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HomeMy WebLinkAbout1984-09-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - Sept. 10, 1984 The Reading Housing Authority met in regular session on Monday, Sel 10, 1984 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, M usetts. Notice of this meeting had been properly posted in accordance wi By -Laws. The meeting was called to order by the Chairman, Mr. Dempster. Tho bers also present were Mrs. Swain, Mr. White and Mr. Rand, forming a quorum. Pierce, the Executive Director, was also present. A motion was made by Mr. Rand and seconded by Mrs. Swain, and unani VOTED: To accept for the record, the Minutes of the Regular Meeting on August 13, 1984, copies of which had previously been mailed to all member The Chairman thereupon declared said motion carried and said vote in effect. A motion was made by Mr. Rand and seconded by Mrs. Swain, and VOTEDs To approve and pay checks and bills for 667-C in the amount f $8,619.65, and to ratify the signing of a check in the amount of $17,600.00 f r deposit into the M.MD.T. for 667-0. Also, to ratify checks for Section 8 in, e amount of $2,157,93, and to approve payment of a check for Stephen Bell Architects in the amount of $825.35 for out-of-pocket-',expenses on the office expansion plro ect. " A list of these checks is attached hereto and made a part of these Minutes, and was previously mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that the balance in the BayBank Middlesex Checking Account for 667-C was $3,856.51 as of August 31, 1984. As of the date of this meeting after payment of the above checks due at this time, the balance in this account would be $980.27. The balance in the M.M.D.T. savings account was $20,384.94 plus interest. This included the deposit during the month of an 30CD subsidy check of $17,600 as ratified above. It was also reported that all rents for September have been collected which reflect the new amounts based on the Re t Review taken in June, and totalled $9,109.00. mously: Upon a motion made by Mrs. Swain and seconded by Mr. Rand, it was VOTED: To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. With regard to the 689-1 Project, Mrs. Pierce first reported that she hod obtained a price on painting the outside of the house at 74 Bancroft Avenue o a local Contractor, for $1,800. It had been previously discussed to consiZ v- ing this house painted since it seems that it will be quite some time before 'th renovations are completed, but Mrs. Pierce said she had been having trouble ob- taining bids for the painting work. This amount was thought to be extremely reason- (W able, and the Board requested that Mrs. Pierce submit this estimate for approval by EOCD, and try to have this work project started soon while the weather was still good. 1. Further on the 689 Program, Mr. Dempster said he felt the time had come to take drastic action against John Walker, the Architect, for his non - compliance, with the progression of work phases as outlined in his Contract. Mr. White and Mr. Rand reviewed the Architect's Contract, and discussed the procedure involved in its termination. It stated that before final termination, the Architect must) be sent a letter by registered mail, of Intent to Terminate, and specifically outline his failures in compliance. Then, he has five working days to respond, favorably, or the letter of Termination will be sent. Mrs. Pierce was asked to work with Mr. White on the specific wording of the letter, and prepare it for mailing. However, she was to write to Bob Pyne of EOCD first, to inform him of the Board's intentions, allowing them time to intercede if they felt it necessary. If Mr. Walker did not respond in the allowable time, and the letter of termina- tion is sent, Mrs. Pierce was instructed to arrange a meeting with EDCD, Architect Jeff Cook, and any Board members who could attend to discuss the completion of this Project. At this time, a Resolution was introduced by Mr. White authorizing the Contract for Financial Assistance for the State 705 Program, between the Commo . wealth of Massachusetts and the Housing Authority. A copy of this Resolution is attached hereto and made a part of these Minutes. The amount of this Cont is for $390,000. Upon a motion made by Mr. Rand and seconded by Mrs. Swain, it was unani mousy -: VOTED: That the foregoing Resolution be adopted as introduced and read, and upon roll call, the "Ayes" and "Naves" were as follows: Ayes - 4 Nayes - 0 3 (W The Chairman thereupon declared said motion carried and said vote in effect. Also, Mr. White read in full, a Resolution Authorising a Development Fund Agreement for the 705 Program, between the Housing Authority and the BayBank Middlesex for the deposit of the above funds. A copy of this Resolution is also attached hereto and :wade a part of these Minutes. Let it be known at this time that the Chairman, Mr. Dempster, did not participate in this discussion an abstained from voting. Mr. Rand moved that the foregoing resolution be adopted as.introduced read, which motion was seconded by Mrs. Swain, and upon roll call, the "Ayes" and Nayes" were as follows: Ayes - 3 Nayes - 0 Also, it was unanimously agreed that all documents concerning the a Contract be signed by the Vice - Chairman, Mr. Westra. The Chairman thereupon declared said motion carried and said vote in effect. A letter from EOCD