Loading...
HomeMy WebLinkAbout2010-03-01 Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE Regular BOARD MEETING, March 1. 20 10 A regular business meeting of the Reading Housing Authority was held on Monday, March 1, 2010 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:45 P.M. with the Chair, Karen L. Flammia, presiding. Those members present and forming a quorum were Diane Cohen and Timothy Kelley as well as the Secretary/Executive Director, Lyn Whyte. Absent were Mary Connors and Kevin Mulvey. Guest was Reading Town Manager, Peter Hechenbleikner. Minutes Move Tim Second Diane Vote 3 -0 10-41 VOTED: To accept for the record the Minutes of the Regular Business Meeting of February I, 2010, as presented. Finances Move Tim Second Diane Vote 3 -0 10-42 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #2639- 2682. Payroll Summary as presented for February 2010. Section 8 Voucher Program, #4631 -4724 as presented. Finances Move Tim Second Diane Vote 3-0 10-43 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end January, 2010 of the current fiscal year. Personnel Matters: Executive Director requested copies of State Ethics Commission training receipts for RHA Board Member file. Report of Programs: Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. Three units in our elderly development were vacated in the month of February. Two of those units were leased up before the end of February and the third unit will be leased before mid March. All family units are fully leased. - Sec 8 Report- Kathy Rolli, Section 8 Program Director did not provide an official report at this time. However, we will be issuing two additional vouchers the second week of March to eligible applicants to replace expected vacancies within the program. An official report will be presented at Qtr. End March 2010. - Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: Town Manager Peter Hechenbleikner presented information to the RHA Board regarding an ongoing 40R project called Oak Tree. This project is located at the site previously known as the Atlantic. The new project will house businesses on the lower level and condo units on the second and third level. The Town expects that approximately eight units will be deemed affordable. The developers are looking for additional funding from the town's Affordable Housing fund to supplement their financing. Construction is expected to begin in the fall 2010. Additional information will be forthcoming and ' made available to the RHA Board through the Town Manager. A vote by both the RHA Board and Town of Reading Selectmen will be necessary to release potential funds for this project. The roof was replaced at 74 Bancroft Avenue. RHA entered into a contract with Meadows Construction Company out of Byfield, MA on 2/11/2010. The Executive Director had RHA Chair, Karen Flammia review and signs the contract for $7700.00 regarding this project. Funds were expended from the 2010 budget, as planned, for this job. RHA expects a $2000.00 reimbursement from DMR, as noted in our lease with them, to offset some of the expense. Copies of paid invoices were sent to DMR to support ' our request for funding. The Executive Director reviewed the requirement for implementation of GASB 45 for all housing authorities before fiscal year end June 2010. We are now required to measure and then disclose the value of non - pension post - employment benefits on our financial statements. RHA did receive a proposal from Primoris Benefit Advisors, Inc for a post retirement analysis in the amount of $3850.00. The Executive Director requested permission to contract out with this company since they were the only ones who responded to her inquiries in this regard and are also approved by DHCD to complete a traditional actuarial study. Boards, upon discussion, felt the cost was an administrative expense required for accounting purposes, therefore, move forward and complete the analysis. The Executive Director will begin the process to implement GASB 45. - The Annual Report to the Town of Reading was presented for review. The Chair, Karen Flammia had previously stopped by the office to sign the report that was then submitted electronically to Town on February 11, 2010. - The Executive Director prepared a Request for Proposal for Audit Services for the next five years as required. Our present contract with Walsh & Associates expired with the Fiscal Year End June 2010. This RFP will be forwarded to known CPA firms that perform housing authority audits with a closing time and date for submission of proposals to be May 19, 2010 at 12:OOPM. The proposals will then be reviewed by the Executive Director and presented to the Board for their approval. Real Estate Matter: 11 Grand Street update: Mr. Thompson passed away on February 17, 2010. Copy of death certificate was provided to RHA legal counsel Brad Latham to file and terminate the living trust. As of Monday, February 22nd, utilities for gas and electric were transferred to RHA, locks were changed to the RHA master key system and the building was secured. The Housing Authority also requested and received from Mr. Thompson's executor a signed document that relinquishes any claims to items left in home. The Executive Director suggested that RHA move forward to empty out the home as soon as possible. A large dumpster can be made available by Hiltz, our trash contractor, for a flat fee of $600 and the Sheriffs Department work crew can be used for manpower. The Board agreed with the need to empty house and approved this plan. It was also suggested by Board Member, Tim Kelley that we need to consider an appraisal on the home. A certified appraisal will be required in order to sell the property if that is what we decide to do. The Executive Director will review the process that we used for the prior disposal of 75 Pleasant Street and make the information available for the next meeting. The Executive Director was also going to check with the Town regarding a possible tax rebate due the estate of Steven Thompson as a result of his death. Board Schedule April, 2010 BOARD MEETING: 04 /05/2010 @ 5:30 PM 10 -044 TO ADJOURN: 6:43 PM. Move Diane Second Tim Vote 3 -0 Rest' Ali- -Polly submitted, �p Lyn EYWhyte, Secretary(& Executive Director