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HomeMy WebLinkAbout1983-02-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - February 14, 1983 The members of the Reading Housing Authority met in regular session on Monday, February 14, 1983 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of the meeting had been properly posted in accordance with the By- Laws. Mr. Rand and Mr. Westra were the only members in attendance at this time, but Mr. White was expected to arrive later. Mrs. Pierce, the Executive Director, was also present. Mr. Rand called the meeting to order, and acted as Chairman. He and Mr. Westra attended to the regular order of business - the votes to be ratified later when Mr. White would arrive to form a quorum. Accordingly, a motion was made by Mr. Westra and seconded by Mr. Rand and VOTED: To accept for the record the Minutes of the Regular Meeting of January 10, 1983 and the Emergency Special Meeting of January 31, 1983, copies of which had previously been mailed to all members. The Acting Chairman thereupon declared said motion carried and said vote in effect. Another motion was made by Mr. Westra and seconded by Mr. Rand, and VOTED: To approve the payment of bills for 667 -C in the amount of $14,008.22 and also to ratify the signing of checks for the Section 8 Program. Copies of the list of these checks had been mailed to all members and are attached hereto and made a part of these Minutes. The Acting Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported to the members that the balance in the BayBank Middlesex Checking Account for 667 -C was $828.24 as of January 31, 1983. As of the date of this meeting after payment of the above checks due at this time, the balance in the above checking account showed a deficit balance of $1,242.64. The balance in the M.M.D.T. savings account was $89,896.92 plus interest. Of this amount, $58,000 is being held for the 689 -1 Program. Mrs. Pierce also reported that all rents for the month of February had been paid, totalling $8,648. At this time, a motion was made by Mr. Westra and seconded by Mr. Rand, and unanimously: VOTED: To ratify the signing of a withdrawal check from the M.M.D.T. account of $2,000 on Feb. 10th, and to also withdraw at this time, an additional $2,000 from this account to cover the balance of the monthly payments; and to accept the Financial Report as read. The Acting Chairman thereupon declared said motion carried and said vote in effect. A letter from the Reading Board of Assessors had been received granting a Real Estate Tax Exemption for the Housing Project for another year, and this was brought to the attention of the Board. 0 R On the Section 8 Program, Mrs. .Pierce distributed copies of the Accountant, Rick Fenton's quarterly Balance Sheet and Computation of the Administrative Fees, for the Board's review. It was noted that the Administrative Reserve had been building up at the rate of $2,500 in a six -month period. As of December 31, 1982, the balance in this account was $16,599.20. Mrs. Pierce said she was looking into the possibil- ity of spending these funds for an addition to the office space for the Section 8 Program as suggested by Mr. Segal of H.U.D. during his recent Management Review. Also, Patricia Renzello had requested permission from the Board to attend NAHRO's Training Seminar for Public Housing Management Certification to be held in Hartford, Conn in April at a cost of $495.00. She thought it would be very beneficial in gaining general overall experience in housing management for her job as Administrator of the Section 8 Program, as well as help on any of the Authority's future Programs. Mr. Westra made a motion which was seconded by Mr. Rand, and VOTED: To allow Patricia Renzello to attend the above - mentioned Seminar and to pay for the cost from the Section 8 Administrative Fund. The Acting Chairman thereupon declared said motion carried and said vote in effect. At this point, the attending Board members and Mrs. Pierce joined repres- entatives from EMARC, Lucie Cripps, Nancy Watt and Barbara Goldberg who were in attendance to interview the three Architects selected by E.O.C.D.'s Architectural Selection Committee for the 689 Program. These firms were as follows: John Walker, Architect - Melrose KJA Architects - Boston Lin Associates - Boston These three companies were selected among 16 applicants for work on this Project, and were thoroughly screened for qualifications and credentials