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HomeMy WebLinkAbout1981-04-15 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Rearular k Annual Mtg. - April 15, 1981 The Reading Housing Authority met in regular session on Wednesday, Apr 15, 1981 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Special notice to the effect that the date was not consistent with the regularly scheduled date of the second Monday of the month had been properly posted. The meeting was called to order by the Chairman, Mr. Dempster. Those mem- bers also present were Mr. White, Mr. Ogden, Mr. Westra and Mr. Johnson, forming a quorum. Mrs. Pierce, the Executive Director, and Patricia Ren$ello, Section 8 Administrator, were also present. Before going into the regular order of business, the Board turned thei attention to Rick Heym, Architect from Envirodesign of Boston, Architects for the Authority. He had with him, drawings and specifications for the upcoming modernisation work as follows: 1. Waterproofing upstairs porches on 10 buildings. 2. Replacement of shutters on Project x`667 -1. 3. Repair of designated column bases on porches. 4. Painting trim on 5 apartment buildings and Community Bldg. After a thorough review ..and Mr. Heym had answered all questions from 0. Board to their satisfaction, a motion was made by Mr. Johnson and seconded by White, and unanimouslys VOTED: To authorise the Chairman to sign for the Authority the copies of plans and specifications to be submitted to E.O.C.D. The Chairman thereupon declared said motion carried and said vote in effect. Mr. Heym explained that, prior to this meeting, he had met with Steve Lo, Modernisation Architect with E.O.C.D., and reviewed all plans and specification with him. Therefore, in the interest of expediting the bidding procedure, the Authority asked Mr. Heys to hand deliver the documents to the Office of Moderniza tion in order to meet the bidding dates desired, - that is, May 12th for filed subr -bids and May 20th for general contractors. The Board thanked Mr. Heym for coming, and he left the meeting at this point. Pat Ren$ello bvought the Board up to date on the status of the Section Program. At the present time, only 54 of the 55 units and under lease, with on certificate pending. 33 units wO. family, and 21 are elderly. Regrettably, she informed the Board that a letter had been received fron HUD denying additional funding for Reading for this year. Upon checking further into this, it was discovered that HUD had no record of the Authority's applicati for the Mobility Program, which gave authorities a priority for funding. Mrs. Pierce had sent a letter into HUD advising that application had been made in eptember of 1980, and all appropriate paperwork had been sent in - and requeste (W., review of this situation, and possibly reconsideration for some funding. 1. Since then, she has heard from Jane Johnson of HUD to the effect that were very sorry, but all funding has now been allocated, and they Would be une to help us this year. Ms. Johnson said that the new application forms will i a box to indicate whether or not an Authority is participating in the Mobility Program, and this would be a double -check when decisions were being made as tc distribution of the funds. they ble A tenant on the Section 8 Program has asked to appear before the Board to plead her case to extend her certificate which is about to expire on April 30th. There is a long history of events leading up to this dismissal from the Program, and Pat Rensello had put together a detailed report for the Board's information. Mr. Johnson informed those present that this was not the proper procedi for handling this type of situation, and that the Authority should not be in- volved. He said that Mrs. Renzello had made the decision to discontinue the tenant's participation in the Program based on the facts related in the data provided. The next step was to inform the tenant in writing of her right to a hearing from a Hearing Officer, one who is not infolved in the day -to -day operation of the Program, for a final. judgement. The Board then designated Mr. Dempster to be the Hearing Officer in this case. Mrs. Rensello said she would prepare the letter to be sent to the tenant, and after her response, which must be within 5 working days of receipt of the letter, she would arrange the meeting with the tenant and Mr. Dempster. Mrs. Ren$ello left the meeting at this point. Getting back to the regular order of business, a motion was made at t his time by Mr. Westra and seconded by Mr. Johnson, and unanimously: �w VOT$Ds To accept for the record, the Minutes of the regular meeting held March 9, 1991, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said-vote in effect. Upon a motion made by Mr. White and seconded by Mr. Johnson, it was unanimouslys VOTED: To approve and pay checks and bills in the