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Home My WebLink About1983-01-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Meeting - January 10, 1983 The Reading Housing Authority met in regular session on Monday, January 10, 1983 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Mass. Notice of this Meeting had been properly posted in accordance with the By -Laws. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. Westra, Mr. Rand and Mr. White, forming a quorum. Mrs. Pierce, the Executive Director, was also present. Upon a motion made by Mr. White and seconded by Mr. Rand, it was unanimously: VOTED: To accept for the record, the Minutes of the Regular Meeting held December 13, 1982, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. A motion was made by Mr. Rand and seconded by Mr. Westra, and unanimously: VOTED: To approve the payment of checks and bills for 667 -C in the amount of $12,092.58, and also to approve the signing of checks for the Section 8 Pro- gram, and Project 689 -1. Copies of the list of these checks had been mailed to all members, are attached hereto, and made a part of these Minutes. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce reported to the members that the balance in the BayBank Middle- sex Checking Account for 667 -C was $1,861.98 as of December 31, 1982. As of the date of this meeting, after payment of the above checks due at this time, the balance in this account shows a deficit balance of $335.17. The balance in the M.M.D.T. savings account was $38,120.5.5 plus interest., . Mrs. Pierce reported also, that all rents for the month of January had been collected, totalling $8,616.00. At this time, a motion was made by Mr. Westra and seconded by Mr. Rand, and unanimously: VOTED: To deposit a check from the savings account in the amount of $1,000 into the checking account to cover the deficit noted above, and to approve the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. At this point, attention turned to Mrs. Lucie Cripps and Ms. Nancy Watt, representatives from EMARC who were in attendance to answer any questions the Board may have in regard to Project 689-1, the Community Residence for retarded citizens. First of all, however, Mrs. Pierce brought the members up to date on the status of things at this point. She advised that January 5th had been the deadline for bids from Architects on this Project, and a listing of the sixteen applicants was shown to the Board. At this time, applications had been '.sent to E.O.C.D. and would be reviewed by a Selection Committee in that office, and the Authority would receive notice to interview three which they select under this process. Concerning, the closing date, E.O.C.D had requested that MUM *find someone woo could live in the h6use' during _ the interim betwden the closing date and the renovation process. Nancy Watt submitted for the Board's review, an 1. Agreement between EMARC and a Mr. Willie W. Underwood, Jr. for his occupancy of the house. The question was raised concerning the responsibility for liability and fire insurance after papers are passed, and Mr. Dempster asked Mrs. Pierce to check on that with E.O.C.D. Otherwise, the Board found the Agreement to be in order for submis- sion to E.O.C.D. Mr. Dempster also asked Mrs. Pierce to advise him of the date of the closing so that he could try to be there if possible. The members asked questions of Mrs. Cripps and Ms. Watt concerning the opera- tion of the house after occupancy such as the Lease, collection of rents, and use of these funds for maintenance, etc. It was explained that EMARC has a standard Lease which they will present to the Board at a future date, and changes could be made that will be agreeable to both parties. The Board, having been satisfied that their questions were answered for the moment, thanked the EMARC representatives for attend- ing, and they left the meeting at this point. A copy of HUD's Management Review of the Authority's Section 8 Program was distributed among the members. Mr. Segal who conducted the Review reported "no findings" and seemed very satisfied that all HUD regulations