care of in order to validate this Contract. Mrs. Pierce informed the members that she would be going into the hospI for surgery early in July and would be recuperating for most of the month. S intends to try to keep up with the office work at home, and is making arranges with Patricia Renzello to be in the office in the mornings when Mr. Crouse is in to take telephone messages, and will re arrange her Section 8 hours ac y. Since only Mrs. Pierce and Mr. Crouse have the combination to the safe in the office, it was suggested that Mrs. Renzello also be given it, so she will have access to certain files when Mr. Grouse is not in,pertaining to Section 8, and this was agreeable to all. The members were informed that during the month, three apartments had be burglarised in one morning by a lone thief. Hd had been seen by various people rbut at the time, no one was suspicious. All the tenants involved were away fox the day, and the robber war. clever in gaining his access into these apartments. He took cash and jewelry which had some value, but mostly in a sentimental way to the tenants. 2. Since the project's opening 15 years ago, this was the first robbery in the apartments, but tenants have been very disturbed since this incident and ny were requesting more security on the outside of buildings. The Board discussed the possibility of installing an outside lock syst but it would be very involved and costly. However, they felt it beared looki into - and since there will be some Modernisation money left over after compl of the Contract mentioned earlier in these Minutes, - perhaps this could be a for it. Mrs. Pierce was waked to make inquiries among other directors of nearby projects, as to prices and various types of systems, and this matter would be taken up at a future meeting. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn the meeting, and the Chairman thereupon declared the meeting adjourned at 9:15 P.M. Respectfully submitted, /Janet Pierce, Executive Director and Secretary: 3• Im A READING HOUSING AUTHORITY Checks & Bills taw :June 10, 1981 Check No. Account Date of Inv. r Amount 2586 Commonwealth Lock Co. (ratify only) 5/20/81 115.20 2587 Janet Pierce (ratify only n already signed) 5/31/81 403.42 2588 Petty Cash « « « 6/1/81 45.14 2589 James L. Muise « « « " 6/5/81 237.99 2590 6/12/81 237.99 2591 " 6/19/81 237.99 2592 " " " 6/26/81 211.95 2593 Janet Pierce (qtrly. fee p Sect. 8 Prg.) 6/30/81 188.16 2594 Mahlon D. Crouse 5/31/81 252.67 2595 VOID 2596 U. S. Trust Company - (Deferred Comp.) 6/30/81 180.00 `7 BayBank Middlesex— (Fed. Inc. Tax) 5/31/81 331.40 2598 Comm. of Mass. " Dept. of Revenue (Mass. Tax) 6/8/81 126.15 2599 Reading Contrib. Retirement Fund 5/31/81 154.40 2600 Comm. of Mass. - Group Ins. Comm. 7/1/81 26.04 2601 Somerset Supply Co. w (plumbing parts) 5/5/81 32.35 2602 Bill's Lock & Key (Lock set & lock repairs) 5/20.21/81 62.95 2603 D. F. Munroe Company ( Paper Towels) 5/21/81 69.70 2604 New England Telephone 5/16/81 36.61 2605 McNelly & Parker Ins.- (Endorse.Workmen's 5/20/81 75.00 Comp. Ins.) 2606 Reading Contrib. Retirement (annual contrib. 5/13/81 ,960.00 to Town's share) 2607 Simplex Time Recorder Co. (6 mos. payment on 12/1/80 550.00 contract)--- ontrac t 2608 Johnson Farm Supply 5/23/81 117.60 , 9 Reading Carpet & Rug -(rug cleaning, office & Rec. Hall) 5/26/81 59.84 2610 Reading Municipal Light Dept. 5/28/81 4,308.62 CHECKS AND BILLS Page 2 �W No. Account Date of Inv. 2611 James L. Muise - overtime for May 5/31/81 2612 Business Copy Associates (Toner for Photo. Machine) 6/2/81 2613 Avon Supply Co., Inc. - (plumbing parts) 6/2/81 2614 Reading Disposal, Inc. (trash pickup) 5/31/81 2615 V. Canelas Co., Inc. (garbage pickup) 5/31/81 2616 Duro -Test Corp. - (Light bulbs for Halls) 5/28/81 Total 2617 Petty Cash Section 8 Checks 1832 Patricia Renzello - June Adm. Fee 6/1/81 1833 Fred S. James & Co. (Renewal of Gen. Liab. Ins. 6/81 -6/82) 6/1/81 Modernization_ Program 17 &virodesign - (partial payment to clgte on Contract) 6/10/81 a Amount 37.88 19.19 11.16 154.00 22.00 187.85 338.05 37.44 375.49 833.33 50.00 883.33 7.50