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Home My WebLink About1983-07-11 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - July 11, 1983 Members of the Reading Housing Authority, Philip R. White, Jr., Leonard F. Westra and William F. Rand, Jr., as well as Mrs. Pierce, the Executive Director, met with members of the Board of Selectmen at the Town Hall prior to the regular meeting. The purpose of the meeting was to discuss the recent resignation of current Board member, Frank J. Johnson, Jr., and to submit to the Selectmen, the Authority's choice for a replacement, Patricia Swain. After a brief summation by Mr. White of the reasons for the Authority's choice, there was a unanimous vote among the parties gathered that Mrs. Swain be appointed as a replacement on the Board for Mr. Johnson; and that she serve only until the next Town electioAl at which time she must be elected by a Town vote. Subsequently, the Board returned to the Authority office at 22 Frank D. Tanner Drive, and the meeting was called to order at 8:15 P.M. by Mr. Westra, the Vice - Chairman, in the absence of the Chairman. A motion was made by Mr. White and seconded by Mr. Rand and unanimously: VOTED: To accept the Secretary's Report for the meeting held on June 13, 1983, copies of which had previously been mailed to all members. The Acting Chairman thereupon declared said motion carried and said vote in.effect. Next, a motion was made by Mr. Rand and seconded by Mr. White, and unani- mously: VOTED: To approve and pay checks and bills for 667 -C in the amount of $ 10,172.52, and to ratify the signing of checks for the Section 8 Program in the amount of $1,400.48, and for the 689 Program in the amount of $44.10. A list of these checks had previously been mailed to all members, and are attached hereto and made a part of these Minutes. The Acting Chairman thereupon declared said motion carried and said vote in effect. The regular order of business was interrupted at this time to interview two Architects who were in attendance to be selected for the work on the upcoming office expansion project. Those Architects selected by E.O.C.D. from the applications sub- mitted were: 1. Beacon Architectural Associates - Boston 2. Stephen M. Bell /Architects - Lowell 3. Cole & Goyette, Architects - Boston Only representatives from the first two firms named above were able to be at this meeting. The third company will be scheduled at a later date. Each Archi- tect was interviewed and given approximately 20 minutes for his presentation and questions and answers were exchanged among the participants. After their departure, the members expressed their general opinions about each, but will have to wait until the third party's interview before coming to a decision. At this time, Mrs. Pierce read the Financial Report which showed that the balance in the BayBank Checking account for 667 -C after the above bills were paid 0 1 was $922.83. The balance in the M.M.D.T. Savings account was $20,971.28 plus interest to date. Mrs. Pierce also reported that all rents had been collected for the month of July, totalling $8,734. Upon a motion made by Mr. White and seconded by Mr. Rand, it was unanimouslys VOTED: To accept the Financial Report as read. The Acting Chairman thereupon declared said motion carried and said vote in effect. A letter from Fire Chief Redfern, sent to Mr. Dempster was presented before the Board. In it, the Chief expressed his dissatisfaction with the operation of the new smoke detectors recently installed in Project 667 -1. Due to the increased sensitivity over the older ones in those apartments, the false alarm calls have in- creased dramatically since their installation. Also, he reiterated his verbal com- plaint to Mrs. Pierce concerning the fact that he had not been tied in on the Auth- ority's plans when this change was made through Modernization funds originally. He listed an alternate plan which he felt could be considered, but Mrs. Pierce ad- vised the members that Simplex is working on something to try to solve the problem also. It was felt that no action should be taken immediately concerning this problem until the Board could sit down with all parties to come up with a workable solution when and if it became a matter of necessity. Lastly, Mrs. Pierce discussed the latest on Project 689 -1, and advised the members that she had an interested party to occupy the house at 74 Bancroft Avenue until the renovations are started. A Mr. Peter Kohm and his wife, are in the process of relocating to this area due to his business plans, and are in need of a place to store their furniture and live while they are looking for a home. The Board is extremely anxious to have the house occupied at this time, and requested that Mrs. Pierce draw up an agreement similar to the one used previously with cer- tain changes designated, and allow Mr. Kohm the use of the house, and the garage for storage at his own risk. Also, it was felt that a Security Deposit should be requested to cover any unpaid utility bills, but would be returned after their move, and all bills have cleared. Mrs. Pierce also stated that she needed to put 'some money into the checking account for this Program to cover small costs coming along on this house, such as lawn mowing, water bill, etc. Accordingly, a motion was made by Mr. Rand and seccn ded by Mr. White, and unanimously: VOTED: To withdraw $300 from the Money - Market Savings Account for this Program and deposit it into the checking account for the payment of current bills. The Acting Chairman thereupon declared said motion carried and said vote in effect. