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Home My WebLink About1984-01-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - January 9. 1984 The Reading Housing Authority met in regular session on Monday, January 9, 1984 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been propertly posted in accordance with the By -Laws. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. White, Mrs. Swain, Mr. Westra and Mr. Rand, forming a quorum. Mrs. Pierce, the Executive Director, was also present. A motion was made by Mr. Rand and seconded by Mrs. Strain, and unanimously: r. VOTED: To accept for the record, the Secretary's Report for the Meeting of December 12, 1983, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Another motion was made by Mr. Rand and seconded by Mr. White, and unanimously: VOTED: To approve and pay checks and bills for 667-C in the amount of $13,454.19, for Section 8 in the amount of $248.50, and for the 689 Program in the amount of $791.00. A list of these checks is attached hereto,and made a part of these Minutes. The Chairman thereupon declared said motion carried and said vote in effect, and all checks were signed. Mrs. Pierce reported that the balance in the BayBank Middlesex checking account for 667 -C was $5.563.96 as of December 31, 1983. This included a deposit of $4,000 from E.O.C.D. for conservation projects which will be discussed later in this Report. After payment of the above checks due at this time, the balance in the checking account would be $106.88. The balance in .the Massachusetts Municipal Depository Trust Savings Account was $26,571.81 plus interest. Mrs. Pierce also reported that all rents had been collected for the month of January, totalling $8.528.00. �'�Z /,�. �� /� .�� -� - (3 c-y).��_ Upon a motion made by Mr. Westra and seconded by Mrs. Swain, it was unanimously: VOTED: To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. A letter from HUD was read to the members which stated that they had opened the Application Period for additional funding under the Existing Section 8 Program. Mrs. Pierce told the Board that since HUD had substantially raised its Fair Market Rents, the Authority has been having much more success in leasing new tenants, and at this time, their were only 6 slots remaining from the 15 units recently awarded. Patricia Rensello had requested that the Board consider applying for more units to continue to assist those in need on the waiting list. There was some discussion con- cerning a reasonable number to request, and finally a motion was made by Mr. Westra and seconded by Mr. White. and unanimously: VOTED: To complete the Application, and allow Mrs. Pierce to sign for an additional 15 units with a breakdown as follows, based on the current waiting lists 1 BRM -5 2 BRM - 7 3 BRM - 3 1 1. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce was happy to announce that E.O.C.D. had approved the Authority's proposal for funding for energy conservation projects, in the amount of $4,000, which was the maximum allowable for the 80 units. Inasmuch as a short time period is in- volved in completing the work, Mrs. Pierce told the Board that she was actively solicit - ing prices from interested Contractors. Mr. White suggested, and the Board agreed, that Mr. Westra work with Mrs. Pierce and Jim Muise and oversee the various work projects and the selection of Contractors, in order to speed things along and re- ceive the benefit of the conservation measures taken during this heating season. Also, more good news was reported to the effect that Simplex Time Recorder Company had finally taken further steps to solve the smoke detector problem which has plagued the Authority for so long. The week before, they had removed all the smoke detectors from Project 667»1 to be sent back to the factory to be de- sensitised, replaced them with others of equal sensitivity, and promised to have the original ones returned soon. Hopefully, this action