dated August 27, 1984 was read before the meeting, It stated that new income limits and Fair Market Rents have been established for all State -Aided Programs. These are broken down under new PMSAs (Primary Metro- politan Statistical Areas) and Non -PMSAs in the Commonwealth. On the list given, Reading falls into the Boston PMSA and in that classification, the following net income apply: (W No. of Persons in the Household - Boston PMSA One Two Three Four Five Six Seven Ei ht More 14 476 13T544 17,191-2 20790 21, 972 i3—,265 247-57 25,850 2. AL IM Also, the Fair Market Rents for the Boston PMSA are as follows: • BRM 1 :• 380 438 515 635 706 The Board members were pleased to learn of the increased rents in the 707 Program especially, and accordingly, a motion was made by Mr. White and seconded by Mr.' Rand, and unanimously: VOTED: To approve the new income limits and Fair Market Rents as calcu- lated by EOCD, and listed above, for the Reading Housing Authority, subject to EOCD approval. The Chairman thereupon declared said motion carried and said vote in effect. ** On the Office Expansion Project, Mrs. Pierce submitted a bill by the Architect for the Board's approval. This bill was for printing and related expenses for the Plans and Specifications, totalling $825.35. Mrs. Pierce explained that ordinarily this reimbursement is not due until the Substantial Completion of the Project, but the Architect is allowed at times, to claim pay- ment under a "hardship" clause, which he is doing in this case. The members felt that this was a reasonable request since this was a substantial amount for the Architect to pay up front from his own money, and allowed the check to be drawn and signed, for payment. At this time, a motion was made by Mr. White and seconded by Mr. Rand, and unanimously: VOTED: That the meeting go into Executive Session. The Chairman thereupon declared said motion carried and said vote in effect. There was discussion concerning a person on the Applicant List during this period. mously: A motion was then made by Mr. White and seconded by Mr. Rand, and VOTED: That the meeting go out of Executive Session. The Chairman thereupon declared said motion carried and said vote in effect. Iast on the Agenda, and getting back to the 705 Program, Mrs. Pierce r a letter from EOCD concerning the proposed purchase of the property at 256 -274 Haven Street with these funds. They had agreed that,based on the one apprai which the Authority obtained, and the inspection by the EOCD Staff Architect, tl Authority was authorized to negotiate with the owner to purchase the property f no more than $125,000, subject to the receipt of additional appraisals. They requested that we negotiate with the owner prior to obtaining the', additional appraisals, so that we know whether or not he would agree to a price in that range,.or less. Mrs. Pierce was instructed to present these facts to Mr. Morley, and if he decided that the offer was entirely out of the question, 1 3. then this particular property would be disregarded, and the Authority would have to look into other possibilities, especially in the area of new construction. Mrs. Pierce said she would speak to Mr. Morley, and if he is no longer in- terested, she would try to make arrangements during the month to look at the p eces of land on the Tax Possession list sent in by the Tax Collectors, and also cal reed estate people about the purchase of 2 or 3- family houses. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was voted to adjourn, and the meeting was ad journed by the Chairman at 9 :45 P.M. Respectfully submitted, /net Pierce, Executive Director and Secretary 4. READING HOUSING AUTHORITY CHECKS & BILLS 667 -C September 10, 1984 �reck No. Account Date of Inv. (Amount 3696 Janet Pierce (ratify only) 9/7/84 469.52 3697 James L. Muise (ratify only) 9/7/84 294.15 3698 Reading Municipal Light Dept. (ratify only) 8/23/84 2,;741.76 3699 Sears, Roebuck & Co. (ratify only) 8/21/84 14.48 3700 Mass. Municipal Depository (ratify only)(Depi inn)Sav- ngs 8/28/84 (17,;600.00) 3701 James L. Muise 9/14/84 294.15 3702 James L. Muise 9/21/84 294.15 3703 James L. Muise 9/28/84 275.04 3704 Patricia Renzello 9/11/84 541.81 3705 Patricia Renzello 9/26/84 524.55 3706 Comm. of Mass. /Dept. of Revenue (Mass Inc. Tax W /H) 8/30/84 184.22 3707 BayBank Middlesex, N.A. (Fed. Inc. Tax W /H) 8/30/84 485.10 3708 PEBSCO /MA Plan Coord. Acct. (deferred comp.) 9/30/84 400.00 3709 Town of Reading Contributory Retirement Fund 8/31/84 294.96 3710 Comm. of Mass. /Group Insurance Comm. 8/30/84 '' 36.37 3711 Johnson Farm Supply 8/25/84 125.50 3712 New England Telephone 8/13/84 53.11 3713 All Electric Supply Corp. 8/25/84 29.28 3714 Massachusetts Sanitary Supply Co. 8/13/84 20.55 3715 Frank's Sewer & Pipe Cleaning 8/22/84 45.00 3716 Bill's Lock & Key 8/21/84 8.00 3717 Richard Scott Fenton, CPA 8/1/84 205.00 3718 RHA -Petty Cash 9/4/84 87.04 3719 Joseph H. Young Co. 8/23/84 69.42 3720 Comm. of Mass. /Group Insurance Comm. 8/10/84 103.96 3721 Old Republic Insurance Co. 8/1/84 3722 The Purple Door (nex.shades) ' 3723 General Electric Co. (pert for refrig.) .8 Total 8, 9.65 SECTION 8 3796 Wakefield Item Co. (Bid adv.- office exp.) 8/22/84 255.00 3797 The Reading Daily Chronicle 8/31/84 61.75 3748 RHA 667-0 (reimb. for A . adm. exp.) d Ratify 8/21 1,84118 3798 Stephen Bell Architects1printing exp.- office expansion)) 9 /qa4