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HomeMy WebLinkAbout1983-06-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - June 13, 1983 The Reading Housing Authority met in regular session on Monday, June 13, 1983 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. White and Mr. Rand, forming a quorum. Mrs. Pierce, the Exec- utive Director, was also present. A motion was made by Mr. White and seconded by Mr. Rand, and unanimously: VOTED: To accept the Secretary's Report for the meeting held on May 9, 1983, copies of which had previously been sent to all membdi-s. The Chairman thereupon declared said motion carried and said vote in effect. Another motion was made by Mr. Rand and seconded by Mr. White, and unanimously: VOTED: To approve the payment of bills and sign checks for 667-0 in the amount of 17,631.34 and to ratify the signing of checks for the Section 8 Program in the amount of $2,473.46 and for the 689 Program in the amount of $403.28. A list of these bills had previously been mailed to all members, and are attached hereto and made a part of these Minutes. The Chairman thereupon declared said motion carried and said vote in effect. A Financial Report was read to the members which stated that the balance in the BayBank Middlesex Checking Account for 667 -C as of May 31, 1983 was $257.96. As of the date of this meeting with the payment of the above checks due at this time, this account showed a deficit balance of $5,659.92• The balance in the M.M.D.T. Savings account was $26,807.66 plus interest. Mrs. Pierce also reported that all rents had beeip.collected for the month of June, totalling $8,582.00. At this time a motion was made by Mr. White and seconded by Mr. Rand, and unanimously: VOTED: To withdraw $6,000 from the M.M.D.T. account to cover the current bills, and to accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce then presented a Proposal for accounting services for all Pro- grams from Rick Fenton, CPA, in light of Mr. Crouse's upcoming retirement at the end of the month. Since Mr. Fenton has performed the work for the Section 8 Pro- gram for sometime, and recently set up the books for the 689 Program, Mrs. Pierce stated that she has the highest confidence in his ability, and looks forward to his being available to guide her in all financial matters, as well as provide assist- ance with Budgets and all E.O.C.D. procedures. His rates were within the guide- lines set up by E.O.C.D. for 667 -C and reasonable for the 689 Program at this stage of development. The Board reiterated their agreement of last meeting, to retain Mr. Fenton on a two -month trial basis. At this point Mr. Westra entered the meeting and was filled in on prior proceedings. 0 1. In line with this change in office personnel, Mrs. Pierce brought up the subject of Patricia Renzello's salary for the Section 8 Program and her work on the 667 -C Proj- ect starting July lst. It was established that she will be working one day a week, or 7 hours for 667 -C at the rate of $50, or $2,600 annually. Her Section 8 salary of $11,024 which was based on 55 units would be increased due to the addition of 5 more units during the past year, to $12,026 for the upcoming fiscal year, making her total salary $14,626.00. It was decided also at this time not to get into a discussion of Mrs. Pierce's salary inasmuch as the 667 -C Budget could not be put together until E.O.C.D. sends their approval of a spending cap based on the Management Checklist to be discussed later at this meeting. In the meantime, she is to receive the same salary as she has been receiving and adjustments will be made later. Prior to the meeting, Mrs. Pierce had left a copy of the results of the recent Energy Audit by Mass. Save with Mr. Westra for his report. At this time, he pointed out to the members many interesting comments and suggestions for conservation as stated in the Report. There were some that would be far too expensive to implement under the Authority's restrictive Budget and Reserve Account, but others were reasonable. It was the suggestion of Mr. White that Mrs. Pierce make copies of this Report for Mr. Westra and Mr. Rand and that they be appointed as a sub - committee to study it and make recommendations for the next meeting when the 1984 FY Budget will be prepared. Mrs. Pierce reported that there were no new developments in the 689 Program. A Meeting had been s et up with the Architect and E.O.C.D. personnel earlier in the month, but was cancelled due to the illness of a member of their staff. At this time there is still no one living at the house at 74 Bancroft Avenue and Mrs. Pierce was asked to continue to try to find someone to occupy it, as it looks as if it will be some time before renovations are actually started. Mr. Rand suggested that the Authority offer it to a family recently burned out of their home in North Reading and it was felt that this would be a charitable act on the Authority's part, and asked Mrs. Pierce to look into it further. Next, Mrs. Pierce reported that the deadline for the applications from Archi- tects on the expansion of the office had been June 10th, and only three Architects responded. Mrs. Pierce said that