will reduce the frequency of alarms in the Project to the relief of the tenants, and the satisfaction of the Fire Department. Mrs. Pierce also reported that to date, E.O.C.D. has not sent in the ACC for the 707 Program funding as promised. She said that she heard that the meeting held in their office last month did not go well, and that Authorities complained that E.O.C.D. had not sufficiently prepared for this funding round as their new Regula- tions were not as yet approved, and they had not allowed any increases in the FMR to compete with the HUD Program. So perhaps that is what is causing the delay. Concerning the 689 Program for the Retarded, Mrs. Pierce said that Steve Spinetto of E.O.C.D. told her that the Architect, John Walker's revised plans for the house at 74 Bancroft Avenue had finally been approved, and they were just wait- ing for some final Budget figures from him. They were now anticipating a February date for advertising for bids. Jeffrey Cook, Architect on the Office Expansion Project, called prior to the meeting to say that he would not have his revised plans ready for this meeting as he had hoped, but would be glad to meet at a Special-Meeting anytime shortly thereafter. However, the Board thought they could wait until the meeting in February, unless they had to meet prior to that for another purpose. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was voted to adjourn, and the Chairman thereupon declared the meeting adjourned at 9:15 P.M. Respectfully submitted, / Janet Pierce, Executive Director and Secretary 1 2. related Proms . Cecutjye Director Paftd heck No. 3451 3452 3453 3454 3455 3456 3457 3458 3459 3460 3461 3462 3463 3464 3465 3466 3467 3468 VOID (3469) 3470 3471 3472 3473 3474 3475 3476 3477 3478 129 READING HOUSING AUTHORITY CHECKS & BILLS 667 -C January 9, 1984 Account Date of Inv. Richard S. Fenton (Dec. check - ratify onlleaning 12/16/83 c Jeorgia Taylor (Dec. check - ratify only) 32_I 12/16/83 Mass. Dept. of Revenue (Dec. dh(V e a ify� only) 12/16/83 Janet Pierce (ratify only) `` lJ 1/1/84 James L. Muise (ratify only) 1/6/84 James L. Muise 1/13/84 James L. Muise 1/20/84 James L. Muise 1/27/84 Patricia Renzello 1/13/84 Patricia Renzello 1/27/84 Town of Reading Contributory Retirement Fund 12/31/83 PEBSCO /MA. Plan (deferred comp. JLM & JP) 1/31/84 BayBank Middlesex (Fed. Inc. Tax W /H) 12/30/83 Comm. of Mass. /Dept. of Revenue (Mass. Inc. Tax W /H) 12/30/83 Comm. of Mass. /Group Insurance Comm. (Group Health Ins.) 12/30/83 Reading Disposal Inc. 1/1/84 Star Sales & Distributing Corp. (paint- stock) 12/30/83 New England Telephone 12/13/83 Simplex Time Recorder Co.(semi- annual service) 12/1/83 Joseph H. Young Co. 12/19/83 Massachusetts Sanitary Supply Co. (supplies) 12/13/83 Johnson Farm Supply (supplies) 12/24/83 Petty Cash -RHA 1/5/84 Sub -total Simplex Time Recorder Co. (new smoke det. 9 -7) 12/30/83 Mark K. Nicholls (painting contract - Halls) 1/9/83 All Electric Supply 12/31/83 Amount 250.00 90.00 2.60 514.42 312.22 312.22 312.22 279.03 551.28 519.94 251.22 250.00 404.20 164.29 64.53 234.00 96.30 40.66 ( 726.00) VOI ] 58.20 39.00 18.70 79.97 $ 4,845.00 79.00 1,750.00 24.48 Reading Municipal Light Dept. 12/30/33 6,736.42 The Dowd Company (paper towels for Office 3ldg. Disp.) 1/5/84 X13 .. Prof. 689 -1 (See Page 2) S. M. Hodson Co. (Oil Delivery - reimbursed by occupant) 1/9/84 791.00 Section 3372 Patricia Renzello Treimb. 8 Program for mileage - qtr.) 1/9/84 8.50 3373 Stephen Bell, Architects (partial payment on Contract) 1/9/84 240.00 248-50 1 Reading Housing Authority Checkali5t 667 -C (Continued from Page 1) 3d1. art. Fwd. 13,454.19 Ck• No. 3479 - Internal Revenue Svc. (underpayment on 3480 Comm, of ;Mass.- Dept. of Revenue (unde lax) 3481 Town of Reading (hater do Sewer Bill) Dec. tax) 1/11/84 $60.30 rpayment on Dec. 1/11/8J} 22.82 a 13,537.31 1/1/84 1,289.61 Total $ 14, NEE. 22 Section 8 Program (addel) 3375 RM 667 -C - Reimbursement for Dec. 1 1.503.28