HomeMy WebLinkAbout2009-12-07 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE Regular BOARD MEETING, December 7, 2009
A regular business meeting of the Reading Housing Authority was held on Monday, December 7, 2009
at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:40 P.M. with the Chair, Karen L. Flammia, presiding. Those members present and
forming a quorum were Kevin Mulvey, Timothy Kelley and Mary Connors well as the
Secretary/Executive Director, Lyn Whyte. Diane Cohen was absent.
Minutes Move Mary Second Kevin Vote 4-0
10-27 VOTED: To accept for the record the Minutes of the Regular Business Meeting of November 2, 2009,
as presented.
Finances Move Tim Second Kevin Vote 4-0
10-28 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #2499-
2557 Payroll Summary as presented for November, 2009. Section 8 Voucher Program, #4354 -4446 as
presented.
Finances Move Mary Second Tim Vote 4-0
10 -29 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end
October, 2009 of the current fiscal year.
Renewal Accounting Contra M Move Tim Second Mary Vote 4-0
10-30 VOTED: To approve and authorize Executive Director to sign one year contracts, July 1, 2009 through
t June 30, 2010 with the accounting finn of Fenton, Ewald & Associates per agreements and within current budget
guidelines.
Section 8 Payment Standards Move Tim Second Kevin Vote 4 -0
10 -31 VOTED: To approve updated Payment Standards per K. Rolli's memo. Effective 01 -01 -10
the RHA 100% of FMR would be:
0BDR 1BDR 2BDR 3BDR 4BDR
$1090 $1156 $1357 $1623 $1783
Personnel Matters:
- The Executive Director requested permission to take the staff to a late afternoon holiday luncheon at
the Lone Star restaurant on or about December 230 to celebrate the Christmas season. On call services
will be in place while staff is away from the office..
Report of Programs:
- Vacancy Report- Report prepared by State Program Coordinator, Mitch Hudzik was presented. All
units in all programs are fully leased at this time. Only one expected vacancy for the month of
December.
- Sec 8 Report- Request was made by Section 8 Program Coordinator to adjust RHA FMR's.
- Resident Service Coordinator- Current Tannerville Newsletter provided. Executive Director extended
L an invitation to all Board Members to join the senior residents at the annual holiday luncheon
scheduled for Wednesday, December I e at noon.
New Business:
- A new contract for FY2010 for accounting services was presented to Board for their approval. Due to
level funded budget guidelines, there will be no increases to Fenton, Ewald contract for the current
' fiscal year. Upon approval, the Executive Director will sign the new contract and forward back to our
fee accountants.
As a result of HUD's latest published fair market rents, the RHA falls just under 100% of those
numbers. To best serve our participants, RHA would like to adopt the most recent rents to be effective
January 1, 2010. Kathy Rolli presented a memo in this regard for review and approval.
- RHA maintenance staff has requested an expenditure of $1800.00 to purchase a storage container for
our Tannerville development. This container will be placed to the rear of administration building and
house appliances and equipment. This item is not a large capital expenditure and the cost will be
charged to materials and supplies, however, due to its size, it will be inventoried. Upon discussion, the
Board supported the Executive Director's request to purchase the container utilizing present operating
funds.
- The Executive Director reviewed the expected holiday business hours with the Board. During the
Christmas and New Year holiday, the office would close early on both the 24" and 31' of December,
along with a full day closure on December 25' and January 1'. Maintenance staff will be on call for
emergencies for each of these long weekends.
Real Estate Matter:
I 1 Grand Street update: The Executive Director met with the Town Manager and Town Planner
on November 29th relative to the potential use of housing trust dollars to modernize this building.
Initially, the town manager has stated that he does not think it is a good use of the funds if all we
will receive is one unit of affordable housing. In discussion, the issue was raised as to whether
the building could be considered a four -unit building if it was utilized as a group home. The
Town Planner is going to look into the regulations in that regard. The conversation may continue
in regard to this home.
Brad Latham will begin the demolition permit process upon RHA Board approval.
The owner of property has given R14A permission to turn off water to building for the winter
Months. RHA has spoken with his executor, Ms. Lynn Kimball, in this regard and we will meet
her the second week of December to check utilities. RHA will secure the building for winter and
keep the property accessible with snow removal. We will bring in a local contractor, at that time,
to provide the RHA with an estimate for modernization purposes and future planning.
Upon Board discussion, plans to apply for a demolition permit will be put on hold until such time
that the terms of the living trust expire.
Board Schedule
January, 2010 BOARD MEETING: 01/04/2010 @ 5:30 PM
1"32
TO ADJOURN: 6:50 PM. Move Tim Second Kevin Vote 4 -0
Respect fly submitted,
' Lyn E. Whyte, Secretary & Executive Director