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HomeMy WebLinkAbout1983-04-12 Reading Housing Authority Minutes0 READING HOUSING AUTHORITY Minutes of the Regular and Annual Meeting - April 12, 1"8 The Reading Housing Authority met in regular session on Tuesday, April 12, 1983 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By -Laws. The meeting was called to order by the Chairman, Mr. Dempster. Those mem- bers also present were Mr. Westra and Mr. Rand, forming a quorum. Mrs. Pierce, the Executive Director, was also present. A motion was made by Mr. Westra and seconded by Mr. Rand, and unanimously: VOTED: To accept for the record, the Minutes of the Regular Meeting held March 14+, 1983, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Upon another motion made by Mr. Rand and seconded by Mr. Westra, it was unanimously: VOTED: To approve the payment of bills and sign checks for 667 -C in the amount of 14,984.25, and to ratify and sign checks for the Section 8 Program in the amount of $2,143.53• The Chairman thereupon declared said motion carried and said vote in effect. At this point in the meeting, the regular order of business was interrupted by a visit from representatives of U. S. Energy Control, Inc. who were present to talk with the Board about their "Uni- Temp" thermostats for the Project. Mr. Robert- son, Sales Representative and Mr. Hague, Engineer, had previously visited Mrs. Pierce one morning and had been shown through the Building and a vacant apartment to see how they could adapt their system to the Authority's needs. Mrs. Pierce had given them figures on energy costs for the past year, and based on those, and considering all factors, they felt that they could save the Authority approximately $9,000 per year. This would involve a central control in each Building for thermostat settings in the apartments at day and nighttime temperatures, determined by the Authority. U. S. Energy Control is prepared to offer this system to the Authority at a total lump sum cost for installation and equipment of $27,000, or on a Lease basis with free installation and a monthly fee, with an approximate 3 -year payback from the savings incurred. At this point Mr. White entered the meeting, and was filled in on what had preceded in this matter. The members had many questions concerning the effectiveness of such a system in an elderly project where there are so many individual situations, but each con- cern seemed to be able to be handled in one way or another. Mr. Robertson said that they have already been to E.O.C.D. to demonstrate this product and have received the endorsements of Mr. Fitzpatrick and Mr. Stockman of that Department. Mrs. Pierce pointed out, however, that they did not take into consideration that the money must be taken from the Annual Budget if the system is leased, or from the Operating Reserves if purchased outright. The Reading Housing Authority does not have money of this type to use and even though savings would be 1. incurred over a period of three years to pay for this system, the cost still would have to be borne at the present time. Mr. Rand suggested that U.S. Energy Control consider absorbing all costs of installation and only be paid a portion of the savings as they are incurred. Mr. Hague said that this could be something they could possibly work out, and they would get back to the Board with a proposal of some type. Mr. Dempster thanked the men for attending, and they left the meeting at this time. Mrs. Pierce reported to the members that the balance in the BayBank Middlesex Checking Account for 667 -C was $10,163.10 as of March 31, 1983. As of the date of this meeting after payment of the above checks due at this time, the balance in this account was $5,209.19. During the month, an operating subsidy check of approximately $8,000 was received from the State which accounts for the excess in the checking account. At this time, a motion was made by Mr. White and seconded by Mr. Westra, and unanimously: VOTED: To draw a check from the BayBank account in the amount of $4,750 to be deposited into the M.M.D.T. account for interest. The Chairman thereupon declared said motion carried and said vote in effect. It was further advised that the balance in the M.M.D.T. account as of the date of this meeting was $80,458.75 plus interest. This included an amount of $58,000 which was being held for the 689 -1 Program. At this time there was discussion concerning opening up an account for savings for this Program with a new money - market high interest account with MassBank for Savings in Reading. Mrs. Pierce had obtained the necessary signature cards for this purpose. A motion was made by Mr. White and seconded by Mr. Westra, and unanimously: VOTED: To draw a check on -the M.M.D.T. account in the amount of $58,000 to be used to open up a new Money - Market high interest account with MassBank for Savings in Reading. The Chairman