amount of $13,920. for 667-0 to ratify the signing of checks in the amount of $1,316.39 for Section 8. Also to sign a check for the Modernisation Program in the amount $619.18. A list of these checks is attached hereto and made a part of these Minutes, and had been previously mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported to the members that the balance in the BayBank Mid sex checking account for 667 -C was $857.68 as of March 31, 1981. As of the da e of this meeting, with the payment of the above checks due at this time, there s a deficit balance of $6,190.11 in this account. Also, in the BayBank Middlesex Modernisation checking account, there was insufficient funds to cover the abov approved check. Therefore, upon a motion made by Mr. White and seconded by Mr. Westra, i was unanimously: VOTED: To withdraw $7,500 from the M.M.D.T. Savings account, and deposi c7u rent �i she 667-C account and $500 into the Modernisation account to cover The Chairman thereupon declared said motion carried and said vote in effect. 2. The balance in the M.M.D.T. account was $27,352.36 plus interest bef the above withdrawal. Also, the rents for the month had all been collected the amount of $6,868.00. Upon a motion made by Mr. Ogden and seconded by Mr. Johnson, it was VOTEDs To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce distributed copibs of the Quarterly Operating Statement for the period ended March 31, 1981 for the Board's review. All accounts seemed i be going along as expected for this period. Since this was the Annual Meeting of theAuthority, the next item on the agenda was the election of officers for the ensuing yeer. A motion was made by Mr. White and seconded by Mr. Johnson, to cast one ballot for the re- election of all members to their current position for anothedr year. A roll call vote was taken and it was unanimously: VOTED: That positions on the Board be filled as follows: Chairman Richard S. Dempster Vice - Chairman Frank J. Johnson, Jr. Treasurer Richard J. Ogden Asst. Treasurer Leonard F. Westra Asst. Secretary Philip R. White, Jr. The Chairman thereupon declared said mot ft carried and said vote in effect. Upon a motion made by Mr. White and seconded by Mr. Johnson, it was unanimously: VOOTTEDs That Janet Pierce be appointed Executive Director for the e Year and is therefore, ex officio, also the Secretary of the Authority in accordance with the By -Laws, Article I, Section 5. The Chairman thereupon declared said motion carried and said vote in effect. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn, and the Chairman adjourned the meeting at 9 :15 P.M. Respectfully submitted, anet Pierce, Executive Director and Secretary 3. a A Amount 237.99 237.99 403.42 276.70 237.99 213.84 252.67 180.00 118.10 129.59 24.15 334.08 1,271.00 155.45 38.88 110.00 28.96 7,601.36 38.85 139.00 25.25 916.34 147.50 192.50 22.00 $13,333.61 81.75 436.13 69.30 3,920-79 483.06 833.33 619.18 READING HOUSING AUTHORITY Checks & Bills April 15, 1981 ,,,s. No. Account Date of Inv. 2533 James L. Muise - (ratify only - already signed) 4/3/81 2534 to to N of a if of 4/10/81 2535 Janet Pierce to „ '� of 4/3/81 2536 BayBank Middlesex, N.A.(ratify,- " " 4/10/81 2537 James L. Muise 4/17/81 2538 James L. Muise 4/24/81 2539 Mahlon D. Crouse 3/31/81 2540 U. S. Trust Company Company 4/30/81 2541 Comm. of Mass. - Dept. of Revenue 3/31/81 2542 Town of Reading Contrib. Ret. Fund 3/31/81 2543 Comm. of Mass /Group Insurance Comm. (Health Ins. -JLM) 5 /1 /81 2544 Comm. of Mass / Group Insurance Comm. (RHA gtrly.payment) 3/16/81 2545 McNelly & Parker Ins. Agency (Workmen's Comp. Ins.) 3/11/81 2546 S. E. Service Company (repair on master antenna) 2/11 -23/81 54 Joseph H. Young Co. (plumbing supplies) 3/12/81 C Sunrise Plumbing & Heating (clear stoppage - Bldg. 9) 3/20/81 2549 New England Telephone 3/16/81 2550 Reading Municipal Light Dept. 3/23/81 2551 Johnson Farm Supply, Inc. 3/25/81 2552 McNelly & Parker Ins. (Tool theft ins.) 3/24/81 2553 James L. Muise (overtime - March) 3/31/81 2554 Adrian's Fabrics (new drapes - Rec. Hall & Office) 4/1/81 2555 Simplex Time Recorder Company (Svc. call 3115 - not 4/3/81 covered on Contract) 2556 Reading Disposal, Inc. (trash collection) 3/31/81 2557 Canelas Co. (garbage collection) 3/31/81 2558 Business Copy Assoc. (service & supplies) 4/8/81 2559 Avon Supply Co., Inc. (new hot water tank - Bldg. 32) 4/6/81 2560 Petty Cash, RHA 4/15/81 Total Section 8 ProJ,M 06 BHA 667 -c (Reimbursement on adm. exp. - 3rd gtrly.period) 3/23/81 C ratify only . 1747 Patricia Renzello 4/1/81 Modernization 14 Envirodesign (portion of Arch. Contr. & expenses) 4/15/81 Amount 237.99 237.99 403.42 276.70 237.99 213.84 252.67 180.00 118.10 129.59 24.15 334.08 1,271.00 155.45 38.88 110.00 28.96 7,601.36 38.85 139.00 25.25 916.34 147.50 192.50 22.00 $13,333.61 81.75 436.13 69.30 3,920-79 483.06 833.33 619.18