The URL can be used to link to this page

Home My WebLink About2008-07-01 Reading Housing Authority MinutesREADING HOUSING AUTHORITY ' MINUTES OF THE ANNUAL BOARD MEETING, July 01, 2008 An Annual Business Meeting of the Reading Housing Authority was held on Tuesday, July 01, 2008 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 7:05 P.M. with the Chair, Timothy J. Kelley, presiding. Those members present and fomting a quorum were Diane Cohen, Mary Connors, Karen L. Flammia and Kevin Mulvey, as well as the Secretary/Executive Director, Lyn Whyte. Mr. Brad Latham, legal counsel for the Housing Authority was also present. To Move to Executive Session Move Mary Second Diane Vote 5 -0 09-001 VOTED: To adjourn to Executive Session for the purpose of discussing real estate matters regarding the bid proposals for sale of 75 Pleasant Street property and to reconvene in regular session upon The Chairman then declared said motion carried and said vote in effect. To Return to Regular Board Meeting Move Diane Second Karen Vote 5 -0 09 -002 VOTED: To reconvene in regular session to continue discussion on the listed agenda items. The Chairman then declared said motion carried and said vote in effect. Minutes Move Diane Second Mary Vote 5 -0 09 -003 VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 5, 2008, as presented. Finances Move Mary Second Diane Vote 5-0 09 -004 VOTED: To approve and sign the checkro[Vbillroll for the period for Accounts Payable Check #1642 -1696 Payroll Summary as presented for June, 2008. Section 8 Voucher Program, 02707 -2802 as presented. Finances Move Mary Second Diane Vote 5 -0 09 -005 VOTED: To certify receipt of monthly operating statements for all BHA programs for the month end May, 2008 of the current fiscal year. To Accept Bid Proposal on Sale of 75 Pleasant St Move Diane Second Mary Vote 5-0 09-006 VOTED: To authorize Executive Director to enter into a Purchase and Sales Agreement with Peter Marino, 57 Cordis Street, Wakefield, MA to purchase 75 Pleasant Street at a price of Two Hundred Seventy-five Thousand Dollars and no cents $275,000). ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship for reorganization To nominate Chairman Move Tim Second Diane Vote 5.0 09-007 VOTED: To nominate Mary E. Connors for position of Chairman To nominate Vice -Chair Move Tim Second Dune Vote 5.0 09-008 VOTED: To nominate Karen L. Flammia for position of Vice - Chairman To nominate Treasurer Move Tim Second Mary Vote 5 -0 09 -009 VOTED: To nominate Diane Cohen for position of Treasurer. To nominate Asst. Treasurer Move Mary Second Karen Vote 5.0 09 -010 VOTED: To nominate Timothy 1. Kelley for position of Asst. Treasurer. t To elect officers for upcomine year Move Tim Second Karen Vote 5 -0 09 -011 VOTED: To elect the following slate of officers for the upcoming year: Chairman — Mary E. Connors Vice Chairman — Karen L. Flammia Treasurer — Diane Cohen Asst. Treasurer — Timothy J. Kelley Member —Kevin Mulvey To return Door control to new Chatr Move Tim Second Karen Vote SO 09.012 VOTED: To have Secretary, Lyn Whyte, retain Door control to newly elected Chair, Mary E. Connors Personnel Matters: - Newly appointed Board Member, Kevin Mulvey was introduced to other RHA board and Executive Director. - A thank you letter will be sent to former board member, Mr. John Come by Chair. He served the RHA for the past five years. Report of Programs: - Vacancy Report-. Monthly report provided by State Program Coordinator, Michelle Hudzik. Despite ongoing turnovers in the elderly development, all units have remained fully leased. The 705 family development had one move out in June and an expected lease -up in said unit for July t ". - Sec 8 Report- A report was provided by Section 8 Program Director, Kathy Rolli. As of June 1, 2008, RHA has 100% lease -up of all vouchers. RHA continues to receive Section 8 applications on an ongoing basis. We are in the process of updating our utility allowanace schedules to become effective for 9/1/08. We utilize HAPPY Software, a HUD approved vendor, to analyze our most recent utility information before instituting this new schedule. RHA has also received preliminary notice that HUD will most likely lower FMR's by 2 -3% in October of 2008. This will be the second year in a row that we have seen decreases in the rental market. RHA will adopt the newest FMR's once finalized by HUD - Resident Service Coordinator- Current Tannerville Newsletter provided. ' New Business: The Director informed the Board of some unexpected repairs to two units within our State Family Developments: Two windows at 19 Pleasant Street had to be replaced immediately due to rotting wood. Six out of eleven windows at 83 Oakland were also in need of replacement. The Housing Authority will purchase the windows and we will seek three bids to install. An RHA -owned property located on Wilson Street needs immediate repair /replacement of the front porch. The cost of that repair is around $2000.00 and the work will commence immediately due to a safety issue. - A verbal compaint from Mr. Peter Kramer was received by the Executive Director on our about June 90. He was not pleased with our landscaping and insisted that RHA was suppose to install sidewalks and pavers in the driveway. He was informed that to the best of our knowledge, RHA was in compliance with any and all conditions imposed on us during construction of that home. He asked to be put on the agenda for the July I" meeting, however, Mr. Kramer did not appear. - Annual reorganization of officers for the new fiscal year took place towards the end of our meeting. Motions were made to elect officers for the upcoming year. Real Estate Matter: Update 75 Pleasant Street: The Board adjourned to Executive Session immediately upon opening our Annual Meeting to discuss the bids received for the sale of 75 Pleasant Street. The Executive Director presented three bids to the Board for review. The bids received were for $252,000, ' $255,000 and $275,000. Mr. Latham confirmed that all three bids were legitimate proposals and all bidders had abided by the terms of our original Request for Proposals. He reviewed the process with all members of the Board and explained that once we accept a bid, RHA would have to inform the State by Way of the Central Register of our decision and explain why we would accept a bid that came in under the prior appraised value of $290,000 on the property. Once all questions had been addressed, the Board decided to accept the proposal of $275,000 from Mr. Peter Marino of Wakefield, MA to purchase the property. The motion to authorize the Executive ' Director to enter into a Purchase and Sales Agreement would be made upon returning to an open public session. Mr. Latham.had prepared a draft Purchase and Sales Agreement for review and recommended to the Board that we might consider adding a paragraph to our agreement requesting that the Buyer not begin any potential permitting in regard to said property until after he took ownership of the property. The Board concurred. Mr. Latham was asked by the Chair, Mr. Kelley, to finalize the paperwork and work with the Director to close on the property. A motion was then presented to return to our Annual Board Meeting. Board Schedule August, 2008 BOARD MEETING: 08/04/2008 @ 7 PM 09 -013 TO ADJOURN: 8:35 PM. Move Tim Second Karen Vote 5 -0 Res pe Ily submitted, Lyn E. Whyte , Secretary & Executive Director �. J