she didn't know if that number was sufficient to satisfy E.O.C.D. as they are suppose to select three out of a group for the Authority's interview and subsequent Contract. Hopefully, they won't ask that bid notices be sent out again. A letter was read to the Board from E.O.C.D. concerning a Spring Clean -up Pro- gram to beautify housing projects. Funds would be available for a Project of Reading's size up to $250, but matching funds must be solicited from local benefactors. After some discussion, it was decided not to participate in the Program since the deadline of June 20th did not allow time to become involved in it, and also it was felt that the general appearance of the Project is good. Lastly, Mrs. Pierce brought the member's attention to the annual Management Checklist which she had completed as thoroughly as requested and had them look it over for comment and sign where indicated on the forms. Part IV of this Report, "Management Initiatives" gave Authorities an opportunity to describe particular initiatives taken during the past year, and the Authority had the option to respond or not, without any negative effects. However, after a brief review of the questions, Mr. Dempster felt that responses should be made where applicable to show the Authority's positive approach to the management of the Project and its constant strides, with a limited Budget, to improve upon it. Mrs. Pierce was then briefed on the responses 0 to be included with the Report for submission to E.O.C.D. At this time, a motion was made by Mr. Rand and seconded by Mr. Westra, and unanimously: VOTED: That the meeting go into Executive Session. The Chairman thereupon declared said motion carried and said vote in effect. During this period there was discussion concerning Board Member, Frank Johnson. A motion was then made by Mr. Rand and seconded by Mr. Westra, and unanimously: VOTED: That the meeting go out of Executive Session. The Chairman thereupon declared said motion carried and said vote in effect. There being no further business to come before the meeting, and upon a motion duly made and seconded it was unanimously voted to adjourn the meeting, and the Chairman did so at 9:45 P.M. Respectfully submitted, j Janet Pierce, Executive Director and Secretary 0 3• p June* m83 4 400or4now with the proviWo m of Mapter 39 of a General IA. WS of the Comamwaltb of "f re R j n� Housing Authority tt wAusss, as amended, a sreUsg et -th i wi$ be MW at •22 Frank D: Tanner Drive l an** %a "qg iaatfs. t40nday. June 139 1983 pw: 7:30 p.M • ' Ilse: r tce at matters of admirdstration, management and fiscal control of ttie Housing for the Elderly Project and ! related Programs. ! Executive Director Posted 0 READING HOUSING AUTHORITY Checks & Bills 667-C June 13, 1983 Eck No. Account Date of Inv. Amount 3242 Janet Pierce (ratify only) 5/31/83 536.76 3243 James L. Muise 6/3/83 308.02 3244 Mahlon D. Crouse 5/31/83 278.63 3245 Patricia Renzello 6/15/83 381.25 3246 James L. Muise (ratify only) 6/10/83 308.02 3247 James L. Muise 6/17/83 308.02 3248 James L. Muise 6/24/83 274.83 3249 Patricia Renzello 6/30/83 349.91 3250 PEBSCO /MA. - (deferred comp. - JIM & JP) 6/30/83 180.00 3251 BayBank Middlesex (Fed. Inc. Tax Withheld) 5/31/83 418.40 3252 Comm. of Mass. - Dept. of Revenue 5/30/83 165.71 3253 Town of Reading Contrib. Ret. Fund 5/31/83 229.42 3254 Comm. of Mass. - Group Ins. Comm. (PR & JLM) 5/31/83 64.53 3255 New England Telephone 5/13/83 39.63 3256 Comm. of Mass. (RHA share Group Health - 6/82 -9/82) 5/12/83 858.24 3257 Simplex Time Recmeder Co. (new Bell - Bldg-30) 5/13/83 43.00 ,58 Mass. Sanitary Supply Co. (Rug for Laundry Rm.) 5/20/83 66.60 3259 Reading Asphalt Co. - Paving - 4 ramps & walkway to 5/17/83 625.00 Laundry Room) 3260 Joseph Young Co. - (plumbing parts) 5/13/83 7.59 3261 Authorized Service (New range units) 5111/83 82.00 3262 Duro -Test Corp. - (light bulbs for hallways) 5111/83 237.04 3263 Johnson Farm Supply 5/25/83 37.73 3264 Reading Murmcipal Light Dept. 5/27/83 4,587.99 3265 V. Canelas Co., Inc. 5/30/83 2+5.00 3266 Reading Disposal, Inc. 6/6/83 292.50 3267 Star Sales do Distributing Corp. (Paint for Apts.) 5/18- 23/83 194.00 3268 Gallagher Cleaning Service (window washing 667-0 6/1/83 162.00 2nd floors) 3269 Town of Reading Contrib. Ret. (Employer's Annual Contrib.) 6/8/83 6,200.85 3270 Petty Cash 6/13/83 87.67 Section 8 Program Total $ 17,350.34 2970 RHA 667 -C - Monthly and end -of -year settlement towards 6/1/ 3 2,31.5.46 adm. & insurance costs 1.119 Fred S. James Co. (Gen. Liab. Ins.) 5/25/83 44.00 3020 The Boston Globe (adv. for Architects - expansion of 5/26/83 99.00 office space) 4 CHOCKS AND BILLS (Cont'd) Check No. Account 3271 Avon Supply Company Bal. forward. $17050 Date of Inv. Amount 6/13/83 281.00 Total $17'631.34 Project 689-1 (ratify) 113 Richard S. Fenton (acct. svcs.) 5/1/83 114 Joseph Boncorddo (mowing lawn) 6/333 #I 115 Joseph Boncorddo ". 116 Tax Collector (taxes for month of January) 6/6/83 117 Joseph Boncorddo (mowing lawn) 6/13/83 118 Tax Collector (int. due on above tax bill) 6/14/83 Section 8 Program 3021 Section 8 Adm. Assoc. (Annual Mtg. - P. Renzello) 6/13/83 0 60.00 27.00 27.00 255.04 27.00 7.24 $2,473.46