HomeMy WebLinkAbout1983-03-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Regular Meeting - March 14, 1983
The members of the Reading Housing Authority met in regular session on
Monday, March 14, 1983 at 7:30 P.m. at 22 Frank D. Tanner Drive in the Town
of Reading, Massachusetts. Notice of the meeting had been properly posted in
accordance with the By- Laws.
The meeting was called to order by the Chairman, Mr. Dempster. Those
other members who were present were Mr. Westra and Mr. Rand, farming a quorum.
Mrs. Pierce, the Executive Director, was also present.
A motion was made by Mr. Westra and seconded by Mr. Rand, and unanimously:
VOTED: To accept for the record the Minutes of the Regular Meeting
of February 14, 1983, copies of which had previously been mailed to all members.
The Chairman thereupon declared said motion carried and said vote in effect.
Upon a motion made by Mr. Rand and seconded by Mr. Westra, it was
unanimously:
VOTED: To approve the payment of bills for 667-0 in the amount of
$15,961A —and for the Section 8 Program in the amount of $1,403.34. A list
of these checks had previously been mailed to all members, and are attached
hereto and made a part of these Minutes.
The Chairman thereupon declared said motion carried and said vote in effect, and
the checks were signed.
Mrs. Pierce reported to the members that the balance in the BayBank
Middlesex Checking Account for 667 -C was $757.36 as of February 28, 1983. As
of the date of this meeting after payment of the above checks due at this time,
there was a deficit balance of $5,304.90. The balance in the M.M.D.T. Savings
account was $85,896.92 plus interest. Of this total,'$58,000 is being held for
the 689 -1 Program.
Also, all rents for the month of March had been collected, totalling
$8,620.00.
A motion was made by Mr. Rand and seconded by Mr. Westra, and unani-
mously:
V, OTED: To withdraw $6,500 from the M.M.D.T. account to be deposited
into the BayBank Checking Account to cover current expenses, and to approve
the Financial Report as read.
The Chairman thereupon declared said motion carried and said vote in effect.
Mrs. Pierce read a letter from E.O.C.D. in which they approved the Authority's
selection of John Walker as the Architect on the 689 Project. They forwarded Con-
tract forms to be completed by the Authority and Mr. Walker for an amount of
$6,750.for his services. The Construction Budget for the renovations to the
property involved is $50,000.
1.
4
After a brief review of the Contract, a motion was made by Mr. Westra and
seconded by Mr. Rand, and unanimously:
VOTED: To authorize the Chairman to sign a Contract for Architectural Ser-
vices with John Walker of Melrose for Project 689 -1.
The Chairman thereupon declared said motion carried and said vote in effect, and
Mrs. Pierce was instructed to fill in the forms where appropriate and to obtain
Mr. Walker's signature on same.
Mrs. Pierce referred to a discussion at the previous meeting with regard to
the expansion of the office space using Section 8 Administrative Reserve funds.
She told the members that E.O.C.D. had advised that she send in the Request for
Funding Form with all pertinent material for their consideration of this matter.
Accordingly, a motion was made by Mr. Vestra and seconded by Mr. Rand, and
unanimously:
VOTED: To request permission from E.O.C.D. to use HUD reserve funds to
increase the office space to accommodate the Section 8 Program, and to complete
the Request for Funding Form for submission.
The Chairman thereupon declared said motion carried and said vote in effect.
With further reference to the Section 8 Program, Mrs. Pierce asked the Board
to consider transferring the balance in the savings account for that Program
into a Money - Market account with the same bank at a higher interest rate. After
a brief discussion, a motion was made by Mr. Westra and seconded by Mr. Rand, and
unanimously:
VOTED: To sign and complete the signature cards necessary for the transfer
of savings for the Section 8 Program into a Money - Market Account with the MassBank
of Reading.
The Chairman thereupon declared said motion carried and,said vote in effect.
Further on the Section 8 Program, Patricia Renzello requested permission
to re -open applications which have been closed for almost two years. The list
has been going down over the past year with many people leaving the Program for
various reasons, and some unable to be contacted when their name comes up, and
there is especially a need for applicants in the 2- bedroom category. Advertise-
ments must be inserted in a major newspaper in Boston, as well as the Spanish News,
E1 Mundo and a local publication. The Board agreed to allow Mrs. Renzello to take
the steps necessary in this procedure.
