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HomeMy WebLinkAbout1981-05-18 Reading Housing Authority MinutesREADING HOUSING AUTHORITY (W Minutes of the Regular Meeting - May 18, 1981 The Reading Housing Authority met in regular session on Monday, Noy 18, 1981 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massach- usetts. This meeting had been postponed on May 13th due to lack of a quorum. The meeting was called to order by the Chairman, Mr. Dempster. Those m also present were Mr. Johnson, Mr. Ogden and Mr. Westra, forming a quorum. Mrs. Pierce, the Executive Director, and Mr. Crouse, bookkeeper for the Authority, w also present. As of this date, Mr. Ogden's reappointment as the State Member not been renewed, and he felt that he should not vote at this meeting. Upon a motion made by Mr. Westra and seconded by Mr. Johnson, it was unanimously: VOTED: To accept for the record, the Minutes of the regular meeting April 15, 13U1, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by Mr. Johnson and seconded by Mr. Westra, it was mouslys VOTED: To ratify the signing of checks on May 13th by Mr. Dempster and Mr. Westra the amount of $9,512.82 for 667-C, and $1,005.93 for Section 8,,'a $545.40 for Modernization. A list of these checks is attached hereto and made L,art of these Minutes, and had been previously mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that with the payment of the above checks for '667 -C there would be a deficit balance in the BayBank Checking Account in the amount of $1,680.22. Also, money was needed in the BayBank Checking account for Modern- ization to cover those monthly checks. In order to expedite payment of the bills, Mr. Dempster and Mr. Westra had signed a withdrawal check from the savings account, which has a current balance of $19,653.10 plus interest. All rents were paid also Therefore, a motion was made by Mr. Johnson and seconded by Mr. Westra, and unanimously: VOTED: To ratify the withdrawal of $2,500 from the M.M.D.T. account for deposit of $2,000 into 667-0 funds and $500 into the Modernization account, and to accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce had previously mailed to the members, copies of a letter from T.O.C.D. concerning the availability of Chapter 121B Planning Funds. These fun( are available for economic development and urban renewal planning activities at the local level, should be of short duration and should lead to "action plans" which can be implemented immediately. Two basic drawbacks to applying for these funds are first, that a cash contribution of a minimum of 25% of the costs must be borne by the applicant; and secondly, that the deadline for application is May 22nd, leaving little time for completion of the forms. Mr. Johnson said he heard that EOCD was going to extend the application date, however. 1. Mrs. Pierce was asked tq bhec,k' ,with the Reading Board of Selectmen and (Tanning Board to whom this notice was also addressed, to see if they had any M�or submitting an application. At this time, the attention of the Board was directed to the 1981 -82 Ann Budget for the Section 8 Program. There was some discussion concerning the fig contained therein, and Rick Fenton, the accountant, was contacted by telephone clarification of his figures. Having satisfied themselves that this Budget showed a true picture of thi anticipated needs for the Authority under this Program, a motion was made by Mr, Johnson and seconded by Mr. Westra, and unanimously: VOTEDs To approve the Section 8 Annual Budget, as prepared, and forward it to HUD as instructed. The Chairman thereupon declared said motion carried and said voie in effect. On the administrative breakdown of the Section 8 Budget, Mrs. Pierce pref a request for renewal of Patricia Renzello's Contract for the administration of Program with the following changes: 1. An increase of 4% in the overall Contract fee. 2. Compensation for expenses in travel while on Authority business. 3. ftne compensation towards a Comprehensive Liability Insurance policy in the amount of $54.00. Mrs. Pierce also submitted an update of her hours spent on the Section 8 Program, which have increased since Mrs. Renzello has become Administrator. Mrs Pierce spends more time going over individual cases with her, and generally has increased her involvement in the Program. Therefore, she submitted a schedule, totaling 157 hours per year. This would be computed at her new hourly rate of $7.28. The amounts submitted in previous budgets for the Section 8 reimbursemen to the 667 -C project, seemed to be adequate. This is $600 for office space ren- and $600 for miscellaneous office expenses and supplies. After a thorough review of all the above, a motion was made by Mr. Wes and seconded by Mr. Johnson, and unanimously: VOTED: To renew the Contract with Patricia Renzello for an annual fee of $10,400 us reimbursement for the entire insurance policy and monthly sub- missions for travel expenses atthe rate of 200 per mile. Also, to pay Janet Pierce an annual salary of $1,143 for her supervision of the Program, and to r, imburse 667-0 for office rental and expenses, totaling $1,200. The Chairman thereupon declared said motion carried and said vote in effect. Patricia Renzello had put together an updated Administrative Plan for Section 8 Program, as required by HUD. This had been submitted and approved UD in a letter dated March 4, 1981. It is required that it be accepted also y a vote of the Board, and therefore, copies ofthe Plan had been distributed all members prior to the meeting for review. Mr. Ogden felt that the wording of No. 4 on the Priority List should be changed to reflect the Authority's participation in the Mobility Program. The e 2. other members agreed, and therefore, Mrs. Pierce was asked to see that the prb La listed as followss 1. Emergency - Those applicants presetitly without housing as the result of an emergency not caused by the applicant. 