were being followed and the operation of the Program was being handled competently. He did strongly suggest, however, that the office space be enlarged if at all possible to include some privacy for the interviews and discussions of the Program with Section 8 tenants. Mrs. Pierce said that a Reserve from Administrative money not spent over the years could be used for this purpose, and that she would check further with HUD and E.O.C.D. concerning this matter. Mr. Dempster asked Mrs. Pierce to send the Reading Board of Selectmen a copy of the Management Review for their information and records. On the Modernization Program, Mrs. Pierce said that Simplex and Collins Electric were still in the process of completing their Contracts for the installa- tion of new smoke detectors and the tie-in between them and the Emergency Call System. It was hoped that everything would be in operation by the next meeting. Mrs. Pierce showed the members a Memo from E.O.C.D. in which they submitted a Checklist and an Energy Consumption Report to be completed on each Development. It indicated that an Authority's ability to manage its energy resources will be considered in the future evaluation of the performance rating" for the Management Incentive Program. Mrs. Pierce said she had completed the Checklist as best she could and sent it back with a letter to the effect that E.O.C.D. has never acted on the Authority's request in 1980 for funds for an Energy Audit, and also deleted the item included in the 1983 Budget for new energy - saving thermostats for apartments. The letter reiterated the fact that the Authority would be more than willing to im- plement energy conservation measures providing the funds are made available to them. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn, and the Chairman there- upon adjourned the meeting at 9 :30 P.M. Respectfully submitted anet Pierce, Executive Director and Secretary � 71 11Y1�1 OF REl►DiNG JanrY To Tom is Loll, Somt fir`'t Of the cma►.. °t the peon cwww of the Geu" z,,... p+ R- as aase.ded. s s Ikl at 22 Frank D . Taaner Drive x:7:30 P.M. oa tlre.letsw" is Janes 10, 1983 TNW: toe and e l�7� ai �M ttera �' $motion ent W Poor the Elderly project and { flecil omtrol of the in8 w related PrOgraara. Executive Director j Fasted 4 READING HOUSING AUTHORITY CHECKS AND BILLS 667 -C January 10, 1983 Check No. Account Date of Inv. Amount 3103 Janet Pierce (ratify only - already signed) 12/31/82 536.56 3104 James L. Muise �� 1/7/83 88 .9 12/31/82 278.54 3105 Mahlon D. Crouse 1/14/83 380.67 3106 Patricia Renzello 3107 Patricia Renzello 1/28/83 353.97 1/14/83 308.89 3108 James L. Muise 1/21/83 308.89 3109 James L. Muise 1/28/83 280.34 3110 3111 James L. Muise PEBSCO /MA Plan (deferred comp.- JIM & JP) 1/31/83 180.00 3112 BayBank Middlesex (Fed. Inc. Tax) 12/31/82 480.90 3113 Comm. of Mass. -Dept. of Revenue (Mass. Tax.) 12/31/82 185.63 3114 Town of Reading Contributory Retirement Fund 12/31/82 261.68 3115 Comm. of Mass. - Group Ins. (JIM & PR) 12/31/82 55.25 3116 Star Sales & Distributing (Paint) 12/9/82 51.42 1216/82 46.81 3117 New England Telephone Ins. (RHA share) 11/29/82 356.43 Comm. of Mass.-Group gtrly. _18 3119 Simplex Time Recorder Co. (Semi-annual on Contract) 12/1/82 660.00 3120 B. & H. Home Appliance (repair refrig. 32-4) 12/10/82 74.30 3121 Scott Sales (refills for sponge mops) 12/11/82 14.00 3122 Frank's Sewer & Pipe Cleaning (Bldg. 32 - 1,2,5,6 12/21/82 45.00 3123 Reading Municipal Light Dept. 12/24/82 5.542.79 312* VOID Town Collector (qtrly. water & sewer bills) 10/7/82 3125 V. Canelas Co., Inc. (garbage pickup) 12/31/82 25.00 3126 Reading Disposal, Inc. (trash pickup) 12/3182 234.00 3127 Petty Cash 1/10/83 ; 3128 Joseph H. Young Kohler plumbing supplies) g ( lies 1/5/83 26.70 3129 Town of Reading Collector (Water & Sewer Bill) 10/7/82 _ 1,030.86 New Total $ 12,092.58 2754 Section 8 Program RHA - 667-C (gtrly, ream. - o ce rental) - 12/29 83 1 1/10/83 150.00 10.12 2756 Patricia Renzello - (mileage reimb. gtrly) 10/83 1,279.34 2757 RHA - 667-C (Jan. Adm. exp.) 1-- 439.46 Project 689 -1 104 The Boston Globe (Adv. for Architects 1/10/83 105.00 0