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was voted to adjourn the meeting, and Mr. Westra adjourned the meeting at 9s30 P.M. Respectfully submitted, /� Janet Pierce, Executive Director and Secretary 0 2. Cw RTW XWO July, 69 U83 Rim >rh, tai! ateoeommm wkb the of CUPW N of the GenaW Laws of the Commonwealth of {+ amMaio ameetiesof the' Reading Housing Authority «N be wY at 22_ DMah D. Tanner Drive c � aw M a/o Mcmdav July 11, 1983 Tam: „700 P.M. � T1er:� dw et Matters of a dmi.nistration, efit and tae �is- Tor cal, control o e o B 0 ,/Executive Director heck No. 3272 3273 3274 3275 3276 3277 3278 3279 3280 3281 3282 3283 3284 3285 3286 287 3288 3289 3290 3291 3292 3293 3294 3295 3296 3298 3297 3299 3300 3301 READING HOUSING AUTHORITY CHECKS & BILLS 667 -C July 11, 1983 Account Janet Pierce (ratify only) James L. Muise " to Mahlon D. Crouse James L. Muise PEBSCO /MA. Plan (deferred comp. JiM, JP) BayBank Middlesex (Fed. Inc. Tax Withheld) Comm. of Mass. -Dept. of Revenue (Mass Tax Withheld) Town of Reading Contrib. Ret. (JP, JIM, PR) Comm. of Mass. - Group Health Ins. (JIM, PR) New England Telephone Mass. Sanitary Supply (Drain Opener) BayState Business Systems (typewriter repair) Richard D. Avery (Check Hot Water Heater Bldg. 4 & 17) Little's Business Svc. (Printed envelopes) Wm. F. Sullivan Ins. Agency (3rd install. -Crime Ins.) Corroon & Black of Mass., Inc. (Gen. Liab.) Reading Municipal Light Dept. Patricia Renzello Patricia Renzello Johnson's Farm Supply (Misc. supplies & Mower Repair) Business Copy Assoc. (supplies - Copier) Town of Reading - Water & Sewer Bills - Qtrly. Petty Cash - RHA Apahouser Lock & Security Corp. (Elec. Strikers) Date of Inv. 6/30/83 7/1/83 7/11/83 7/8/83 7/15/83 7/22/83 7/29/83 7/30/83 6/30/83 6/30/83 6/30/83 6/30/83 6/13/83 6/23/83 6/21/83 6/3- 6-9/83 6/28/83 6/1/83 6/15/83 6/24/83 7/15/83 7/29/83 6/25/83 6/30/83 7/1/83 7/6/83 6/29/83 :Reading Disposal, Inc. 7/1/83 Joseph Boncorddo (payment for used air conditioner - office) 7/11/83 Sears, Roebuck & Co. 7/7/83 Total Section 8 Program 3072 RHA Reimbursement for Adm. salaries & Exp. - July 3074 Patricia Renzello - Mileage Reimbursement (continued) 0 7/1/83 7/1/83 Amount 497.76 312.22 278.63 312.22 312.22 312.22 279.03 275.00 418.40 165.71 229.42 64.53 43.21 38.8o 56.60 46.20 75.00 150.00 476.00 3,047.18 489.50 458.16 212.26 111.31 1,020.51 77.88 9,759.97 51.60 234.00 50.00 76.95 10,172.52 1,392.74 �7.74_ 10�+8 F. PEBSCO /MA. Plan (deferred comp. JiM, JP) BayBank Middlesex (Fed. Inc. Tax Withheld) Comm. of Mass. -Dept. of Revenue (Mass Tax Withheld) Town of Reading Contrib. Ret. (JP, JIM, PR) Comm. of Mass. - Group Health Ins. (JIM, PR) New England Telephone Mass. Sanitary Supply (Drain Opener) BayState Business Systems (typewriter repair) Richard D. Avery (Check Hot Water Heater Bldg. 4 & 17) Little's Business Svc. (Printed envelopes) Wm. F. Sullivan Ins. Agency (3rd install. -Crime Ins.) Corroon & Black of Mass., Inc. (Gen. Liab.) Reading Municipal Light Dept. Patricia Renzello Patricia Renzello Johnson's Farm Supply (Misc. supplies & Mower Repair) Business Copy Assoc. (supplies - Copier) Town of Reading - Water & Sewer Bills - Qtrly. Petty Cash - RHA Apahouser Lock & Security Corp. (Elec. Strikers) Date of Inv. 6/30/83 7/1/83 7/11/83 7/8/83 7/15/83 7/22/83 7/29/83 7/30/83 6/30/83 6/30/83 6/30/83 6/30/83 6/13/83 6/23/83 6/21/83 6/3- 6-9/83 6/28/83 6/1/83 6/15/83 6/24/83 7/15/83 7/29/83 6/25/83 6/30/83 7/1/83 7/6/83 6/29/83 :Reading Disposal, Inc. 7/1/83 Joseph Boncorddo (payment for used air conditioner - office) 7/11/83 Sears, Roebuck & Co. 7/7/83 Total Section 8 Program 3072 RHA Reimbursement for Adm. salaries & Exp. - July 3074 Patricia Renzello - Mileage Reimbursement (continued) 0 7/1/83 7/1/83 Amount 497.76 312.22 278.63 312.22 312.22 312.22 279.03 275.00 418.40 165.71 229.42 64.53 43.21 38.8o 56.60 46.20 75.00 150.00 476.00 3,047.18 489.50 458.16 212.26 111.31 1,020.51 77.88 9,759.97 51.60 234.00 50.00 76.95 10,172.52 1,392.74 �7.74_ 10�+8 RHA CHECKS AND BILLS - Page 2 689 -1 Program uk. No. Account 120 Joseph Boncorddo - Mowing Lawn 121 Town Collector - Sewer & Water Bill 0 Date of Inv. Amount 7/8/83 $27.00 7/1/83 1 .l0 .lo