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Home My WebLink About1984-08-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - August 11 1984 (W The Reading Housing Authority net in regular session on Monday, August 20 1984 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By- Laws. The meeting was called to order by the Chairman, Mr. Dempster. Those mem- bers also present were Mr. White, Mrs. Swain, and Mr. Westra, forming a quorum. Mrs. Pierce, the Executive Director, was also present. A motion was made by Mr. White and seconded by Mrs. Swain, and unanimous, : VOTED: To accept for the record, the Minutes of the Regular Meeting held on July 9, 1984, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. A motion was made by Mr. White and seconded by Mrs. Swain, and unanimouslys VOTED: To approve and pay checks and bills for 667-0 in the amount of $151582 and to ratify the signing of checks on the Section 8 Program in the amount of $5,516.36. A list of these checks is attached hereto, and made a part of these Minutes, and was previously mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. i (W Mrs. Pierce reported that the balance in the BayBank Middlesex Checking Account for 667-C was $9,093.92 as of July 31, 1984. As of the date of this meeting after payment of the above checks due at this time, the balance in the checking account would show a deficit of $1,645.69. The balance in the M.M.D.T. savings account was $2,753.52 plus interest. Mrs. Pierce also reported that all rents had been collected for the month of August, totalling $8,812.00, for 667-0. A notion was then made by Mr. White and seconded by Mr. Westra and VOTEDs To withdraw from the M.M.D.T. account, an amount up to $1,000, which, together with the Section 8 reimbursement, would cover all bills for the month= d also to accept the Financial Report as reed. The Chairman thereupon declared said notion carried and said vote in effect. The Board then reviewed the Quarterly Operating Statement for the final q of the current fiscal year, and, in general found it to be within the Budgeted lice item figures. There were some questions, however, with respect to the Operating Reserve account and other accounting entries. Mrs. Pierce said that since the accounting has been taken over by Rick Fenton's office, they have instituted new procedures with which she was unfamiliar and found it difficult to explain to the Board. Mr. White suggested. that Mr. Dempster try to spend some time with the Ac- d' ,intant, Theresa Ewald, the next time she is in to review these procedures with Mr. Dempster said he would be happy to, and asked that Mrs. Pierce set it up for him. 1. Mrs. Pierce advised the members that the office expansion plans and speci- fications have all been approved by EOCD, and that ads were currently in the papers (W requesting bids from Contractors. The date for final submission of bids has I been set for September 26, 1984. On the 689 Project, Mrs. Pierce said that another month has gone by withot any definite dates for the bidding process. She had spoken with Steve Spinetto, and he still has not received the final specifications from John Walker, the Architect. Mr. Westra said he felt that Mr. Walker's unprofessional handling of the whole project should be reported somewhere - to an Architectural Ethics Board or something of that nature. He and all the members at this point are thoroughly disgusted with the continual delays and excuses for the lack of progress in this matter. Mr. Dempster wondered if EOCD would consider allowing another Architect to pick up the plans at this point, and continue the Project - someone like Jeff Cook who is the Architect on our office expansion project. He has demon- strated to the Board that he is sufficiently capable of handling such a job, and makes steady progress from one step to the other in getting the pork done The other members thought this was a good idea, and worth,& try, Mrs. Pierce was then asked to ask Jeff Cook if he would be i.aterested at all, and if so, contact Steve Spinetto and put it to EOCD for their consideration. On the 705 Program, Mrs. Pierce advised that, pursuant to last month's meeting, she had received permission from Bob_?yyne to have an appraisal perfox on the property on Haven Street. The Appraisor, Simmons Associates, had call in the figure that day, but said the official Veport was being printed. Howev the amount that his findings came up with for acquisition of the 6 units, was only $88,100, - certainly very far below the $255,000 which Mr. Morley is aski and below the $137,000 which would be the money left in the Grant after estime rehabilitation of the units and grounds. Mrs. Pierce felt that Mr. Morley wou never accept such a low price, but the Board told her she could tell him the figure, and see what his reaction would be. In the meantime, she was to send a copy of the appraisal to Kathryn Kasch of EOCD for her opinion as to whether or not the Board should make an offer bused on that appraisal, or get another A letter from SOCD requesting proposals for additional units for the Chapter 707 Program was read before the Board. Proppsals are to be submitted by Friday, September 7, 1984. There was some discussion concerning the problems leasing units under Program due to the rent schedule allowed. This matter had been brought to attention of EOCD in a letter dated June 14th, but to date no reply has been received. ed The members felt strongly that every effort should be made to obtain f d ing for assistance to the needy families who are eligible for such Programs, d that a Proposal should be submitted for a reasonable number of additional uni , with the hope that the MARS will soon be increased for the Reading Therefore, a motion was made by Mr. White and seconded by Mr. Westra, unanimously: VOTED: To complete the application for 5 scattered site units under the Chapter 707 Program as followss 2 -1BRM 2 -2BRM 1 -3BRM and authorise the Chairman to sign for the Authority. The Chairman thereupon declared said motion carried and said vote in effect. 