Mrs. Pierce brought to the Board's attention, the increasing cost of the
telephone bill through increased message units. She had inquired at the Telephone
Business Office to learn that the Authority could change to "Unlimited Service"
at a slightly higher monthly rate, but there would be unlimited calls to contiguous
Towns rather than the "measured message units" in the current service. Although
there would be a chaneover fee of $19 and the rate would be more each month, Mrs.
.Pierce felt strongly that overall, it would save the Authority a sizeable sum
over the course of a year. The Board agreed to try it for a period of time to
see if it does make a difference in the phone bill.
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2.
Mrs. Pierce suggested that the members might like to take a tour through
the house at 74 Bancroft Avenue which the Authority recently purchased under the
689 Program, before renovations were begun. She said she would set a date with
a representative from EMARC for some Saturday or Sunday soon, and would advise
the members of the plans later.
There being no further business to come before the meeting, and upon a
motion duly made and seconded, it was unanimously voted to adjourn the meeting,
and the Chairman declared the vote in effect, and adjourned the meeting at
9:15 P.M .
Respectfully submitted,
'r`Janet Pierce, Executive Director
`l and Secretary
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;arch 10.
To Tom Comic
" LaWA Street
Ali. �La.. Olsi? .
In aMraMM With the provi�doas of Chapter 99 of the Gen" 'AWS of the Commoewea" of
the R Ing Kousin� Authori
.._smaehwetts, as amended. a meeting of
�ci
held - at 22 Frank D. Tanner Drive
Wei be Monday, ''tar. 14, 1983 -pm: 7:30 P .'tI .
oa the loBswMS dateh . .
Thm:
for the PWWW
d 'Ratters of administration management, and
fiscal control of the Housing
for the - tiaderly Project and
related Programs • , fi �p r .c
Executive Director
4
Total
Total
0
Amount
536.76
308.02
308.02
381.25
278.63
308.02
354.55
279.47
180.00
464.90
7.13
188.27
229.42
55.25
65.59
8,790.88
50.89
190.00
182.00
52.23
25.00
234.00
41.60
2,371.00
33.52
36.00
9.20
$15,961.60
1,279.34
124.00
$1.403.34
READING HOUSING AUTHORITY
667 -C
CHECKS AND BILLS
March 14, 1983
Check No.
Account
Date of Inv.
3159
Janet Pierce - (ratify only)
3/4/83
3160
James L. Muise (ratify only)
3/4/83
3161
James L. Muise (ratify only)
3/11/83
3162
Patricia Renzello (ratify only)
3/14/83
3163
Mahlon D. Crouse
3/14/83
3164
James L. Muise
3/18/83
3165
Patricia Renzello
3/25/83
3166
James L. Muise
3/25/83
3167
PEBSCO /MA Plan Coord. (deferred comp.
3/31/83
JLM & JP)
3168
BayBank Middlesex (Fed. Inc. Tax)
2/28/83
3169
Dep. of Treasury (Bal. due on Fed. Inc.Tax)2
/31/83
3170
Com. of Mass.(Mass,Inc. Tax Withheld)
2/28/83
3171
Reading Cont. Ret. Fund (JLM, PR,JP)
2/28/83
3172
Comm. of Mass -Group Ins. (PR & JLM)
2/28/83
31 ?3
New England Telephone
2/16/83
3174
Reading Municipal Light Dept.
2/28/83
3175
D.F. Munroe Co. (paper towels)
2/28/83
3176
McNelly & Parker Ins.(renewal of floater)
3/1/83
3177
Fred S. James & Co. (Liability Ins.)
2/23/83
3178
Johnson Farm Supply
2/25/83
3179
V. Canelas Co., Inc. (garbage collection)
2/28/83
3180
Reading Disposal, Inc. (trash collection)
2/28/83
3181
Simplex Time Recorder Co. (1 bell)
3/1/83
3182
McNelly & Parker Ins. (Workmen Comp.)
3/1/83
3183
RHA Petty Cash
3/14/83
3184
McNelly & Parker Ins. (non owner auto Lia.)3/7/83
3185
Mass Sanitary Supply (misc. maint.suppli6s)3
/8/83
SECTION 8 PROGRAM
2855
RHA 667 -C (monthly reimbursement)
3/4/83
2856
Fred S. James Co. (Liability Insurance)
2/23/83
Total
Total
0
Amount
536.76
308.02
308.02
381.25
278.63
308.02
354.55
279.47
180.00
464.90
7.13
188.27
229.42
55.25
65.59
8,790.88
50.89
190.00
182.00
52.23
25.00
234.00
41.60
2,371.00
33.52
36.00
9.20
$15,961.60
1,279.34
124.00
$1.403.34