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HomeMy WebLinkAbout1981-01-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY (W Minutes of the Regular Meeting_ _ January 12, 1981 The Reading Housing Authority met in regular session on Monday, Jan 12, 1981 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. White, Mr. Westra and Mr. Johnson, forming a quorum. Mrs. Pierce, the Executive Director, was also present. Upon a motion made by Mr. Johnson and seconded by Mr. Westra, it was unanimously: VOTED: To accept for the record, the Minutes of the regular meeting held on December 8, 1980, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote ir. effect. Upon a motion made by 0. Johnson and seconded by Mr. Westra, it was unanimously: VOTED: To approve and pay checks and bills in the amount of $7,8_52.', for 667-0 and to ratify the signing of checks in the amount of $1,260.12 for- Section 8. A listing of these checks is attached hereto and made a part of (W these Minutes, and had been previously mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that as of this date, the balance in the BayBank checking account, with the payment of the above bills, is $154.80. However, it was decided not to withdraw any money from the savings account at this tim( inasmuch as there were no outstanding bills which Mrs. Pierce could foresee would have to be paid before deposit of the rents in February. The balance in the M.M.D.T. savings account was $28,041.86 plus in It was also reported that all rents for the month of January had been coll totalling $6,748. Two apartments which were vacated during the past month not included in the January rent and will be occupied by Februrary 1st. Upon a motion made by Mr. Vestra and seconded by Mr. Vhitq it was unanimously: VOTED: To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Copies of the second quarter Operating Statement were distributed at this time, and reviewed by the Board. Mr. Westra was interested in the savinE if any, in fuel consumption over last year during this same time period, due i the installation of the attic insulation recently. Mrs. Pierce was asked to c tain figures from Rick Heym of Envirodesign on the savings based on the degre( days during the period from October through December of last year, as compares to the same period this year. Everything else in the Statement seemed to be running along as in the Budget. 1. Mrs. Pierce brought to the attention of the meeting, a letter dated Decem f1980 from E.O.C.D. Bureau of Housing Modernisation which approved Amendment # ewthe Modernization Project Contract of August,_ 1979• This Amendment allocates an additional $25,300 to the original award as amended on November 12, 1979, making the total $37,030. The work to be performe, under this Amendment is for porch repairs and waterproofing throughout the entire Project to correct some structural deficiencies as noted and discussed at previous meetings. Therefore, upon a motion made by Mr. Johnson and seconded by Mr. White, i- was unanimously: VOTED: To accept Amendment #2 to the Modernization Grant for•667 -C for an allocation of $25,300 making the total Grant Award $37,030, and to authorize the Chairman to sign same. The Chairman thereupon declared said motion carried and said vote in effect. There was discussion at this time concerning a bill in the amount of $1,348.00 for legal services to date on the Carol Wood suit against the Housing Authority and Town of Reading. It was noted that Ms. Wood (formerly Carol Kalish) had deleted the Housing Authority as a party defendant in this case, and unless she brings proceedings against the Town to Court, the Authority's involvement is over. Mr. Dempster asked that Mrs. Pierce request copies of the depositions of all persons who gave them from Mr. Wagner for the Authority's r4- x. Upon a motion made by Mr. Johnson and seconded by Mr. Westra, it was mouslys VOTEDs To pay Latham & Latham the bill for services from May 13, 1980 to date in the amount of $1,348.00, taken from the Section 8 Administrative funds, The Chairman thereupon declared said motion carried and said vote in effect. At this point, Mr. Johnson had to leave the meeting. A brief Section 8 Rental Assistance Program report prepared by Patricia Renzello was read and discussed. The Board was happy to see that all 55 units for which the Authority is funded, are now under Lease. There has been no reply to date concerning the request for additional funding for 1981 on this Program. It was noted also that the biennual audit was nearly completed by Mr. Robert Gerst and would be sent to HUD shortly. Mrs. Pierce had prepared a draft of the Annual Report for 1980 and sent copies previously to all members. Mr. Ogden, who was unable to attend, had called in his comments earlier and the other members present discussed a few changes in wording. Therefore, upon a motion made by Mr. Westra and seconded by Mr. White, it was unanimously: VOTED: To accept the Annual Report for 1980 with the noted changes, for mission to the proper parties. The Chairoan thereupon declared said motion carried and said vote in effect. 2. At this point in the meeting, Mr. Ed McPartlin entered and asked to sp (W briefly with the Board. He explained that he was a member of the Reading Industrial Developmen Commission who has been asked by the Selectmen to prepare a recommendation fo the eventual development of the Reading dump site, as to its "highest and bes use ". They are seeking input from all Town Boards and interested parties as to their concerns, needs and opinions on this subject. He stated that the Reading Town dump site is becoming one of Reading's most important real estate assets due to its convenient location to major high ways and its proximity to Boston. The Commission wants the development of thi site to be used in a way that is the most beneficial to the Town in the genera tion of tax revenue, but also from the standpoint of the preservation of the Town's character and "personality ". There followed a short period of discussion about the interest that has been shown by companies for the purchase of this land, and the various possi- bilities for its use, but the Board did not have any definite ideas at this time. Mr. Dempster thanked Mr. McPartlin for attending and said that they would get back to him with any suggestions that may come to mind after more thought to the matter is given. There tieing no further business to come before the meeting, and upon a motion duly made and seconded, it was voted to adjourn the meeting. The Chairman, thereupon adjowned the meeting at 9115 P.M. A Respectfully submitted, % anet Pierce, Executive Director and Secretary 3• -NO . Account READING HOUSING AUTHORITY Checks & Bills January 12, 1981 Date of Inv. Amount 2462 James L. Muise (ratify only - already signed) 1/2/81 2463 of �� �� 1/9/81 2464 to it ►, 1/16/81 2465 It " it 1/23/81 2466 of it if 1/30/81 2467 Janet Pierce 12/31/80 2468 Mahlon D. Crouse 12/31/80 2469 U. S. Trust Com (deferred comp. - JP 11 JIM) 1/31/81 2470 BayBank Middlesex, N.A. (Red. Inc. Tax Withheld) 12/31/80 2471 Comm. of Mass.- Dept. of Revenue (Mass. Tax) 12/31/80 2472 Town of Reading Contributory Retirement Fund - - - - - - 12/31/80 2473 Comm. of Mass. - Group Ins. Commission - (Health Ins. -JLM) 1/31/81 2474 Monroe - Narcus 12/8/80 2475 Business Copy Associates, Inc. 12/24/80 2476 New-England Telephone 12 /16/80 24,,,, John DeLong - (Plumbing stoppage - Bldg. 14) 12/17/80 +78 James L. Muise (overtime - December) 12/31/80 2479 Johnson Farm Supply, Inc. 12/24/80 2480 Reading Disposal, Inc. 12 /31/80 2481 Y. Canelas Co., Inc. 12/31/80 2482 Reading Municipal Light Dept. 12/26/80 2483 Petty Cash 1/12/81 2484 McNelly & Parker Ins. Agency - (Auto. Non - Ownership) 1/5/81 Total SECTION 8 CHECKS 1609 Patricia Renzello /2/81 1610 RHA - 667 -C (quarterly reimbursement for adm. exp.) 1 2 81 a $ 237.99 237.99 237.99 237.99 213.84 404.42 253.67 200.00 276.70 117.10 1.29.59 24.15 44.Q0 34.28 48.53 30.00 31.56 45.77 175.00 27.50 4,778.67 46.96 19.00 $ 17,852-70 833.33 426.79