2. A letter dated July 200 1984 from EOCD had been received announcing the availability of more funding for conservation- related improvements in elderly housing developments to a maximum of $50 per unit. r It has been the policy of the Board over the past few years to continual take conservation measures when funds are available to cut back the high utilit costs on our all electric Project 667-C. Several projects were listed in this letter which would be given high priority, many of which had been completed by Authority in the last funding round. Mrs. Pierce said that she had received a letter from Intech Specialties of Woburn who stated that they were specialists in energy conservation and work closely with EOCD to identify causes of high energy consumption in elderly hour ng projects which use electricity as their sole energy source. In the interest of saving time, she had called a representative from that Company for an estimate of their system of sealing xith�s baidting compound around all sources of air leakage in each apartment. They use computerised test equipment which can ac- curately determine where these areas are and claim they can significantly reduce the Authority's heating bills. Mr. westra had reviewed their proposal prior to the meeting, and agreed that this was another good way to use the energy- conservation money available, d he therefore, made a motion which was seconded by Mr. White and unanimously: VOTEDs To submit an application for energy conservation funds in the amount of 9,400 based on Intech Specialties' proposal as follows: 1. Caulking cracks and openings in 80 apts. 0 $30 $20,400 2. Weatherstripping electrical outlets (80 apts. x 25 @ $1.00) 2.000 Total - $4,4W The Chairman thereupon declared said motion died and said vote in effect, and Mrs. Pierce was requested to complete the application form and send it into EOCIb before the deadline of August 15, 1984. There being no further business to come before the meeting, and upon a tion duly made and seconded, it was unanimously voted to adjourn, and the Chairman e- claared the meeting adjourned at 9s20 P.M. Respectfully submitted, Janet Pierce, Executive Director and Secretary I A K x , ;xy .ki. _ , a F ,R,. -L� zr`_" .Y _° ;�.� u'. _ t r a,qz ( Continued P. 2) READING HOUSING AUTHORITY CHECKS & BILLS 667 -C August 13, 1984 Check No. Account Date of Inc. Am unt 3660 Janet Pierce (ratify only) 8/3/84 46 .52 3661 James L. Muise (ratify only) 8/3/84 294.15 3662 James L. Muise (ratify only) 8/10/84 29Z.15 3663 James L. Muise 8/17/84 29Z.15 3664 James L. Muise 8/24/84 29Z.15 3665 James L. Muise 8/31/84 27,.04 3666 VOIDED CHECK 3667 VOIDED CHECK 3668 Comm. of Mass. /Dept. of Revenue (Mass. Inc. Tax W /H) 7/31/84 157.89 3669 Baybank Middlesex, N.A. (Fed. Inc. Tax W /H) 7/31/84 406.40 3670 VOIDED CHECK 3671 Town of Reading Contributory Retirement Fund 7/31/84 263.32 3672 Reading Municipal Light Department 7/26/84 3,033.82 3673 Johnson Farm Supply (supplies) 7/25/84 , 56.36 3674 New England Telephone 7/13/84 49.6O 3675 Joseph H. Young Co. (plumbing supplies) 7/17/84 6C.60 3676 State Health & Life Insurance (Lahey Clinic) 7/30/84 36.37 3677 Authorized Service, Inc. (stove elements) 7/31/84 13-11.53 3679 Avon Supply Co., Inc. (shower hoses) 7/24/84 94.32 3680 Richard S. Fenton, CPA (acct, svcs.) 7/1/84 20.00 3681 Baystate Business Systems, Inc. (repair typewriter) 7/26/84 40.00 3682 George Bushee (repair chimney) 7/12/84 22 .00 3683 W.W. Grainger, Inc. (motor for hood of stove) 7/26/84 1,.23 3684 Corroon & Black of Mass., Inc. (liability ins.) 7/13/84 47.00 3685 William F. Sullivan Ins. Agency, Inc. (crime ins.) 7/24/84 5$.00 3686 Town of Reading Cont. Retire. Fund (final pmt. due) 6/11/84 6,34.52 3687 Purple Door Paint Store (shades) 8/2/84 18.68 3688 Barbie Enterprises Inc. (sharpen hedge clippers) 7/31/84 4.50 3689 Patricia Renzello 8/15/84 54 .81 3690 Patricia Renzello 8/30/84 52.55 3691 PEBSCO /MA Plan Coord. Acct. (deferred comp.) 8/31/84 450.00 Sub-Total $25.114.66 ( Continued P. 2) Checks and Bills August 13, 1984 Page 2 'eck No. Account r 3692 haven Floor Covering Center - (adhesive for linoleum Rec.Bldg.) 3693 Mass. Sanitary Supply Co. - (Floor Finish) 3694 RHA Petty Cash 3695 Rafter Disposal Co. (trash collection) section 8 Program Bal Fud. $15,114.66 Date of Inv. Amount 8/10/84 8/9/84 8/13/84 7/31/84 Total $11.34 77.75 86.62 292.50 #1 .582.87 Check No. Account Ante of Inv. Amount 3699 RHA 667-0 - Reimbursement for July - Ada. Exp. 7/24/84 $5.516.36 }