HomeMy WebLinkAbout2011-04-04 Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE Reaular BOARD MEETING, April 4.2011
A regular business meeting of the Reading Housing Authority was held on Monday, April 4, 2011 at
5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:35 P.M. with the Chair, Diane Cohen, presiding. Those members present and
forming a quorum were Timothy Kelley, Kevin Mulvey and Mary Connors well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Kevin Second Mary Vote 3-0
11 -52 VOTED: To accept for the record the Minutes of the Regular Business Meeting of March 1, 2011, as presented.
Finances Move Mary Second Kevin Vote 4-0
11 -53 VOTED: To approve and sign the checkrollfbillroll for the period for Accounts Payable Check #3303 -3377
Payroll Summary m presented for March 2011. Section 8 Voucher Program, #5859 -5957 as presented.
Finances Move Mary Second Tim Vote 4-0
11 -54 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end February,
2011 of the current fiscal year.
HUD Annual Aeencv Plan Update Move Kevin Second Mary Vote 4-0
11 -55 VOTED: To approve the RHA Streamlined Annual Agency Plan Update as presented for submission to HUD
Section 8 Admin. Plan Move Kevin Second Mary Vote 4-0
I1 -56 VOTED: To approve the Section 8 Administrative Plan as presented for use in the administration of RRA's
federal housing program.
DOS Rate Change Move Tim Second Mary Vote 4-0
11 -57 VOTED: To accept and approve the minimum base wage rates as presented by Comm. Of MA, DOS effective
04/01/11 for General Maintenance @ $ 24.05 base rate and Maintenance Man 11 @ $22.66
base rate
Pet Waiver 667 Development Move Tim Second Kevin Vote 4 -0
11 -58 VOTED: To approve and authorize the tenant at 9374 to have a cat in accordance with the rules for Pet
Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy after assurance that all conditions for pet
ownership are in place.
Pet Waiver 705 Development Move Kevin Second Mary Vote 4-0
11 -59 VOTED: To approve and authorize the tenant at 83 Oakland Road to have a cat as a reasonable accommodation
and in accordance with the rates for Pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy
after assurance that all conditions for pet ownership are in place.
705 Boiler Replacement Contract Move Mary Second Tim Vote 4-0
11-60 VOTED: To approve and authorize Executive Director, Lyn Whyte to award and enter into a contract with
Alternative Creative Energy & HVAC Inc. of Blackstone, MA, the lowest, eligible and responsible bidder to install
six boilers at 705 -1 & 2 Developments on Oakland/Waverly and Pleasim /Parker, Reading, MA at a cost of $52,995 and
upon DHCD final review and approval.
' Personnel Matters:
- Division of Occupational Safety minimum wage rates was presented for review.
Report of Programs:
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. .
' - Sec 8 Report- The RHA Section 8 Administrative Plan and PHA Annual Plan were presented
for review and approval.
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- RHA Annual Section 8 Plan update was presented for review and Chair signature. The required plan
will be submitted to HUD by April 15th. At the same time, RHA Section 8 Administrative Plan was
made available to Board for their review. Public meeting was advertised and held in March with no
comments. Motion was presented for approval.
- The latest DOS wage rates for maintenance staff go into enact on April 1, 2011. The increase this year
is approximately 2-Y2 %. Documentation from the Commonwealth of MA was provided to the Board
before a motion to approve was made.
- The Executive Director requested a motion to approve a cat for an elderly resident at Tannerville. All
required documentation is in place and pet deposit has been paid in full. A motion was presented.
- The Executive Director, upon discussion, requested a motion to approve ownership of a cat as a
reasonable accommodation for a family in our Oakland(Waverly development who has a disabled
household member. Pet deposit has been paid and documentation is in place. A motion was presented.
- The Executive Director provided the Board with information pertaining to the recent bid opening for
the replacement of six boilers within our state family developments. The RHA was awarded a
Weatherization grant in the amount of $55,000 to fund this project. The lowest bid was from
Alternative Creative Energy & HVAC Inc. of Blackstone, MA. DHCD has reviewed the bid process
and approved the low bid vendor. A motion was presented to have RHA approve and authorize the
Director to award and enter into a contract with ACE to install the six boilers. All documentation will
he forwarded for DHCD for their final approval.
Real Estate Matter:
1 I Grand Street: At this time monies are still due the RHA for escrow funds held at closing. Brad
Latham is following up on this. Legal action may have to be taken in order to resolve the matter.
Board Schedule
May, 2011 BOARD MEETING: 05/02/2011 @ 5:30 PM
11 -060 TO ADJOURN: 6:10 PM. Move Tim Second Mary Vote 4 -0
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E. Whyte, Secretary &Executive Director
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