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Home My WebLink About1984-07-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - July 9. 1984 The Reading Housing Authority met in regular session on Monday, July 9, 184 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By -laws. The meeting was called to order by the Chairman, Mr. Dempster. Those bers present were Mr. Rand, Mr. White, Mrs. Swain and Mr. Westra, forming a q Mrs. Pierce, the Executive Director, was also present. A motion was made by Mr. Rand and seconded by Mr. Westra, and unanimouslyi VOTED: To accept for the record, the Minutes of the Regular Meeting held on June 1F,-1984, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. A motion was made by Mr. Rand and seconded by Mr. Westra, and unanimouslyi VOTED: To approve and pay checks and bills for 667-C in the amount of $11,374.31 and to ratify the signing of checks on the section 8 Program in the amount of k,621.39. A list of these checks is attaghed hereto, and made a part of these Minutes, and was previously mailed to all members. The- ChM=an thersupon declared said motion carried and said vote in effect. „r Mrs. Pierce reported next on the financial condition of the A thority, stn ing that the balance in the Ba�yBank Middlesex Cheating Account for 667-0 was $3,396.24 as of June 30, 1984. With the payment of all the above checks due at this time, the deficit balance remaining in this account would be $2,043.18. Mrs Pierce added that she expected the Section 8 reimbursement before the and of the month, but that the exact amount would have to be calculated by the Accountant a her visit later in the month. She reported also that the balance in the M.M.D.' account was only $3,723.32 at this time. All rents for the month of July had be c6ilected with the exception of one for $117 for which the tenant had a good exp: tion for the delay and would be paid before the end of the month. The total in4 ing the overdue rent was $8,686.00. A motion was then made by Mr. White and seconded by Mr. Westra, and unani mously: VOTED: To withdraw from the M.M.D.T. account, an amount up to $1,000, which, together with the Section 8 reimbursement, would cover all bills for the month; and to accept the Financial Report as read. t- . ud- The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce told the members that she had put in a call to John Walker fo a report on the progress of the 689 Project, but he had not returned her call. She assumed that he is being checked on carefully by BOLD at this point to see if he keeps the time schedule he was given to complete the project, but she would keep if fter his also. The Board asked if anything fAWther had - -been said about the pool %ttnd she advised that ZMARC was going ahead with the appraisal of the cost to repair it if it were possible. It was decided to table the matter for the time being as it may not be an issue at all. 1. Also, on the 689 Program, Mrs. Pierce said that the Assessors would like to see the Chairman regarding the PILOT (Payment in Lieu of Taxes) Agreement sometime `n the near future. She said she would attend their meeting with Mr. Despeter, and iftrould make arrangements to be put on their Agenda at an upcoming Monday evening' meeting. A letter from Curtis Davis of EOCD concerning the 705 Program was the next topic for a lengthy discussion. In his letter, Mr. Davis outlined the estimated site work and rehabilitation of units which would be necessary for the property) at 256 -274 Haves Street on which the Authority's proposal for funding was based. The total for this work was estimated to be $253,283.00. Inasmuch as the a is only for $390,000, this only leaves $137,000 for the land acquisition, which'' is far below the landlord's asking price of $255,000. Mrs. Pierce said that it was her feeling that Mr. Morley mss anxious to sell this property, and would prob- ably be open to a compromise. Mrs. Pierce was instructed to check with the Reading Assessors to obtain the latest assessed value of the property and than to check with Kat4W Kasch of EOCD to see if there is any way that they could give us more money► in order that we could make a reasonable offer to Mr. Morley. Also, she was to ask Ms. Kasch if the Authority could be allowed to spend seas money from the Program for an outside appraisal of this property. In the meantime. Mr. 4avis had suggested that Mrs. Pierce check with the Town on the availability of Town -owned land such as tax title property, former school sites, etc., and to check with local realtors for available vacant or underutilized sites. On the Section 8 Program, the Board was told that this is the year that biennial audit was due by an independent auditor. This year HUD has allowed the Authorities to solicit bids on their own and accept their choice without their approval. Mrs. Pierce said that Patricia Rensello had sent letters to about ambalf -dozen accountants who had previously expressed interest in bidding,) as well as the State Auditor's office who perform this service indedently. Only two accountants replied, and they are: 1. Hurley, Cadogan & Co., Reading - $770.00 2. State Auditor's