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HomeMy WebLinkAbout2011-07-11 Housing Authority MinutesREADING HOUSING AUTHORITY ' MINUTES OF THE ANNUAL BOARD MEETING, July 11.2011 An annual business meeting of the Reading Housing Authority was held on Monday, July 11, 2011 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:38 P.M. with the Chair, Diane Cohen presiding. Those members present and forming a quorum were Karen L. Flammia and Timothy Kelley as well as the Secretary/Executive Director, Lyn Whyte. Mary Connors and Kevin Mulvey were absent. Minutes Move Tim Second Karen Vote 3 -0 12 -01 VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 6, 2011, as presented. Finances Move Tim Second Karen Vote 3 -0 12 -02 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #3487 -3546 Payroll Summary as presented for June 2011. Section 8 Voucher Program, #6136 -6235 as presented. Finances Move Tim Second Karen Vote 3 -0 12 -03 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end May, 2011 of the current fiscal year. ' ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship for reorganization. To nominate Chairman Move Diane Second Karen Vote 3 -0 12 -04 VOTED: To nominate Timothy Kelley for position of Chairman. To nominate Vice -Chair Move Diane Second Tim Vote 3-0 12 -05 VOTED: To nominate Kevin Mulvey for position of Vice - Chairman. To nominate Treasurer Move Karen Second Tim Vote 3-0 11 -006 VOTED: To nominate Mary Connors for position of Treasurer. To nominate Asst. Treasurer Move Tim Second Diane Vote 3 -0 12 -07 VOTED: To nominate Karen 1. Flammia for position of Asst. Treasurer. To elect officers for upcoming year Move Karen Second Tim Vote 3-0 12 -08 VOTED: To elect the following slate of officers for the upcoming year: Chairman — Timothy J Kelley Vice- Chairman — Kevin Mulvey Treasurer —Mary Connors Asst. Treasurer —Karen L. Flammia ' Member— Diane Cohen To return floor control to new Chair Move Diane Second Karen Vote 3-0 12 -09 VOTED: To have Secretary, Lyn Whyte, return floor control to newly elected Chair, Timothy J. Kelley. Certificate of Substantial Completion: Boiler Grant Move Tim Second Karen Vote 3 -0 ' 12 -10 VOTED: To approve and submit the certification of substantial completion for project number 246019, Boiler & Furnace replacement at 705 scattered family sites along with Application and Certificate for Payment in the amount of $48,445.00. Certificate of Final Completion: Boiler Grant Move Tim Second Karen Vote 3-0 12 -11 VOTED: To approve and submit the certification of final completion for project number 246019, Boiler & Furnace replacement at 705 scattered family sites along with Application and Certificate for Payment in the amount of 4550.00. Certificate of Compliance: Lead Paint Laws Move Tim Second Karen Vote 3 -0 12 -12 VOTED: To certify that the RHA is in compliance with required federal and state lead paint laws as noted in memo provided to Board by Executive Director and that the HA is maintaining record- keeping related to such requirements. Approval of sale of 904 Gazebo Circle Move Tim Second Karen Vote 3 -0 12 -13 VOTED: To authorize the Executive Director to enter into an agreement as prepared by RHA legal counsel, Brad Latham to accept a sales price not less than $210,000 for 904 Gazebo Circle and to subsequently provide a certificate releasing the unit from the deed rider and affordable housing restriction. 3 -Year Capital Plan Projection Move Tim Second Karen Vote 3 -0 12 -14 VOTED: To approve the RNA's projected Capital Improvement Plan for DHCD formula funding as presented for FY 2012, 2013 and 2014. ' Personnel Matters: None at this time Report of Proerams: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report.. - Sec 8 Report- - Kathy Rolf, Section 8 Program Director did not provide an official report at this time. However, she has pulled ten wait list applicants from the centralized list and expects to do a briefing before end of September to issue five additional vouchers to eligible applicants to replace expected vacancies within the program. - Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: - Annual reorganization for the new fiscal year. Vice -chair requested Secretary Lyn Whyte to assume Chair for reorganization. - Executive Director presented paperwork regarding the ARRA Weatherization Project that provided seven new boilers in our 705 family programs. The Certificate of Substantial Completion and the Certificate of Final Completion as well as the applications for payments were provided to the Board for their review and subsequent vote. Motions were presented. - Executive Director discussed the agency's training regarding lead based paint notification and maintenance activities. All maintenance staff has completed required DHCD training. Administrative staff was also trained to input required data into the online database system on an ongoing basis and as needed. Upon review of this process, the Board was asked to approve and sign the Certification of Compliance with Notification Procedures for submittal to DHCD with the agency's fiscal year end reports. In regard to the Reading Housing Trust Fund and its potential future use; a presentation was made by PSP Director Jacquie Carson requesting RHA support for local use of the Trust Funds monies available for her upcoming expansion project at her federally funded development. Selectman Steve Goldy was also present at this meeting and indicated his personal support of this project. As a result, a letter was written on behalf of the Reading Housing Authority Board indicating its support of the application being submitted by the United Church Homes of Reading and Peter Sanborn Place requesting use of the grant funds from the Affordable Housing Trust. Executive Director, Lyn Whyte presented for review and approval a projected three years Capital Improvement Plan for use of DHCD formula funding due the RUA for fiscal years 2012, 2013 and 1014. An excel worksheet depicting projects and estimated costs was presented for discussion. These projects are planned at our elderly, state family and Bancroft locations. Motion was presented and voted. Real Estate Matter: - 904 Gazebo Circle Affordable Unit: The unit is on the market at the present time. Brad Latham will represent the RHA in the sale of this particular unit. Based on the language in the Deed Rider, the Maximum Sales Price will be 80% of the fair market value. The additional monies derived from this sale shall be the RHA's share. Per suggestion by legal counsel, costs associated with the sale may be shared by both the present Owner and the RHA. An agreement between the Owner and the RHA will be entered into prior to the final approval of any sale. The RHA will agree to provide a certificate releasing the dwelling from the deed rider and affordable housing restriction upon receipt of its share of the sale proceeds. Upon discussion, the RHA Board agreed to contribute a share of 20% toward the cost of broker fees in regard to this real estate transaction. All other expenses associated with this real estate closing are the sole responsibility of the owner. Board Schedule August, 2011 BOARD MEETING: 08/01/2011 @ 5:30 PM 12 -15 TO ADJOURN: 6:20 PM. Move Karen Second Diane Vote 3 -0 Respec lly submitted, EtF rt Lyn E. yte, Secretary & Executive Director