HomeMy WebLinkAbout2010-09-13 Housing Authority MinutesREADING HOUSING AUTHORITY
' MINUTES OF THE Regular BOARD MEETING, September 13, 2010
A regular business meeting of the Reading Housing Authority was held on Monday, September 13, 2010
at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:45 P.M. with the Vice-Chair, Timothy Kelley, presiding. Those members present
and forming a quorum were Kevin Mulvey, Karen L. Flammia and Mary Connors well as the
Secretary/Executive Director, Lyn Whyte. Diane Cohen was absent
Minutes Move Karen Second Kevin Vote 3-0
11 -13 VOTED: To accept for the record the Minutes of the Regular Business Meeting of August 2, 2010,
as presented.
Finances Move Karen Second Kevin Vote 4 -0
11 -14 VOTED: To approve and sign the checkroll/bilholl for the period for Accounts Payable Check
#2948 -3018 Payroll Summary as presented for August, 2010. Section 8 Voucher Program, #5195-
5288 as presented.
Finances Move Karen Second Kevin Vote 4-0
11 -15 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month
end July, 2010 of the current fiscal year.
To Approve Formal Vote Sale of 11 Grand St. Move Karen Second Mary Vote 3 -0
11-016 VOTED: To approve and sign a formal vote, as presented by RHA legal counsel Mr. Brad
Latham, of the sale of 11 Grand Street, Reading, MA that will be recorded with deed.
Truck Purchase Move Karen Second Kevin Vote 4-0
11 -017 VOTED: To approve and authorize Executive Director to purchase a truck vehicle from
Lannon Chevrolet of Woburn, MA in accordance with DHCD C30B procurement process and in an
amount not to exceed $30,000.
To Approve Limited Waiver of Riaht of Refusal. Move Karen Second Mary Vote 3 -0
11 -018 VOTED: To authorize Executive Director to execute multiple copies of Limited Waiver of Right
of Refusal related to Cedar Glen in the form as presented.
Personnel Matters:
- None at this time
Report of Programs:
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. .
- Sec 8 Report- Kathy Rolli, Section 8 Program Director did not provide an official report at this time.
However, she has pulled ten wait list applicants from the centralized list and expects to do a briefing
before end of September to issue five additional vouchers to eligible applicants to replace expected
' vacancies within the program. An official report will be presented at Qtr. End September, 2010..
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
Executive Director informed the Board that FY 2011 Budget Guidelines have been issued indicating
another level funded year. Budgets will be prepared accordingly and presented at the November
meeting for additional discussion, review and approval.
- Executive Director requested approval to expend up to $30,000 to purchase a maintenance vehicle in
' advance of budget approval. This new vehicle will replace an older truck that has been taken off the
road. Four bids were submitted to the RHA for consideration and the Board accepted the low bid from
Lannon Chevrolet of Woburn, MA.
An agreement prepared by the Town of Reading pertaining to Cedar Glen, a subsidized development in
Reading, was presented to the Board for R14A approval. The Reading Housing Authority has a Limited
Waiver of Right of First Refusal in this regard. Timothy Kelley reviewed the document, discussed the
details with Board and its relevance to the RHA. Upon completion of that discussion, the Board did
authorize the Executive Director to sign multiple copies of the agreement and forward to the Town
Manager as requested.
Real Estate Matter:
- A Certificate of Vote and Incumbency to be recorded with the deed on sale of 11 Grand Street
was prepared by RHA legal counsel Brad Latham and presented for signature of Char and board
vote by Executive Director. Document will be forwarded to Mr. Latham prior to scheduled sale
on October 6, 2010. Vice-Chair Timothy Kelley signed the document.
Board Schedule
October, 2010 BOARD MEETING: 10/04/2010 @ 5:30 PM
11-019 TO ADJOURN: 6:40 PM. Move Mary Second Karen Vote 3-0
Resp tf��//// submitted,
Lyn E. Whyte, Sec & Executive Director