HomeMy WebLinkAbout2008-05-05 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
' MENUTES OF THE REGULAR BOARD MEETING May 05 2008
A regular business meeting of the Reading Housing Authority was held on Monday, May 5, 2008 at 7:00
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called
to order at 7:12 P.M. with the Chair, Timothy J. Kelley, presiding. Those members present and forming
a quorum were Diane Cohen, Mary Connors and John Coote as well as the Secretary/Executive Director,
Lyn Whyte.
Minutes Move John Second Diane Vote 4-0
08-056 VOTED: To accept for the record the Minutes of the Regular Business Meeting of April 7,
2008, as presented.
Finances Move Mary Second Diane Vote 4 -0
08-057 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
Check #1553 -1600 Payroll Summary as presented for April, 2008. Section 8 Voucher Program,
#2510 -2605 as presented.
Finances Move Mary Second Diane Vote 4 -0
08 -058 VOTED: To certify receipt of monthly operating statements for all RHA programs for the
month end March, 2008 of the current fiscal year.
' Approve RFP (Sale of 75 Pleasant) Move Diane Second Mary Vote
4-0
08 -059 VOTED: To approve RFP for sale of 75 Pleasant Street as presented.
Authorize oublication of RFP Move Diane Second Mary Vote 4 -0
08 -060 VOTED: To authorize Executive Director to post Request for Proposals on 75 Pleasant
Street in Central Register and newspapers in accordance with M.G. Laws Chapter 30B, Section 16,
Real Property: disposition.
Personnel Matters:
- Executive Director will be attending the Nerc -Nahro Housing Conference in June 2008.
- An outside contract person will be working with R14A Section 8 Coordinator to technically assist us
with the Section 8 program. We intend to update all files, waitlists and online reporting functions. The
person has sixteen years of Section 8 experience and is expected to be with us between four to six
weeks. If possible, R14A would like to bring on this person as a permanent part-time employee to fill
the position we have left open.
Report of Proerams:
Vacancy Report- A monthly report was presented by Michelle Hudzik for all state programs. She has
' been quite busy with multiple turnovers in our state elderly development. Our 705 family unit will be
leased as of may 6, 2008.
Sec 8 Report- After months of hard work, the Section 8 program will be fully leased as of June 1,
2008. Our goal is to have the outside contractor ready a smaller number of potential applicants for
future placement. All electronic filing reports will be updated prior to year -end.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
' - Request was presented by Executive Director to look at the possibility of out sourcing the resale of any
affordable units at Gazebo Circle in the future. RHA is not reimbursed for this process, unlike many of
the affordable programs in existence at this time. The goal will be to amend the deed restriction to
include additional language that would allow an additional fee, yet to be determined, to cover the
expense of reselling a unit. This expense would be paid by a buyer and would not impact any of the
present owners. The Executive Director will continue to gather the necessary information from town
counsel, potential agents interested in resale of affordable units in Massachusetts and RHA legal
counsel in order to out source this program.
Real Estate Matter:
- Update 75 Pleasant Street: 1). A letter was forwarded to DHCD, Architect Rick Fenuccio,
Reading Cooperative Bank, and Reading Board of Selectmen and Town Manager relative to our
April board decision to withdraw our plans to develop four new units. 2) RFP to sell our 75
Pleasant Street property was drafted by Brad Latham for board review and subsequent vote. Upon
vote, the RHA will follow all procurement rules and publish the RFP in the Central Register,
newspapers and local offices. A timeline has been established with a planned bid opening for
June 18, 2008.
' Board Schedule
June 2, 2008 BOARD MEETING: 06 /02/2008 @ 7 PM
08 -061 TO ADJOURN: 8:30 PM. Move Mary Second Diane Vote 4 -0
Res 0 1 submitted,
p ,/ F��;4
Lyn E. Whyte, Secretary & Executive Director