thereupon declared said motion carried and said vote in effect, and all necessary signatures were obtained for this transaction. Finally, Mrs. Pierce stated that all rents had been collected for the month of April in the amount of $8,661. The Board also reviewed at this time the Quarterly Operating Report for the quarter ended March 31, 1983, and everything seemed to be going along as budgeted. A motion was then made by Mr. Rand and seconded by Mr. White, and unanimously: VOTED: To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Concerning Project 689 -1, Mrs. Pierce said that she had finally retained a local Surveyor to put together a Plan of Land as required by the State for the purchase of the property at 74 Bancroft Avenue. Delays on the part of E.O.C.D. in sending specifications for this purpose has been holding up the completion of all the paperwork required for this transaction. 2. 0 Mrs. Pierce said that she called three Surveyors to obtain the best price, and hired Mr. Howard Buttrick of Reading, the low bidder at $85.00, and was await- ing his report shortly. Inasmuch as this was the Annual Meeting of the Board, a motion was made by Mr. White and seconded by Mr. Westra, to cast one ballot for the re- election of Mr. Dempster as Chairman, and all other members to the positions listed below for the ensuing year. A roll call vote was taken and it was unanimously: VOTED: That positions on the Board be filled as follows: Chairman Richard S. Dempster Vice - Chairman Leonard F. Westra, Treasurer William IF. Rand, Jr. Asst. Secretary Philip R. White, Jr. The Chairman thereupon declared said motion carried and said vote in effect. Upon another motion made by Mr. White, and seconded by Mr. Westra, it was unanimously: VOTED: That Janet Pierce be appointed Executive Director for the upcoming year and is therefore, ex officio, also the Secretary of the Authority in accord- ance with the By -Laws, Article I, Section 5. The Chairman thereupon declared said motion carried and said vote in effect. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn, and the Chairman, Mr. Dempster, adjourned the meeting at 10 :00 P.M. Respectfully submitted, Janet Pierce (Mrs.) Executive Director 1 3• TOWIq . OF READMG April 7. n83 Tw Clerk a Loma Street RetO. me, OW T- +e wdmw with the proms of Chapter 99 of the General tsws of the commoewealth of the Reading Housing Authority of Mawehweits. as amended. s MAWS , be bb" lt at 22 Frank D. Tanner ])rive wi on Ow IOGwfffs dote /$ Tuesday: Apr. 12, 1983 Trine: 7 :30 P.M. Ttlme: Matters tts of administration anent and for the P. et fiscal control of the Housing for the Elderly project and programs. " Dcecutive Director READING HOUSING AUTHORITY 667 -C CHECKS AND BILLS April 12, 1983 Check No. Account Date of Inv. Amount 3186 Janet Pierce - (ratify only) 4/1/83 536.76 3187 James L. Muise - (ratify only) 4/1/83 308.02 3188 James L. Muise - (ratify only) 4/8/83 308.02 3189 Mahlon D. Crouse 4/11/83 278.63 3190 Patricia Renzello 4/15/83 381.25 3191 James L. Muise 4/15/83 308.02 3192 James L. Muise 4/22/83 308.02 3193 James L. Muise 4/29/83 279.47 3194 Patricia Rezello 4/29/83 354.55 3195 PEBSCO /MA Plan Coord. (deferred comp. JLM & JP) 4/30/83 200.00 3196 BayBank Middlesex (Fed. Inc. Tax) 3/30/83 418.40 3197 Comm. of Mass. (Mass Income Tax) 3/31/83 165.71 3198 Reading Cont. Ret. Fund (JLM, PR, JP) 3/31/83 229.42 3199 Comm. of Mass. -Group Ins. (PR & JLM) 3/31/83 55.25 3200 Comm. of Mass -Group Ins. (reimburse Comm. for JLM) 3/18/83 356.43 3201 Somerset Supply Co. (supplies) 2/28/83 115.55 3202 Mass Sanitary Supply Co. (supplies) 3/18/83 107.16 3203 New England Telephone 3/13/83 25.07 3204 Johnson Farm Supply 3/25/83 8.39 3205 Monroe Stationers & Printers, Inc. (rent receipts) 3/31/83 49•$4 3206 Town Collector (water & sewer bill) 1/7/83 1,097.10 3207 Reading Municipal Light Dept. 3/30/83 6,761.70 3208 Joseph H. Young Co. (supplies) 3/25/83 26.94 3209 Avon Supply Co., Inc. (plumbing parts) 3/31/83 23.25 3210 V. Canelas Co. 3/13/83 25.00 3211 Reading Disposal, Inc. 3/31/83 234.00 3212 RHA Petty Cash 4/8/83 95.30 3213 McNelly & Parker (Workmen's Comp.'83 Audit Adj.) 3/22/83 832.00 3214 McNelly & Parker ( 11 of _ 184 ad'. for 3/28/83 1,09 .00 increased salaries $14,984. �5 (Section 8 - Over) 1 T Check List - Continued SECTION 8 PROGRAM Uheck No. Account Date of Inv. Am ount 2857 RHA 667-C (qtrly office rent - ratify only) 3/28/83 150.00 2858 The Reading Chronicle (ratify only - Adv. Sect 8 3/18/83 102.85 Appl. Re- opening) 2859 El Mundo " of " of 3/17/83 107.10 2860 RHA 667-C (ratify only - monthly reimb. on Adm. Exp.) 4/1/83 1,279.34 2909 The Boston Globe (ratify only - Adv. as above) 4/1/83 264.60 2913 Patricia Renzello - (Reimb. for Mileage - Qtr.) 3/31/83 12.32 2914 Arlington H.A. (P. Renzello - Sect.8 Adm. Assoc Mtg.) 4/12/83 8.00 2915 Hotel Sonesta Hartford (P. Renzello - PHA MGR. TRAINING) 4/12/83 219•.2 Total $ 2,143.53 0