prior to being chosen by E.O.C.D. Therefore, this was not a factor in the Authority's interviews as much as who would be best suited for this type of project. Each representative was give a 20- minute interview in which they demonstrated various type of projects that they have done in the past, and questions and answers were exchanged among the participants. At this point in the meeting, Mr. White entered to form a quorum. After the departure of the Architects, the Board and representatives from EMARC discussed each of the candidates, and finally came to a decision that John Walker of Melrose would best serve the Authority in this Program for the following reasons: 1. He has previously worked on a 689 Project, and is familiar with procedures involving B.O.C.D. 2. He has worked in the past with the sponsor, EMARC. 3. His office is close by and he would be more available for regular inspections as work is in progress. 4. Since this is a small scale project, the other two firms 4 2. seemed too large for such a small undertaking, and perhaps would not give it enough priority. Therefore, upon a motion made by Mr. Westra and seconded by Mr. White, it was unanimously: VOTED: To enter into a Contract for Architectural Services with John Walker of Melrose, Massachusetts, on the Chapter 689-1 Project, subject to final approval by E.O.C.D. The Acting Chairman thereupon declared said motion carried and said vote in effect. The EMARC representatives having left at this point, Mr. White was filled in on all votes taken earlier in the meeting with respect to the Secretary's Reports, Financial Report and payment of bills, etc. Accordingly, a motion was made by Mr. Westra and seconded by Mr. White, and unanimously: VOTED: To ratify all votes taken previously at this meeting with a quorum now in attendance. The Acting Chairman thereupon declared said motion carried and said vote in eff ect . There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn, and the Acting Chairman adjourned the meeting at 9 :45 P.M. Respectfully submitted, x Janet Pierce, Executive Director d and Secretary 1 3� TOWN OF READING February 10, is 83 To Town C'krk is LOWA Stt+set RwftS KA.. t1M Is aesosrdaanee with the provisions of chapter 89" of the General Laws of the Commonwealth of Masewhsse" s: amended. a meeting the Reading dousing Authority w fie field at 22 Frank D. Tanner Drive elt t ) as *w tolowit date /s Monday, Feb. 14, 1983 Tww: 700 P-14- J Time: for** moose a[ ?Matters of administration, went and fiscal.control•of -`the Housing for the ElderlyIProject and related Programs.. Pasted �,� l xecutive Director 4 READING HOUSING AUPHORITY 667-C CHECKS AND BILLS February 14, 1983 (_ _ck No. Account Date of Inv. Amount 3130 Janet Pierce - (ratify only) 2/4/83 536.76 3131 James L. Nuise of (overtime -Jan) 2/4/83 244.31 3132 James L. Muise to 2/4/83 308.02 3133 James L. Muise 2/11/83 308.02 3134 Patricia Renzello " 2/11/83 381.25 3135 Patricia Renzello 2/25/83 354.55 3136 Mahlon D. Crouse 1/31/83 278.63 3137 James L. Muise 2/18/83 308.02 3138 James L. Muise 2/25/83 279.47 3139 PEBSCO /MA Plan Coord. (deferred comp. - JLM & JP) 2/28/83 180.00 3140 BayBank Middlesex (Fed. Inc. Tax) 1/31/83 425.40 3141 Mass. Dept. of Revenue (Mass. Inc. mx) 1/31/83 163.68 3142 Reading Contrib. Ret. Fund (JLM, PR, JP) 1131/83 229.42 3143 Comm. of Mass - Group Ins. (PR & JLM) 1/31183 55.25 3144 New England Telephone 1/16183 37,22 71145 Reading MunicipalLight Dept. 1/27/83 8,999.98 ,_46 Johnson Farm Supply 1/25/83 7.74 3147 Mass. Sanitary Supply (misc. maint. supplies) 1/18/83 38.00 3148 Richard D. Avery (Hot water tank - bldg. 30) 1/15/83 22.50 3149 All Electric Supply Co. (light bulbs) 1/10183 4.77 3150 V. Canelas Co., Inc. (garbage collection) 1 1/31/83 25.00 3151 Reading Disposal, Inc. (trash collection) 1/31/83 292.50 3152 Petty Cash (ratify only) 2/2/83 98.35 3153 Business Copy Associates, Inc. (photostat supplies) 1/31/83 27.10 3154 Joseph H. Young Co. (plumbing supplies - Koehler) 2/3/83 51.70 3155 Somerset Supply Co. (Crane plumbing supplies ) 1/31183 100.40 Sub Total $ 13,758.04 3156 Petty Cash (add'l reimb. - snow shovelling) 2/14/83 70.00 3157 Alan Muise (snow plowing - 2/12 storm) 2/14/83 50.00 3158 James L. Muise (overtime - to 2/12/83) 2/14/83 130-18 Total $1 ,4 008.22 SECTION 8 PROGRAM 2804 RHA 667 -C (monthly reimbursement) 2/1/83 1,279.34 9 Richard Fenton 2/14/83 120.00 2010 NAHRO (training Program for PHN - P. Renzello) 2/14/83 445.00 1, 4