HomeMy WebLinkAbout2009-08-03 Reading Housing Authority Minutes' READING HOUSING AUTHORITY
MINUTES OF THE ANNUAL BOARD MEETING, August 3. 2009
The annual business meeting of the Reading Housing Authority was held on Monday, August 3, 2009 at
5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:40 P.M. with the Chair, Mary Connors, presiding. Those members present and
forming a quorum were Kevin Mulvey, Timothy Kelley and Diane Cohen as well as the
Secretary/Executive Director, Lyn Whyte. Karen L. Flammia was absent
Minutes Move Tim Second Diane Vote 4-0
10-01 VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 1, 2009, as
presented.
Finances Move Tim Second Kevin Vote 4-0
10 -02 VOTED: To approve and sign the checkroiVbillroll for the period for Accounts Payable Check #2241-
2357 Payroll Summary as presented for June and July, 2009. Section 8 Voucher Program, #3877 -0072 as
presented.
Finances Move Tim Second Diane Vote 4-0
10-03 VOTED: To certify receipt of monthly operating statements for all PHA programs for the month end
May and June 2009 of the current fiscal year
ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship for
' reorganization.
To nominate Chairman Move Tim Second Diane Vote 4-0
10-004 VOTED: To nominate Karen L. Flammia for position of Chairman.
To nominate Vice -Chair Move Tim Second Kevin Vote 4-0
10-005 VOTED: To nominate Diane Cohen for position of Vice - Chairman.
To nominate Treasurer Move Tim Second Kevin Vote 4-0
10 -006 VOTED: To nominate Timothy J. Kelley for position of Treasurer.
To nominate Asst. Treasurer Move Diane Second Tim Vote 4-0
10 -007 VOTED: To nominate Kevin Mulvey for position of Asst. Treasurer.
To elect officers for upcoming year Move Diane Second Kevin Vote 4-0
10-008 VOTED: To elect the following slate of officers for the upcoming year:
Chairman — Karen L. Flammia
Vice- Chairman — Diane Cohen
Treasurer — Timothy J. Kelley
Asst. Treasurer— Kevin Mulvey
Member — Mary E. Connors
' Air Conditioner Policy Move Tim Second Diane Vote 4 -0
10-009 VOTED: To adopt a revised air conditioner policy for all developments as presented by the
Executive Director and per the suggestion of DHCD.
Personnel Matters:
' = Memo from Town of Reading to Board Members; Code of Conduct Policy adopted by Reading Board
of Selectmen was provided to board members appointed to any board, committee or commission for
their review. The BOS adopted this new policy on June 9, 2009.
Report of Pronrams:
- Vacancy Report-. State Program Coordinator, Mitch Hudzik, provided a report to Board. All state
programs are fully leased at this time.
- Sec 8 Report- RHA required SEMAP (Section 8 Management Assessment Program) reports are due
to HUD by August 21, 2009. Kathy Rolli has completed that report with an expected submission date
of August 7, 2009. RHA has hopes of meeting all criteria necessary to be considered a high
performer; however, majority of nationwide agencies receives a standard status.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- The annual reorganization of board positions/officers was completed for FY2010. Officer's positions
were rotated with Karen L. Flammia being nominated as the new Chair. The Executive Director will
make changes and notify the Town Clerk.
- RHA Board voted to adopt a revised air conditioner policy per the suggestion of DHCD and as
presented by the Executive Director. This policy will be posted and included as part of our Resident
Handbook which is provided to all residents upon lease -up of a unit
- The Board agreed to allow the Reading "Faire" Committee to use RHA -owned property located
Parker/Pleasant for general parking during the September 13ts first faire. The Executive Director will
' inform the chairman of that committee, Jack Russell of this decision.
HUD correspondence regarding potential "No Smoking Policy" was provided to RHA board for their
review. RHA has no intentions of establishing such a policy until such time as the Comm. of Mass
initiated such a policy and provides more defined guidelines in this regard.
- The Executive Director requested use of restricted reserve funds in our RHA -Owned program to install
a basement vapor barrier at our Wilson Street property. The property was constructed in a flood zone
and upon recent inspection, it has been recommended that we consider such a barrier to prevent the
possibility of mold. RHA has attained an estimate of approximately $10,000 to do this job; however,
we will seek additional quotes before proceeding with any emergency work at that location. Due to
ongoing projects elsewhere, we do not expect this work to be done until fall 2009.
Real Estate Matter:
- None at this time.
Board Schedule
September, 2009 BOARD MEETING: 09/14/2009 @ 5:30 PM
10 -10
TO ADJOURN: 6:30 PM. Move Tim Second Kevin Vote 4 -0
' Re Ily submitted,
Lyn E. Whyte, Secretary & Executive Director