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HomeMy WebLinkAbout1984-05-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting-- May 14, 1984 The Reading Housing Authority not in regular session on Monday, May 14, 1984 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By -laws. The meeting was called to order by the Vice - Chairman, Mr. Yestra, in the absence of the Chairman. Those other members present were Mr. White and Mrs. Swain, forming a quorum. Mrs. Pierce, the Executive Director, was also present A motion was made by Mr. White and seconded by Mrs. Swain, and unanimously: VOTED: To accept for the record, the Minutes of the Regular and Annual Meeting held on April 11, 1984, copies of which had previously been mailed to all members. The Vice- Chairman thereupon declared said motion carried and said vote in effect. A motion was then made by Mr. White and seconded by Mrs. Swain, and unani- mously: VOTEDs To approve and pay checks and bills for 667-0 in the amount of $12,834-.1.5 for 667-0 and to ratify the signing of checks for the Section 8 Progia�m in the amount of $3,4435• Le Vice - Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that the balance in the BayBank Middlesex Checking Account for 667-0 was $8,193.63 as of April 30, 1984. As of May 14, 1984 afte payment of the above cheds due at this time, the balance in the BayBank account was $743.27. The balance in the M.M.D.T. Saving Account was $5,627.30 plus -I interest. It was also reported that all rents had been collected for the month of May, totalling $8,792.00, for 667-0. Upon a motion made by Mrs. Swain and seconded by Mr. White, it was unanll- mously: VOTED: To accept the FinanciAl Report as read. The Vice - Chairman thereupon declared said motion carried and said vote in effect; The Quarterly Operating Statement for the period ended March 31, 1984 was reviewed by the members at this time, and found to be consistent with the figures anticipated for this period. The Annual Contributions Contract (ACC) by and between the Executive Office of Communities do Development and the Reading Housing Authority for the Chapter 707 Rental Assistance Program was brought before the Board for approval. This Contract covered the leasing of 4 family units and one elderly unit or the year beginning January 1, 1984, in the amount of $21,600. Mrs. Pierce ex- fined that she had contacted E.O.C.D. concerning this Contract inasmuch as the 1. Authority has not leased one unit to date due to the low rents allowed under this Program, as compared to the Section 8 Program. She was told that new rents would be forthcoming and that a Workshop was being held on May 17th to give more informa- tion about changes in the Program. In the meantime, they said that the Authority should go ahead and sign the ACC submitted. Therefore, a motion was made by Mrs. Swain and seconded by Mr. White, and unanimously: VOTED: To approve the Annual Conttibutions Contract for the Chapter 7P7 Rental Assistance Program in the amount of $21,600 for 5 units, and to author se the Vice - Chairman to sign same for the Authority. The Vice - Chairman thereupon declared said motion carried and said vote in effect. At this time, a motion was made by Mr. White and seconded by Mrs. Swaim and unanimously: Vamt That the meeting go into Executive Session. The Vice - Chairman thereupon declared said notion carried and said vote in effect. There was discussion during this session concerning an applicant. A motion was made by Mr. White and seconded by Mrs. Swain, and unanimously: V®7.I That the meeting go out of Executive Session. The Vice - Chairman thereupon declared said motion carried and said vote in effect, and the meeting returned to regular session. Copies of a letter dated April 20, 1984 from Steve Spinetto of E.O.C.D.'con- cerning the 689 Program were distributed to the members for discussion. This letter advised that a review had been made of the schematic design documents submitted by the Architect and will be accepted subject to certain conditions which were listed. It also requested certain documents that the Architect was to submit Wore April 25th in order that the "bidding phase" could begin. The letter further stated that "The Department is most distressed at they lack of progress of the architectural plans for this development and hopes that future submittals will be more timely". Mr. Nests said he did not like the word- ing of that statement in the letter, as' it'.could be construed by an outside observer that the Authority was to blame for the delays involved. Mr. White and Mrs. Swain agreed, and it was the general feeling that this should be clarified in writing; and Mr. White dictated a brief statement to this effect for Mrs. Pierce to put in a letter. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn, and the Vice - Chairman thereupon declared the meeting adjourned at 9:15 P.M. Respectfully submitted, /'anelt Pierce, Secretary and Executive Director 2. r� us vli READING HOUSING AUTHORITY CHECKS & BILLS 667 -C (W May 14, 1984 Check No. Account Date of Inv. Amount 3570 Janet Pierce (ratify only) 5/4/84 514.42 3571 James L. Muise (ratify only) 5/4/84 312.22 3572 James L. Muise (ratify only) 5/11/84 312.22 3573 James L. Muise 5/18/84 312.22 3574 James L. Muise 5/25/84 279.03 3575 Patricia Renzello 5/11/84 551.28 3576 Patricia Renzello 5/25/84 519.94 3577 Town of Reading Cont. Retirement Fund 4/30/84 263.40 3578 PEBSCO /MA Plan Coord. Acct. (deferred comp.) 5/30/84 250.00 3579 BayBank Middlesex, N.A. (Fed. Inc. Tax W /H) 4/30/84 434.60 3580 Comm. of Mass. /Dept. of Rev. (Mass. Inc. Tax W /H) 4/30/84 172.31 3581 Comm. of Mass. /Group Insurance Comm. 4/30/84 64.53 3582 Johnson Farm Supply (supplies) 4/25/84 15.80 3583 New England Telephone 4/13/84 49.72 3584 Harold Creamer (air compressor) 4/27/84 250.00 3585 Baystate Business Systems, Inc. (service call) 4/26/84 40.00 3586 All Electric Supply Corp. (supplies) 4/25/84 8.14 3587 Frank's Sewer & Pipe Cleaning 4/27/84 35.00 3588 Reading Municipal Light Dept. 4/25/84 7y739.85 3589 Business Copy Associates (copy paper) 4/30/84 47.48 3590 Reading Disposal Inc. 5/1/84 292.50 3591 Richard D. Avery, Electrician (wiring water tank) 5/6/84 24.46 3592 RHA - Petty Cash 5/11/84 87.03 Sub Total 12,576.15 3593 Gallagher Cleaning Service (windows) 5/14/84 180.00 3594 Joseph Boncorddo (mowing lawn) 5/18/84 78.00 Total 12,834.15 Section 8 Program 3584 RHA 667 -C (Ratify only - monthly reimb. -A il) 4/25/84 (2,566.35) 3585 Baystate Business Systems (new typewriterT 4/13 84 442.00 3588 Fred S. James do Co. (Gen. Liab. - Annual) 5/8 /84 60.00 �W j