HomeMy WebLinkAbout2011-09-12 Housing Authority MinutesREADING HOUSING A UTHORITY
' MINUTES OF THE Regular BOARD MEETING, September 12, 2011
A regular business meeting of the Reading Housing Authority was held on Monday, September 12, 2011
at 6:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 6:00 P.M. with the Chair, Timothy Kelley presiding. Those members present and
forming a quorum were Diane Cohen, Kevin Mulvey, Karen L. Flammia and Mary Connors well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Diane Second Mary Vote 4-0
12 -16 VOTED: To accept for the record the Minutes of the Annual Business Meeting of July 11, 2011, as
presented.
Finances Move Mary Second Karen Vote 5-0
12 -17 VOTED: To approve and sign the checkroll/billro ll forfor the period for Accounts Payable Check
#3547 -3646 Payroll Summary as presented for July and August 2011. Section 8 Voucher Program,
#6236 -6422 as presented.
Finances Move Diane Second Mary Vote 5 -0
12 -18 VOTED: To certify receipt of monthly operating statements for all RHA programs for the year
end June, 2011 and July 2011 of the current fiscal year.
Amended Contract Award #246019 Heatine System Move Diane Second Karen Vote 5 -0
' 12 -19 VOTED: To approve and sign the Amended Contract in the form submitted at this meeting for
State -Aided Public Capital Improvement Program between the Comm. of MA and the Reading Housing
Authority for Work Plan #1007, Project No. 246019 in the amended amount of $7,675 to fund additional
hard costs related to the heating system replacement at RHA 705 developments: Oakland Road, Waverly
Road and Parker/Pleasant Street.
Personnel Matters:
- Executive Director requested permission to send two staff members to upcoming Section 8 training in
Brockton, MA in October. Registration deadline is September 2e. The cost is approximately $400 per
staff member with exam and subsequent certification in that Section 8 field.
- Groveland Housing Authority requested assistance from RHA to review their state program files.
Executive Director, Lyn Whyte and State Program Coordinator spent September 8, 2011 at the
Groveland HA. RHA staff took either vacation or personal time at RHA in order to assist this agency.
In addition, Groveland HA will compensate both Lyn and Mitch for these outside contract services.
RHA staff will be reimbursed $25 per hour for seven hours worked at GHA.
Report of Programs:
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. All State
programs are fully leased at this time. There was one vacancy in elderly development in August;
however, it was leased promptly.
- Sec 8 Report- No official reports provided, however, at this time, RUA has 122 of 125 vouchers
leased. We have three additional vouchers issued but participants have not leased up as of September
' 1, 2011. HUD funding to cover administrative fees has been cut 20% for all agencies. Efforts are
being made by RHA staff to streamline expenses in that program wherever possible.
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- The funding award for our ARRA Weatherization project was amended. There was an increase of
$7675.00 to cover final costs associated with the installation of seven boilers at our state family
developments. A motion was presented to the Board for approval. New contracts for the additional
award were presented for signature. All required paperwork will be forwarded to DHCD for their final
approval.
Budget guidelines for fiscal year 2012 have been issued by DHCD. R14A will work with our fee
accountant to finalize the RHA budget for this year. A final budget will most likely be presented by our
fee accountant at our October meeting for Board approval.
- The independent audit for FYE 6/30/2011 is scheduled to begin on October 3, 2011. CPA John Ross
has been contracted to perform the audit.
- RHA Capital Improvement Plan for FY 2012 has been approved. Plans are underway to start various
projects at our elderly, family and Bancroft properties. Funding for FY 2012 is expected to be
approximately $38,000.
Real Estate Matter:
a. 404 Gazebo Circle: Affordable unit remains on the market. No notification of pending sale at
this time.
Board Schedule
October, 2011 BOARD MEETING: 10/03/2011 @ 5:30 PM
12 -020 TO ADJOURN: 7:30 PM. Move Diane Second Mary N otc 4-0
' Res a ally sub
u/9 CC
E. Whyte. Secretary & Executive Director