Office - Boston - 936.87 Thomas Hurley of Hurley, Cadogan & Company, had been working with Feeley & Driscoll of Boston who performed the last audit for the Authority very satis- factorily, and since they were the low bidder of the two, Mrs. Pierce recommend, that their bid be accepted. A motion was made by Mr. Vhite and seconded by Mr. Mestra, and VOTED: To sign an agreement with Hurley, Cadogan & Company in the amount of $770 for the Authority's Audit on the Section 8 Program for the period July 1 1982 through June 30, 1984. The Chairman thereupon declared said motion carried and said vote in effect. An addendum to the 1985 Budget Guidelines was brought to the attention of he meeting. This concerned the new fee schedules for Accountants and a new salary %mechedule for Executive Directors. 2. First, Mrs. Pierce read a letter from the Authority's Accountant, Rick Fenton, n which he proposed an increase in his services based on this new schedule. He eiterated VOCD's agreement that the fee increases would be excluded from each Program's non - utility expense cap. His proposal was as follows: Program # of Units Yhodauo Fee .Current Fee Proposed Fee Char 667-0 80 125 70 125 5 section 8 ,7 100 80 _ Totals 155 225 125 205 801 Since the Authority and Mrs. Pierce have been satisfied with the handling of the accounting by Rids Fenton's office to date, a motion was made by Mr. Mestta and seconded by Mr. Rand, and unanimously: VOTED: That the accounting fee be increased as requested in the above proposal for a total of $205 per month commencing on July 1, 1984. The Chairman thereupon declared said motion carried and said vote in effect. At this time, Mr. Dempster talked With the members concerning the ExOMUve Director's salary schedule. He said that prior to the meeting, he had reviewed it to determine just what the salary should be for the Authority's Director. Hsi stated that the sew guidelines are actually put together for the hiring of a n Executive Director for an Authority. However, WCD's accompanying letter exL lamed that if gn existing Director's salary did not cote up to that salary to in the new schedule for the number of bedroom units administered by the Authority, then the increase would be excluded from the son - utility cap for Fis Year 1985. The increase would have to be approved by MOD, however, prior to Its inclusion in the new Budget. Mr. Dempster said that his figures showed that Mrs. Pierce was due a sizeable increase, and he asked that Mars. Pierce check with the Authority's Field Represen- tative, Jim Dinsel, to be sure that he was using the correct formula for determining the rate. A motion was then made by Mr. Rand and seconded by Mr. Mhite, and unsnimously: VOTED: To authorise the Chairman to establish the rate for the salary Of the Executive Director for the administration of the Authority's Programs and to request WCD's approval for the no rinse° to:, be'-inserfed into the upcoming Budget,. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce said that she would be working during the month getting together all the necessary figures for the new Budget which can be established once the 10cap« has been determined based on the recent Management Checklist. If necessary, she would call a Special Meeting to go over the Budget with the members before its submission to MCD. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn, and the Chairman declared %wUe meeting adjourned at 9 :45 P.M. Respectfully submitted, Janet Pierce, Executive Director and Secretary 3. READING HOUSING AUTHORITY CHECKS & BILLS 667 -C July 9, 1984 Check No. Account Date of Inv. AmMt 3631 Joseph Boncorddo (ratify only) 7/2/84 141.00 3632 Janet Pierce (ratify only) 7/6/84 4691,.52 3633 James L. Muise (ratify only) 7/6/84 2941.15 3634 James L. Muise 7/13/84 2941.15 3635 James L. Muise 7/20/84 294'.15 3636 VOIDED 3637 Patricia Renzello 7/13/84 481.21 3638 VOIDED 3639 Comm. of Mass. /Dept. of Rev. (Mass. Inc. Tax W /H) 6/30/84 195.13 3640 Baybank Middlesex, N.A. (Fed. Inc. Tax W /H) 6/30/84 494.90 3641 State St. Bank & Trust Co. (deferred comp.) 7/31/84 550.00 3642 Town of Reading Contributory Retirement Fund 6/30/84 295,.06 3643 VOIDED 3644 Reading Municipal Light Dept. 6/26/84 3,7,63'97 3645 Johnson Farm Supply (supplies) 6/25/84 72.16 3646 New England Telephone 6/13/84 57.15 3647 Joseph H. Young Co. (plumbing supplies) 6/30/84 39.60 3648 Little's Business Service 6/27/84 4000 3649 Star Sales & Distributing Corp. (supplies) 6/30/84 11980 3650 Town Collector (water & sewer bills) 7/1/84 1,235079 ' 3651 RHA -Petty Cash 7/6/84 6770 3652 James L. Muise 7/27/84 253h09 3653 Patricia Renzello 7/27/84 442F01 3654 Comm. of Mass. /Group Ins. Comm. (health & life ins.) 6/30/84 80,27 3655 Old Republic Ins. Co. (insurance) 6/1/84 857.00 j/ a 1 D --36-56 HQWP EA@r -qf Planne£s(lnstall orate£ T°c +r; ntnrc) 2,11644- V 6 1 TOTAL 11,132.81 3657 Residing Disposal, Inc. 23400 3658 Boston Fire Extinquisher Co. 3659 Home Energy Planners (install water restrictors) M14$ $11 4.& � Section 8 Proazam Final , 3641 RHA 667-C - Jmkv reimbursement for adm. exp. 6/26/84 1,600.93 3694 Patricia Renzello - mileage for qtr. 7/9/84 $1, 211 39