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Home My WebLink About1983-12-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the-Regular Meeting Meeting - 12/12/83 The Reading Housing Authority met in regular session on Monday, December 12, 1983, at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By -Laws. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. Westra and Mrs. Swain, forming a quorum. Mrs. Pierce, the Exec- utive Director, was also present. A motion was made by Mr. Westra and seconded by Mrs. Swain, and unanimously: T. VOTED: To accept for the record, the Secretary's Reports for the regular meeting of November 15, 1983 and the Special Meeting of November 22, 1983, copies of which had previously been sent to all members. The Chairman thereupon declared said motion carried and said vote in effect. At this point, Mr. White entered the meeting, making the number of members present four. A motion was then made by Mr. Westra and seconded by Mrs. Swain, and unani- mously: VOTED: To approve and pay checks and bills for 667 -C in the amount of $10,363.00, and $1,867.82 for the Section 8 Program, and $8.00 for Project 689 -1. A list of these checks is attached 'hereto, and made a part of these Minutes. The Chairman thereupon declared said motion carried and said vote in effect, and all checks were signed. Mrs. Pierce reported that the balance in the BayDank Middlesex Checking Ac- count for 667 -C was $1,584.21 as of November 30, 1983. ''As of the date of this meeting, and after payment of the above checks due at this time, the balance in the checking; account is $655.25• The balance in the M.M.D.T. account was $26,364.95 plus interest. It was also reported that all rents for the month of December had been col- lected, totalling $8,579.00. Upon a motion made by Mr. White and seconded by Mr. Westra, it was unanimously: VOTED: To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported that she and Mr. Muise had put together some specifica- tions for painting the halls for the five buildings in Project 667 -1, the funds for which were approved in they recent Budget. She had obtained four bids for this work as follows: I. 1. Mark Nicholls, Contractor Reading $1,750.00 2. Wet Paint Company Wakefield 2,000.00 3. Stephen Williams Reading 20000.00 4. Rainbow Painters No. Andover 1,990.00 After a short discussion, a motion was made by Mr. White and seconded by Mr. Westra, and unanimously: VOTED. To accept the Bid of $1,750 from Mark Nicholls subject to his satisfying the requirements of the specifications with reference to the proper insurance coverage; and to authorize Mrs. Pierce to sign the necessary Agreement. The Chairman thereupon declared said motion carried and said vote in effect. At this time, Mrs. Pierce read a letter from E.O.C.D. in which the Authority was notified of receipt of an Annual Contribution of $21,600 for five Chapter 707 Scattered Site Housing Units. The units were based on the following distribution: 1- 1 Bedroom 3- 2 Bedroom 1- 3 Bedroom The letter indicated that all units must be leased in accordance with the schedule provided in the Application, and that under separate cover, an Annual Contributions Contract (ACC) would be forthcoming. A meeting was scheduled at the Department for December 16th, and Mrs. Pierce said that Patricia Renzello would be attending that meeting to obtain the information necessary for the operation of the Program. The Board asked that Mrs. Pierce contact the Reading Chronicle to advise them of the receipt of these funds, in order that the Town be kept up to date with the Programs in which the Authority is involved. Mrs. Pierce then brought up the subject of the increased administrative work and expense coming up in January when funding for the 15 new units on the Section 8 Program becomes available. Now that the Authority will be setting up the Chapter 707 Program, there will be those additional hours also which will have to be put in by the office personnel. Patricia Renzello currently works 28 hours per week on the Section 8 Program and 667 -C. She is willing to put in more hours up to a 35 hour week, and Tins. Pierce said she herself would increase her hours also, if necessary, to perform the task of getting all paperwork together to have both Programs running smoothly and to full capacity. At this time, it would be difficult to say just how many hours would be in- volved, as the units will be picked up on the Programs gradually over the next few months; but it could be longer with the difficulty in finding apartments within the rent schedules, or landlords willing to participate in the Programs. 00 Rick Fenton, the Authority's Accountant, had drawn up a chart showing pre- liminary and on -going costs under the Section 8 Program with the addition of the 15 units, and this was reviewed by the members. Finally, it was agreed that at this time, Mrs. Pierce was to use her own judgement concerning the additional hours allowed Patricia Renzello, based on how things move along after January 1st, and she was asked to report further on the progress at a subsequent meeting. Mr. Dempster reminded Mrs. Pierce to continue to inquire on a regular basis about the progress of the 689 Project, until some definite information is received and things start to move along. Also, Mr. Westra reminded Mrs. Pierce of the problems still unsolved with the smoke detectors in Project 667 -1. She said that she has been calling the people involved in both of the above, but she continually gets put off, saying they are "working on it ". She said she would put time into these matters right after the Holidays, and would hope to have more to report at the January meeting. There being no further business to come before the meeting, and upon_ a motion duly made and seconded, it was unanimously voted to adjourn, and. the meeting was adjourned by the Chairman at 9:00 P.M. Respectfully submitted, %` Janet Pierce, Executive Director and Secretary a f0jr ttw purpome ot maw"M.L-0 W-L fiscal control Of the 110using ftr the ncecutive Director READING HOUSING AUTHORITY CHECKS & BILLS December 12, 1983 :heck No. Account Date of Inv. Amount 3425 Janet Pierce (ratify only) 12/1/83 514.42 3426 James L. Muise (ratify only) 12/2/83 312.22 3427 James L. Muise (ratify only) 12/9/83 312.22 3428 Reading Municipal Light Dept. (ratify only) 11/23/83 5,164.68 3429 James L. Muise 12/16/83 312.22 3430 James L. Muise 12/23/83 312.22 3431 James L. Muise 12/30/83 279.03 3432 Patricia Renzello 12/15/83 489.50 3433 Patricia Renzello 12/30/83 458.16 3434 Town of Reading Contributory Fund 11/30/83 251.22 3435 PEBSCO /MA Plan Coord. Acct. (deferred comp.JLM,JP) 12/31/83 275.00 3436 Baybank Middlesex (Fed. Inc. Tax W /H) 11/30/83 404.20 3437 Com. of Mass /Dept. of Rev. (Mass Tax W /H) 11/30/83 164.29 3438 Com. of Mass /Group Insurance Comm. 11/30/83 64.53 3439 Massachusetts Sanitary Supply Co. 12/6/83 47.00 3440 Richard D. Avery, Electrician 12/1/83 22.50 3441 Avon Supply Co., Inc. (Water Heater) 11/18/83 342.11 3442 New England Telephone 11/13/83 43.97 3443 Com. of Mass /Group Ins. Comm.(excess Adm. costs) 12/1/83 4.04 3444 Reading Disposal Inc. 12/1/83 234.00 3445 Baystate Business Systems, Inc. (typewriter repair) 11/23/83 36.25 3446 Apahouser Lock & Security Corp. 11/23/83 54.97 3447 Johnson Farm Supply 11/25/83 44-53 3448 All Electric Supply Corp. 11/25/83 104.58 3449 RHA /Petty Cash (reimburse petty cash) 12/9/83 69.70 Total 10,317.56 3450 Joseph Young Co. (plumbing supplies) 45.44 $ 10,363-00 Section 8 Proaram 3315 RHA 667 -C (partial reimb. for Nov. - adm. exp.) 12/1/83 1,500.00 3319 of of (Bal. - Nov.) 12/12/83 367.82 $ 1,867.82 Project 689 -1 128 Corroon & Blk. of Mass. (Prop. Liab. Ins. - add'l on 11/16/83 8.00 blanket 667 -C policy) i