HomeMy WebLinkAbout2008-01-07 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
' MINUTES OF THE REGULAR BOARD MEETING, January 7.2008
A regular business meeting of the Reading Housing Authority was held on Monday, January 7, 2008 at
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:08 P.M. with the Chair, Timothy J. Kelley, presiding. Those members present and
forming a quorum were John Conte, Diane Cohen, Mary Connors and Karen L. Flammia as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move John Second Karen Vote 5-0
08-037 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
December 03, 2007, as presented.
Finances Move Mary Second Karen Vote 5 -0
08 -038 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
Check #1323 -1391 Payroll Summary as presented for December, 2007. Section 8 Voucher
Program, #2153 -2239 as presented.
Finances Move Diane Second Mary Vote 5 -0
08-039 VOTED: To certify receipt of monthly operating statements for all RHA programs for the
month end November, 2007 of the current fiscal year.
' RHA Emergency Case Plan Move Diane Second Mary Vote 5 -0
08 -040 VOTED: To approve updated Emergency Case Plan policy for the Reading Housing
Authority as presented by Executive Director and submittal of said policy to DHCD for their review
and approval
Personnel Matters:
- None
Report of Programs:
- Vacancy Report- One vacancy in the 667 elderly development as of 12/31/07. Elderly applicant from
existing waits list to fill that unit. Family developments fully leased at this time.
- Sec 8 Report- RHA has 119 leased vouchers at this time. We have pulled an additional thirteen wait
list applicants from the centralized waiting list and will begin the process to issue more vouchers.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
The Board reviewed an updated model emergency case plan (used in the application process). RHA
policy will model DHCD recommendations in this regard, however, reference has been made to a
waiver pertaining to placement status on our wait list previously granted to REA by DHCD in
December, 2006. Details were discussed with a board vote to approve and institute the updated policy.
Copy of this policy will be forwarded to DHCD for their final review and approval.
- The Executive Director reviewed the final official audit report for FY07 completed by Walsh &
Associates. The Executive Director will forward necessary copies to all appropriate agencies. Upon
further discussion, the Executive Director reviewed the present contract with Walsh & Associates and
requested the opportunity to exercise RHA option to extend the audit contract for FYE 2008 & 2009 as
noted in present contract. Walsh & Associates will be notified by mail with our request to extend
contract.
The Board was informed of the apparent displeasure of a Summer Avenue neighbor who is not happy
' with our snow removal contractor on our own Summer/Main property. All efforts have been made to
address any concerns in this regard. R14A has engaged the services of the same contractor for the past
five years and there have been no problems prior to December 07 storms.
Real Estate Matter:
- Update Gazebo Circle Affordable Unit: RHA believes the unit may still be for sale, however,
there has been no correspondence with present owner since early December 2007. Messages have
been left with owner to confirm status of resale option with RHA.
- 75 Pleasant Street:
1) ZBA update: No appeal of decision made. Comprehensive permit approved and issued on
12/10/07.
2) Renewed insurance for six- month period, 01/13/08- 08/12/08 at a cost of $1747.20 for this
time period.
3) Environmental Remediation Services completed their analysis of asbestos at 75 Pleasant
Street. We have been informed of asbestos in two upstairs bathrooms, however, the
remainder of home is clear. Official reports will be forwarded by 01/10/08 for our records.
Estimated cost to RHA to remove this asbestos will be $3225.00 per proposal by Asbestos
Free, Inc of Wakefield. A decision will be made at a later date on how to proceed.
4) Communication with DHCD is underway to prepare bid documents.
5) Continuing review of 30B regulations to sell property;
a) appraisal received
' b) list of local maltors interviewed by phone and prepared for review by Board
c) ANR plan to be reviewed by CPDC on January 14, 2008 for their endorsement.
d) ED will contact DHCD relative to final preparations for sale of property.
6) Invoices for Brad Latham legal services to date on project have been paid.
All final decisions pertaining to the sale of 75 Pleasant Street will be reviewed and endorsed at
the February 2008 board meeting. Tim Kelley will verbally contact a member of Historical
Commission to inform them of plans to sell the existing house. ED will gather and prepare any
other required documentation prior to the February meeting. A realtor will most likely be selected
at the February meeting with a special meeting scheduled mid February with the proposed realtor
to discuss final details of sale.
Board Schedule
September l0, 2007 BOARD MEETING: 01/0712008 @ 7 PM
08 -041 TO ADJOURN: 8:25 PM. Move Mary Second Diane Vote "