2. Displacement by Public Action - Those applicants presently with- out housing who have been displaced by a duly constituted public agency or authority, provided such displacement was not the result of applicant's action. Please notes Should displacement occur because of substandard housing, that substandard condition must be 3. In Place - Those applicants presently residing in decent, safe and sanitary living quarters in the Town of Reading and those that fall within the approved Fair Market Rents. 4. Those currently residing in Reading or other communities par- ticipating in the Mobility Program. 5. All other eligible applicants in order of date applied in chronological order. Also, it was agreed that under Section II, Intake Function Procedures, (c) should read as followse Handicapped, disabled, illiterate and non - English speaking members of the populace will be given equal consideration whenever an appli- cation is made. Accordingly, a motion was made by Mr. 8estra and seconded by Mr. Johnsot, and unanimouslys VOTEDs To approve the Section 8 Administrative Plan with the changes above, and forward notice of this action to HUD. The Chairman thereupon declared said motion carried and said vote in effect. At this time, Mrs. Pierce presented estimates for the 1981 -82 Annual for 667-0 which had been prepared for the Board's approval. She also gave figures submitted by E.O.C.D. under the Three Category Budget system. Each line item was reviewed and discussed thoroughly, and it was obvio that the figures submitted by E.O.C.D. were not reflective of the Authority's operations. Therefore, figures were put down, based on true anticipated incr for the coming year. Mrs. Pierce advised the Board that the total income will be drastica increased this year, as she has been advised to include the 11.2% Social Se increase which tenants receive in July. Their review this year will also t the 14.39 increase which they received in July of 1980. So, it will make a change in their rents. Inasmuch as tenants must have 60 days notice of in the change will not go into effect until September. ties ty in 3. The income figure submitted by E.O.C.D. was very lox - and therefore, although the expenses were estimated to be higher, the increased income made (W the deficit approximately $7,000 lower than E.O.C.D.'s figure. Accordingly, a motion was made g y, by Mr. Johnson and seconded by Mr. Wes and unanimouslys VOTED: To submit the estimated 1981 -82 Budget as prepared by the Authority and request that it be approved by E.O.C.D. as submitted. The Chairman thereupon declared said motion carried and said vote in effect. There being no further business to come before the meeting, and upon motion duly made and seconded, it was unanimously voted to adjourn the meet: and the Chairman called the meeting adjourned at 9s30 P.M. Respectfully submitted, /X/Janet Pierce, Executive D Se 0 4�. A A A 1,1 2561 2562 2563 2564 2565 2566 2567 2568 2569 2570 2571 2572 2573 2574 2575 2f2 2578 2579 2580 2581 2582 2583 2584 2585 RUDING HOUSING AUTHORITY Checks & Bills May 13, 1981 Account Date of Inv. James L. Muise (ratify only - already signed) 5/1/81 of of to " v It of 5/8/81 F. Janet Pierce " " " it 5/1/81 Petty Cash " " " " 5/1/81 James L. Muise 5/15/81 James L. Muise 5/22/81 James L. Muise 5/29/81 Mahlon D. Ctouse 4/30/81 U. S. Trust Company (deferred Comp. - JIM & JP) 5/31/81 BayBank Middlesex (Fed. Inc. Tax withheld) 4/30/81 Comm. of Mass. - Dept. of Revenue (Mass. Tax Withheld) 4/30/81 Town of Reading Contributory Retirement Fund 4/30/81 Comm. of Mass. - Group Insurance Commission 6/1/81 New England Telephone 4/16/81 Root- o -Matic (Clean main sewer line - Bldg. 37) 4/21/81 Heico, Inc. (Electric Drain Opener) 4/14/81 Reading Municipal Light Dept. 4/27/81 Johnson Farm Supply, Inc. 4/25/81 Somerset Supply Co. (Plumbing supplies) 4/28/81" All Electric Supply Corp. (Emergency power battery - Rec.Hall) 4/7/81 Hotpoint (new refrigerator - Bldg. 30 -5) 4/28/81 Reading Disposal, Inc. 4/30/81 Y. Canelas Co., Inc. 4/30/81 James L. Muise (overtime - April) 4/30/81 Avon Supply Company (misc. plumbing parts) Section 8 Checks 1789 Patricia Rensello (May Adm. Fee - ratify only) 1790 Richard S. Fenton (acct. svcs. - 3rd qtr.) 1791 Business Copy Assoc. (Copy Paper) Modernisation Program 1 Envirodesign (ratify only) - (Printing expenses & advertising of bids.) 16 The Boston Globe (advertisement for Bids) 4/24/81 5/1/81 4/27/81 5/13/81 5/13/81 5/13/81 Amount 237.99 237.99 403.42 46.92 237.99 237.99 213.84 252.67 200.00 276.70 108.59 129.59 24.15 42.34 80.00 317.00 5,716-83 202.88 11.60 59.22 240.00 154.00 27.50 37.88 15-73 .512.82 833.33 105.00 9 6 .3 7.60 307.80 237.60